Resources applied to Hammersmith Flyover assessment

The request was partially successful.

Dear Transport for London,

Please detail the number of person-hours spent on assessing Hammersmith Flyover, per day, since its closure on December 23rd, by grade/trade/profession.

Please state specifically the number of person-hours spent onsite per day and on specific office-based analysis and assessment.

Yours faithfully,

Greg Jackson

FOI, Transport for London

Dear Mr Jackson

 

TfL Ref:          FOI-1342-1112

 

Thank you for your e-mail received by Transport for London (TfL) on 5
January 2012 asking for information about the resources spent assessing
the Hammersmith Flyover since its closure on 23 December 2011.

 

Your request will be processed in accordance with the requirements of the
Freedom of Information Act and TfL’s information access policy. 

 

A response will be provided to you by 2 February 2012.

 

In the meantime, if you would like to discuss this matter further, please
feel free to contact me.

 

Yours sincerely

 

Gemma Jacob

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

 

[1][TfL request email]

 

show quoted sections

FOI, Transport for London

1 Attachment

Dear Mr Jackson

 

TfL Ref:          FOI-1342-1112

 

Thank you for your e-mail received by Transport for London (TfL) on 5
January 2012 asking for information about the resources spent assessing
the Hammersmith Flyover since its closure on 23 December 2011.

 

Your request has been considered in accordance with the requirements of
the Freedom of Information (FOI) Act and TfL’s information access policy.
You asked:

 

Please detail the number of person-hours spent on assessing Hammersmith
Flyover, per day, since its closure on December 23rd, by
grade/trade/profession.

    

Please state specifically the number of person-hours spent onsite per day
and on specific office-based analysis and assessment.

 

Unfortunately TfL does not hold the information you have requested. As you
will appreciate, a large number of people have been dealing with resolving
this issue. However, these individuals perform a variety of tasks as part
of their roles and we do not differentiate or record the amount of hours
spent on specific tasks and/or work.

 

Please see the attached information sheet for details of your right to
appeal.

 

Yours sincerely

 

Gemma Jacob

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

 

[1][TfL request email]

 

show quoted sections

Dear Gemma,

Thank you for your reply to my FOI request regarding "Resources applied to Hammersmith Flyover assessment"

I am surprised that you believe that TfL do not carry the information requested, as it has been widely reported, including a press release on the TfL and GLA websites, that "a team of 80 engineers, contractors and leading structural engineers" has been "working nonstop on site and within the structure throughout the Christmas and New Year Period" (http://www.tfl.gov.uk/corporate/media/ne... , http://www.london.gov.uk/media/press_rel... )

This gives a clear indication that 80 experts were working non stop between the closure and, at least, the press release date of January 6th.

Please could you provide the supporting data for the claim in the TfL press release?

Please also provide the same information for the period since January 6th.

Thank you in advance for your assistance

Yours sincerely,

Greg Jackson

FOI, Transport for London

Dear Mr Jackson

 

TfL Ref:          FOI-1510-1112

 

Thank you for your e-mail received by Transport for London (TfL) on 30
January 2012 asking for further information about the resources spent
assessing the Hammersmith Flyover.

 

Your request will be processed in accordance with the requirements of the
Freedom of Information Act and TfL’s information access policy. 

 

A response to your FOI request will be provided to you by 27 February
2012.

 

You have also stated that you are dissatisfied with the handling of your
request for information under the Freedom of Information Act. As such, a
review will be conducted by an internal review panel in accordance with
TfL’s Internal Review Procedure, which is available via the following URL:

 

[1]http://www.tfl.gov.uk/assets/downloads/f...

 

Every effort will be made to provide you with a response by 27 February
2012. However, if the review will not be completed by this date, we will
contact you and notify you of the revised response date as soon as
possible.

 

In the meantime, if you would like to discuss this matter further, please
feel free to contact me.

 

Yours sincerely

 

Gemma Jacob

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

 

[2][TfL request email]

 

show quoted sections

FOI, Transport for London

1 Attachment

Dear Mr Jackson

 

TfL Ref:          FOI-1510-1112

 

Thank you for your e-mail received by Transport for London (TfL) on 30
January 2012 asking for further information about the resources spent by
TfL assessing the Hammersmith Flyover since it was closed on 23 December
2011.

 

Your request has been considered in accordance with the requirements of
the Freedom of Information Act and TfL’s information access policy. You
said:

 

I am surprised that you believe that TfL do not carry the information
requested, as it has been widely reported, including a press release on
the TfL and GLA websites, that "a team of 80 engineers, contractors and
leading structural engineers" has been "working nonstop on site and within
the structure throughout the Christmas and New Year Period"
([1]http://www.tfl.gov.uk/corporate/media/ne...,
http://www.london.gov.uk/media/press_rel....

    

This gives a clear indication that 80 experts were working non stop
between the closure and, at least, the press release date of January 6th.
Please provide:

 

1.    The supporting data for the claim in the TfL press release regarding
the number of people working on the Hammersmith Flyover during the
Christmas and New Year period.

2.    The number of person-hours spent on assessing Hammersmith Flyover,
per day, since its closure on December 23rd, by grade/trade/profession
from 6 January 2012. Please state specifically the number of person-hours
spent onsite per day and on specific office-based analysis and assessment.

 

Please accept my apologies for the error made in our previous response. We
have obtained further clarification from the business area responsible for
this matter and TfL will be able to provide information on the time spent
on this project, as the TfL staff concerned do complete weekly timesheets
with separate codes for each capital project and the contractor
undertaking the work on the Flyover on our behalf (which is the bulk of
the work) will bill TfL for actual time spent. However, we do not yet hold
the information you have requested as work is still being carried out on
this project and so we do not have a record of the time spent on these
tasks to date.

 

Please accept our apologies that we are unable to assist you further on
this occasion.

 

Please see the attached information sheet for details of your right to
appeal.

 

Yours sincerely

 

Gemma Jacob

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

 

[2][TfL request email]

 

show quoted sections

Dear Gemma

Thank you for your response to my FOI request of 30th Jan (your ref FOI-1510-1112)

You state that TFL staff working on Hammersmith Flyover fill weekly timesheets and that contractors bill for specific time spent on the project.

Whilst the project is not yet finished, so you cannot provide the information for the whole of the project, the timesheets and invoices for work already done will have been submitted to TFL, so please provide the following information:

1. Please provide weekly timesheets by job title for TFL staff work on Hammersmith Flyover in the month of December 2011. If the timesheets also specify the particular work done please provide this information too.

2. Please provide weekly timesheets by job title for TFL staff work on Hammersmith Flyover in the month of January 2012. If the timesheets also specify the particular work done please provide this information too.

3. Please provide weekly timesheets by job title for TFL staff work on Hammersmith Flyover in the month of February 2012. If the timesheets also specify the particular work done please provide this information too.

4. Please provide weekly or monthly timesheets by job title for Contractor staff work on Hammersmith Flyover in the month of December 2011. If the timesheets also specify the particular work done please provide this information too.

5. Please provide weekly or monthly timesheets by job title for Contractor staff work on Hammersmith Flyover in the month of January 2012. If the timesheets also specify the particular work done please provide this information too.

6. Please provide weekly or monthly timesheets by job title for Contractor staff work on Hammersmith Flyover in the month of February 2012. If the timesheets also specify the particular work done please provide this information too.

Yours sincerely,

Greg Jackson

FOI, Transport for London

Dear Mr Jackson

 

TfL Ref:          FOI-1778-1112

 

Thank you for your e-mail received by Transport for London (TfL) on 2
March 2012 asking for the timesheets for staff working on the Hammersmith
Flyover for December 2011 to February 2012.

 

Your request will be processed in accordance with the requirements of the
Freedom of Information Act and TfL’s information access policy. 

 

A response will be provided to you by 2 April 2012.

 

In the meantime, if you would like to discuss this matter further, please
feel free to contact me.

 

Yours sincerely

 

Gemma Jacob

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

 

[1][TfL request email]

 

show quoted sections

Sloane Peter, Transport for London

14 March 2012

 

Our reference: IRV-112-1112

 

Dear Mr Jackson

 

I am contacting you regarding the concerns you have expressed concerning
the response to your request for information. As you may be aware, any
expression of discontent with the response to an Freedom of Information
(FOI) request should be considered as an internal review of the handling
of the request and therefore we have conducted an internal review into the
concerns you expressed. The review has been carried out by a panel of
individuals who were not involved in preparing the response to your
original request.

 

You requested the following:

 

·         The number of person hours spent assessing the Hammersmith
Flyover, per day, since its closure on December 23^rd, by
grade/trade/profession

·         The number of person hours spent on site per day and on specific
office-based analysis and assessment

 

The finding of the review is that your request should be re-considered and
it is being passed back to our FOI team in order for them to provide you
with a further response. The panel did consider that it is feasible that
it is not possible to separate out the person-hours spent on the flyover
from any other work undertaken by those involved, but that it is not
apparent that any consideration was given to whether there was any
information that could be provided, particularly in view of the press
release to which you referred.

 

In addition, the panel felt that it would have been appropriate to clarify
one element of the request with you. In the first part of your request,
you asked for the number of person hours by grade/trade/profession, but it
is not apparent whether you intended this to mean a breakdown of hours
spent by grade and trade and profession or grade, trade or profession
(depending on whichever is appropriate to the member of staff involved).
We would be grateful if you could confirm this to our FOI team, citing
reference number FOI-1342-1112.

 

Please note that, although the panel has directed that the request should
be reconsidered, this does not necessarily mean that there will ultimately
be information that can be released to you. It is possible that the
outcome of re-processing your request will be the same, or substantially
similar, as the original response. However, the review panel is raising
some specific questions with the business area and case handlers and this
should mean that any future response is both more robust and has
specifically considered whether it is possible to provide at least some
relevant information.

 

On behalf of TfL, please accept my apologies for the shortcomings in the
handling of your request. Please note that, in view of the errors that
were made in dealing with your queries, we do not consider that this
represents the end of the internal review process for your request. Once
the second response has been provided, you may still request a further
internal review if you are not satisfied with the quality of the response.
However, if you are dissatisfied with the internal review actions to date
you can refer the matter to the independent authority responsible for
enforcing the Freedom of Information Act, at the following address.

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

 

A complaint form is available on the ICO’s website ([1]www.ico.gov.uk).

 

Yours sincerely

 

Peter Sloane

 

Peter Sloane | Senior Information Governance Adviser (Enforcement and
Complaints)

Information Governance | General Counsel | Transport for London

Windsor House, 42-50 Victoria Street, London SW1H 0TL

T: 020 7126 4912 | E: [2][email address]

 

TfL has recently adopted an ‘information security classification scheme’
to help protect its information assets. If you work for TfL or one of its
subsidiaries and want to find out how this affects you, see the new
[3]Quick Guide or visit [4]Source for more information.

 

show quoted sections

 

References

Visible links
1. http://www.ico.gov.uk/
2. mailto:[email address]
3. http://source.tfl/pdfs/IA_QG1_Informatio...
4. http://source.tfl/OurCompany/Governance/...

FOI, Transport for London

Dear Mr Jackson

 

TfL Ref:          FOI-1901-1112

 

Following on from the result of your internal review (IRV-112-1112), we
are now reconsidering your request for information on the resources
applied to the Hammersmith Flyover.

 

You currently have an outstanding Freedom of Information (FOI) request
with us (FOI-1778-1112) in which you have requested timesheets for staff
working on the Hammersmith Flyover for December 2011 to February 2012. In
light of this, we will review what information is to be provided to you
and if there is still outstanding information which the internal review
advised should be disclosed we will look at providing this.

 

In the meantime, if you would like to discuss this matter further, please
feel free to contact me.

 

Yours sincerely

 

Gemma Jacob

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

 

[1][TfL request email]

 

From: Sloane Peter
Sent: 14 March 2012 17:38
To: '[FOI #99287 email]'
Subject: Internal review IRV-112-1112

 

14 March 2012

 

Our reference: IRV-112-1112

 

Dear Mr Jackson

 

I am contacting you regarding the concerns you have expressed concerning
the response to your request for information. As you may be aware, any
expression of discontent with the response to an Freedom of Information
(FOI) request should be considered as an internal review of the handling
of the request and therefore we have conducted an internal review into the
concerns you expressed. The review has been carried out by a panel of
individuals who were not involved in preparing the response to your
original request.

 

You requested the following:

 

·         The number of person hours spent assessing the Hammersmith
Flyover, per day, since its closure on December 23^rd, by
grade/trade/profession

·         The number of person hours spent on site per day and on specific
office-based analysis and assessment

 

The finding of the review is that your request should be re-considered and
it is being passed back to our FOI team in order for them to provide you
with a further response. The panel did consider that it is feasible that
it is not possible to separate out the person-hours spent on the flyover
from any other work undertaken by those involved, but that it is not
apparent that any consideration was given to whether there was any
information that could be provided, particularly in view of the press
release to which you referred.

 

In addition, the panel felt that it would have been appropriate to clarify
one element of the request with you. In the first part of your request,
you asked for the number of person hours by grade/trade/profession, but it
is not apparent whether you intended this to mean a breakdown of hours
spent by grade and trade and profession or grade, trade or profession
(depending on whichever is appropriate to the member of staff involved).
We would be grateful if you could confirm this to our FOI team, citing
reference number FOI-1342-1112.

 

Please note that, although the panel has directed that the request should
be reconsidered, this does not necessarily mean that there will ultimately
be information that can be released to you. It is possible that the
outcome of re-processing your request will be the same, or substantially
similar, as the original response. However, the review panel is raising
some specific questions with the business area and case handlers and this
should mean that any future response is both more robust and has
specifically considered whether it is possible to provide at least some
relevant information.

 

On behalf of TfL, please accept my apologies for the shortcomings in the
handling of your request. Please note that, in view of the errors that
were made in dealing with your queries, we do not consider that this
represents the end of the internal review process for your request. Once
the second response has been provided, you may still request a further
internal review if you are not satisfied with the quality of the response.
However, if you are dissatisfied with the internal review actions to date
you can refer the matter to the independent authority responsible for
enforcing the Freedom of Information Act, at the following address.

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

 

A complaint form is available on the ICO’s website ([2]www.ico.gov.uk).

 

Yours sincerely

 

Peter Sloane

 

Peter Sloane | Senior Information Governance Adviser (Enforcement and
Complaints)

Information Governance | General Counsel | Transport for London

Windsor House, 42-50 Victoria Street, London SW1H 0TL

T: 020 7126 4912 | E: [3][email address]

 

TfL has recently adopted an ‘information security classification scheme’
to help protect its information assets. If you work for TfL or one of its
subsidiaries and want to find out how this affects you, see the new
[4]Quick Guide or visit [5]Source for more information.

 

 

References

Visible links
1. mailto:[TfL request email]
2. http://www.ico.gov.uk/
3. mailto:[email address]
4. http://source.tfl/pdfs/IA_QG1_Informatio...
5. http://source.tfl/OurCompany/Governance/...

FOI, Transport for London

2 Attachments

Dear Mr Jackson

 

TfL Ref:          FOI-1778-1112 and FOI-1901-1112

 

Thank you for your e-mail received by Transport for London (TfL) on 2
March 2012 asking for the timesheets for staff working on the Hammersmith
Flyover for December 2011 to February 2012. Please note that this response
includes our answers to the issues raised in request FOI-1901-1112, also
regarding the Hammersmith Flyover. Please accept my apologies for the
delay in responding.

 

Your request has been considered in accordance with the requirements of
the Freedom of Information Act and TfL’s information access policy. I can
confirm TfL holds some of the information you require. You asked for:

 

1.    Weekly timesheets by job title for TFL staff work on Hammersmith
Flyover in the month of December 2011. If the timesheets also specify the
particular work done please provide this information too.

2.    Weekly timesheets by job title for TFL staff work on Hammersmith
Flyover in the month of January 2012. If the timesheets also specify the
particular work done please provide this information too.

3.    Weekly timesheets by job title for TFL staff work on Hammersmith
Flyover in the month of February 2012. If the timesheets also specify the
particular work done please provide this information too.

 

We are unable to provide full data on the amount of time worked by all TfL
staff who have worked on the Hammersmith Flyover as not all the relevant
staff completed timesheets.

 

·         The figures highlighted in yellow below are for TfL employees
who have entered hours against the Hammersmith Flyover project on the
time sheet system in the months of December, January and February. The
number of hours each individual worked on particular days is shown on the
attached.

·         The figures highlighted in blue are an approximation of hours
spent by key individuals on Hammersmith Flyover who do not complete
timesheets.

 

  Hours spent on work relating to Hammersmith Flyover
Job Title December 2011 January 2012 February 2012
CDM Co-ordinator 14.5    
Programme Manager 76.5 150.5 123
Network Inspector 8.5    
Assistant Engineer 46.5 56 147
Construction & Tunnel 2.5    
Safety Manager
Technical Approvals 98 147 105
Manager
Senior Project Manager 48 170.5 159.5
Structures Manager 72 134.5 116
Senior CDM-C & H&S 34 47.5 34.5
Advisor
2 x Graduates 0 280 280
Commercial Manager, 0 10 10
Project Management
Centre
Assistant Commercial 0 8 5
Manager, Project
Management Centre
Development & Delivery 10 35 35
Manager
Head of Tunnels & 14 35 35
Structures
Director of Roads 20 20 20
Head of Project 0 15 25
Management Centre
Chief Operating 14 14 14
Officer - Surface
Transport
Grand Total 458.5 1123 1109

 

4.    Weekly or monthly timesheets by job title for Contractor staff work
on Hammersmith Flyover in the month of December 2011. If the timesheets
also specify the particular work done please provide this information too.

5.    Weekly or monthly timesheets by job title for Contractor staff work
on Hammersmith Flyover in the month of January 2012. If the timesheets
also specify the particular work done please provide this information too.

6.    Weekly or monthly timesheets by job title for Contractor staff work
on Hammersmith Flyover in the month of February 2012. If the timesheets
also specify the particular work done please provide this information too.

 

Please find the requested information in the table below:

 

  Hours Spent on work relating to Hammersmith Flyover
Supplier December 2011 January 2012 February 2012
Amey 12,853 20,460 23,925
Aecom 398 909 367 (to 17 Feb)
Total number of people 55 75 100
working

 

We do not receive an individual timesheet in respect of each member of
contractors’ staff working on the Hammersmith project. We receive instead
applications for payment from our contractors on a periodic (four-weekly)
basis. The charges included within those applications relate to work
payable on a time reimbursable basis. Each individual, their role and the
hours they have worked are clearly identified. These hours are checked for
their validity and agreed by the relevant TfL overseeing manager prior to
monies being certified and paid to the contractor.

 

If this is not the information you are looking for please feel free to
contact me.

 

Please see the attached information sheet for details of your right to
appeal.

 

Yours sincerely

 

Gemma Jacob

FOI Case Officer

FOI Case Management Team

General Counsel

Transport for London

 

[1][TfL request email]

 

 

FOI-1778-1112

 

show quoted sections

Looking for an EU Authority?

You can request documents directly from EU Institutions at our sister site AskTheEU.org . Find out more .

AskTheEU.org