Research Questions - Public Health Efforts

T Laverty made this Freedom of Information request to South Eastern Regional College

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Dear South Eastern Regional College,

I am researching carbon emissions in Public Bodies and their impact on Public Health, as such can you please answer the following questions;

1) Does the College have a Manage Print Strategy?
2) What IT projects over the last few years have had a focus or a main objective of reducing Carbon Footprint?
3) How many desktop printers does the College have (NON Copier, NON Large MFD)
4) What brand are they?
5) How many MFDs / photocopiers does the College have what brand are they?
6) What print contracts are in place?
7) When did the print contracts start / end?
8) Is there any option to extend this contract?
9) Was this procured using a Gvt framework, if so which one?
10) Does the College have any onsite production print facilities (A Print Room)
11) When does that contract Start / End
12) Is there an option to extend this contract?
13) Is that room staffed by Uni Staff, if so how many?
14) What digitation projects have happened / are planned to reduce print?
15) Approximately how much does the College spend on Print?
16) (PreCovid) Approximately how many pages for the College print annually?
17) Who is responsible for IT at the College?
18) Who is responsible for print at the College?
19) Who is responsible for the College's Carbon Reduction initiatives ?
20) Has the College ever participated / considered partaking in the Government Paperless Awards?
21) Is the College currently using a print management solution?
22) What print management solution is the College using?
23) How many IT Systems is the College accessing via 'The Cloud'?
24) How Many data centres is the College currently using?
25) What is the current Server Operating System used at the College?
26) Can staff / students members print from various devices using a 'Follow me' type solution
27) How are print jobs currently released from the printer (Card, Pin etc)
28) Currently how does the College report on printing?
29) Currently does the College cross charge internally for print?
30) Which department holds the College print budget?
31) What projects are planned to reduce reliance print at the College?
32) How many Print Servers does the College have?

Yours faithfully,

T Laverty

Information Rights, South Eastern Regional College

Dear T Laverty,

 

Thank you for your Freedom of Information request received by the College
on the 9^th March 2021.

 

 

The College will process your request in line with the Freedom of
Information Act (2000) and the Environmental Information Rights (2004).
 In line with legislation we have 20 working days to respond.  You will
receive a response no later than the 7^th April 2021.

 

Kind regards,

 

Ayiesha Brady

Records Manager/Data Protection Officer (Intern)

Tel: (028) 9127 6862  Email: [1][email address]

 

SOUTH EASTERN REGIONAL COLLEGE

BANGOR CAMPUS

Castle Park Road, Bangor, Co Down, BT20 4TD

Tel: (028) 9127 6600  Web: [2]www.serc.ac.uk

Like us on [3]Facebook

Follow us on [4]Twitter

Subscribe on [5]YouTube

 

[6]Privacy Notice: GDPR/FOI requests

 

 

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Information Rights, South Eastern Regional College

Dear T Laverty,

 

Thank you for your Freedom of Information request received by the College
on 9^th March 2021.

 

Freedom of Information is dealt with in accordance with your ‘right to
know’ under section 1(1) of the Freedom of Information Act 2000
(FOIA(2000)), which entitles you to be advised in writing as to whether
the College holds the information you have provided and to be provided
with a copy of that information unless an appropriate exemption applies as
detailed in Part II of the Freedom of Information Act (2000), Section 12
or Section 14.  Should this be the case, the College will explain the
reasons for this application.

The College has provided a response to your question below.  The response
is in 2 parts.  Section (a) will confirm whether or not we hold the
information and Section (b) will provide the response and Refusal Notice
if applicable. 

 

You requested the following information from the College:

  

Q1. Does the College have a Manage Print Strategy?

 a. The College can confirm it does hold this information.
 b. Yes

 

Q2. What IT projects over the last few years have had a focus or a main
objective of reducing Carbon Footprint?

 a. The College can confirm it does hold this information.
 b. No specific projects within IT, each department are responsible for
continually improving and therefore reducing their carbon footprint.

 

Q3. How many desktop printers does the College have (NON Copier, NON Large
MFD)

 a. The College can confirm it does hold this information.
 b. Approx. 300 desktop/workgroup printers

 

Q4. What brand are they?

 a. The College can confirm it does hold this information.
 b. HP.

 

Q5. How many MFDs / photocopiers does the College have what brand are
they?

 a. The College can confirm it does hold this information.
 b. Xerox 28.

 

Q6. What print contracts are in place?

 a. The College can confirm it does hold this information.
 b. MFD with Xerox.

 

Q7. When did the print contracts start / end?

 a. The College can confirm it does this information.
 b. 01/11/18 - 31/10/23

 

Q8. Is there any option to extend this contract?

 a. The College can confirm it does this information.
 b. No

 

Q9. Was this procured using a Gvt framework, if so which one?

 a. The College can confirm it does hold this information.
 b. Yes RM1599.

 

Q10. Does the College have any onsite production print facilities (A Print
Room)

 a. The College can confirm it does hold this information.
 b. Yes.

 

Q11. When does that contract Start / End

 a. The College can conform it does hold this information.
 b. This is not a contract.

 

Q12. Is there an option to extend this contract?

 a. The College can confirm it does hold this information.
 b. N/A.

 

Q13. Is that room staffed by Uni Staff, if so how many?

 a. The College can confirm it does hold this information.
 b. Not permanently staffed.

 

Q14. What digitation projects have happened / are planned to reduce print?

 a. The College can confirm it does hold this information.
 b. Use of VLE and online storage platforms such as SharePoint

 

Q15. Approximately how much does the College spend on Print?

 a. The College can confirm it does hold this information.
 b. Approximately £75k per annum.

 

Q16. (PreCovid) Approximately how many pages for the College print
annually?

 a. The College can confirm it does hold this information.
 b. 19/20 Approximately 2.9million pages.

 

Q17. Who is responsible for IT at the College?

 a. The College can confirm it does hold this information.
 b. Andrew Emmett, Chief Technology Officer.

 

Q18. Who is responsible for print at the College?

 a. The College can conform it does hold this information.
 b. Andrew Emmett, Chief Technology Officer.

 

Q19. Who is responsible for the College's Carbon Reduction initiatives ?

 a. The College can confirm it does hold this information.
 b. College Management Team.

 

Q20. Has the College ever participated / considered partaking in the
Government Paperless Awards?

 a. The College can confirm it does hold this information.
 b. No.

 

Q21. Is the College currently using a print management solution?

 a. The College can confirm it does hold this information.
 b. Yes.

 

Q22. What print management solution is the College using?

 a. The College can confirm it does hold this information.
 b. P Counter.

 

Q23. How many IT Systems is the College accessing via 'The Cloud'?

 a. The College can confirm it does hold this information.
 b. Microsoft 365 services.

 

Q24. How Many data centres is the College currently using?

 a. The College can confirm it does hold this information.
 b. Four.

 

Q25. What is the current Server Operating System used at the College?

 a. The College can confirm it does hold this information.
 b. Windows Server 2019.

 

Q26. Can staff / students members print from various devices using a
'Follow me' type solution

 a. The College can confirm it does hold this information.
 b. No.

 

Q27. How are print jobs currently released from the printer (Card, Pin
etc)

 a. The College can confirm it does this information.
 b. Pin/username and password.

 

Q28. Currently how does the College report on printing?

 a. The College can confirm it does hold this information.
 b. P counter logs.

 

Q29. Currently does the College cross charge internally for print?

 a. The College can confirm it does hold this information.
 b. Yes.

 

Q30. Which department holds the College print budget?

 a. The College can confirm it does hold this information.
 b. IT.

 

Q31. What projects are planned to reduce reliance print at the College?

 a. The College can confirm it does hold this information.
 b. Use of VLE and online storage platforms such as SharePoint.

 

Q32. How many Print Servers does the College have?

 a. The College can confirm it does hold this information.
 b. Four.

 

 

YOUR RIGHT TO APPEAL:

 

Internal Appeal:

If you are not happy with how the College has handled your request or
exemptions applied to the response they have a right to ask for an
internal review of your request.  Appeals should be submitted within 2
weeks of receipt of this response detailing reasons for dissatisfaction
and should be addressed to:

Records Manager

SERC

Bangor Campus

Castle Park Road                   

Bangor

BT20 4TD

[1][email address]

 

Application to Information Commissioners Office:

If after internal appeal you remain dissatisfied with the College
response, you have a right under Section 50 of FOIA (2000) to apply to the
Information Commissioners Office (ICO) for a decision.  I should inform
you that the Commissioner will generally only make a decision after the
applicant has exhausted the 'internal appeal' mechanism.  For information,
the ICO contact details are:

The Information Commissioner’s Office – Northern Ireland
3rd Floor
14 Cromac Place,
Belfast
BT7 2JB

 

Kind regards,

 

Ayiesha Brady

Records Manager/Data Protection Officer (Intern)

Tel: (028) 9127 6862  Email: [2][email address]

 

SOUTH EASTERN REGIONAL COLLEGE

BANGOR CAMPUS

Castle Park Road, Bangor, Co Down, BT20 4TD

Tel: (028) 9127 6600  Web: [3]www.serc.ac.uk

Like us on [4]Facebook

Follow us on [5]Twitter

Subscribe on [6]YouTube

 

[7]Privacy Notice: GDPR/FOI requests

 

 

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Dear Information Rights,

Thank you for the team at SERC for this response, it is much appreciated.

Yours sincerely,

T Laverty