Restriction on Oaklands Lane, Crowthorne - WOKW BW 29 I

The request was partially successful.

Dear Wokingham Borough Council,

I want to find out more about the the width restriction on a byway in Crowthorne and understand if due process was followed. Please provide this information on the bollards and sign at approximate location SU 8355 6511 on BOAT ref WOKW BW 29 I

1. A summary of the information you hold regarding the restriction
2. A summary of the process by which the width restriction was authorised, including dates of the key events
3. Minutes of the meeting where the restriction was authorised by Cabinet (or Committee)
4. A copy of the order
5. A copy of the statement from the Parish survey for the draft definitive map and statement
6. A summary of the historical maintenance record for the byway

If this information is readily available on your website, please provide information on how to locate it.

Yours faithfully,

Mr. Jones

informationrequests, Wokingham Borough Council

Thank you for your email.

If you have submitted a Freedom of Information request, please be aware
that we can accept requests via our on-line web-form, which you may find
an easier way of submitting a request in future.

The online request form can be found at:
[1]http://axlr8.wokinghamfoi.org.uk/feedbac...

Yours sincerely

 

Customer Services

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References

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1. http://axlr8.wokinghamfoi.org.uk/feedbac...

Triggers - FOI Team, Wokingham Borough Council

Mr Jones

RE: Information Request Ref No: 15569

Thank you for your FOI request and this is now being considered within the
statutory framework. The due date for a response to be issued is by
07/06/2022. We will contact you should we require further information to
be able to answer your request which will affect the above date.

Please be aware the legislation define a number of exemptions (Exceptions
for Environmental Information Regulations (EIR)) which may prevent release
of some or all of information you have requested. Your request will be
reviewed and if any of the exemption categories apply, then this
information will not be provided.

If collating the information you have requested, is going to exceed the
appropriate limit then your request will be refused on the grounds of
‘Manifestly Unreasonable’. You will be informed if there is a way to
resubmit the request so that this is within a reasonable response time
(e.g. below 18 hours for Freedom of Information), or the cost of
completing the request if you would like to pay for the work to be done.
In this event, the fee must be paid before the information is provided and
timescale will be suspended until payment has been processed. In the case
of EIR or Subject Access your request may be extended which allows
additional time to compete the request in the case of voluminous or
complex cases.

If you have any queries, please contact Information Services on 0118 974
6000 or email [Wokingham Borough Council request email].

Please quote the above reference number on any communication.

Kind regards,

Information Governance Team
Information Governance Team
Communities, Insight and Change
[Wokingham Borough Council request email]

Wokingham Borough Council

Dear Mr Jones,

RE: Freedom of Information Request Ref No: 15569

Thank you for your recent communication.

1. A summary of the information you hold regarding the restriction
Section 22 exemption. The deposit documents will be published on https://www.wokingham.gov.uk/roadworks-a...

2. A summary of the process by which the width restriction was authorised, including dates of the key events
2018 – Consultation with residents regarding resurfacing Oaklands Lane. This consultation highlighted concerns that surfacing the central part of the lane would increase use of the lane as a ‘rat run’ and detract from the historic character of the lane, and the decision was made to leave the central section unsurfaced.

2019 – Resurfacing of the residential section of the lane, and regrading of the unsurfaced central section

Since the resurfacing in 2019 the central section of the lane had not withstood the vehicle use of the lane. In June 2021 two near misses were reported by Hatch Ride School with young children nearly being hit by a vehicle using the lane at speed.

A meeting was held on 1st July 2021 with WBC Officers, Ward Members and Wokingham Without Parish Council to discuss the issue and potential solutions to the problem. Following this meeting the decision was to consult residents regarding an option to make an experimental Traffic Regulation Order to restrict the use of the central section of the lane, to address the safety issues and the ongoing surfacing problems with the lane.

October 2021: A consultation letter was circulated by Ward Members to households to immediate residents and residents in the wider vicinity of Oaklands Lane. Following this consultation the decision was made to go forward with an Experimental Traffic Regulation Order.

A notice of proposal for the order was published on 19th May 2022.

3. Minutes of the meeting where the restriction was authorised by Cabinet (or Committee)
No information held. This restriction is made under a Experimental Traffic Regulation Order so not necessary for cabinet approval.

4. A copy of the order
Section 22 exemption. The deposit documents including the order will be published on https://www.wokingham.gov.uk/roadworks-a...

5. A copy of the statement from the Parish survey for the draft definitive map and statement
These are available for public inspection at Berkshire Record Office so we are applying Section 21 exemption.

6. A summary of the historical maintenance record for the byway
• surface repairs, Jan 2018
• surface repairs, June 2018
• surface repairs, May 2019
• resurfacing of residential sections of lane and regrading of central section, July/August 2019.
• surface repairs, Feb 2020
• Countryside Service clearance of mud/detritus on tarmac path along Oaklands Lane, Oct 2020.
• surface repairs, Dec 2020
• repair of drain cover, Oct 2021

Countryside service also undertake vegetation clearance each year.

For further information on exemptions, please visit https://ico.org.uk/for-organisations/gui...

If you are dissatisfied with our response, you can request for it to be reviewed by contacting the Council’s Legal Services at Wokingham Borough Council via; Information Services, Civic Offices, Shute End, Wokingham, RG40 1BN, or e-mailing [Wokingham Borough Council request email] detailing the reasons why you are dissatisfied with the response. Please address your correspondence to Shared Legal Solutions.

If you remain dissatisfied following the review, you have the option to escalate the decision to the Information Commissioner at https://ico.org.uk/

Yours sincerely

Stuart Bignell
Information Governance Team
Resources and Assets