Research of why FOI requests were rejected
Dear Cardiff Metropolitan University,
My name is Jingyuan Wang from Monash University Australia. If possible, please provide the requested information in electronic copies format.
For my research I want to analyze why some FOI requests were rejected, and why the data processing of some requests would exceed the 'cost limit'(under s.12 of the Freedom of Information Act (2000).
Firstly, I want to ask some questions about your information storage system.
1. What is the electronic systems do you use to store operational data such as excel, email and SQL?
2. Whether the query can be completed by searching keywords in the interactive interface, or need to use the database for the query. If there are restrictions on this, please provide them.
3. What is the educational background (qualifications) of the staff members handling FOI requests – including those who make estimates under s.12 - and can they search the database using a programming language(eg. SQL)? We are not interested in the names of the staff members, merely their qualifications.
I also want to know the common reasons that you may reject requests under s.12.
1. In the past 5 years, how many requests have been denied under s.12.
2. For those requests in (1), can you provide a list of any recorded reasons that you rejected the request? (i.e. the detail of the ‘estimate’ you relied upon under s.12)
3. For those requests in (1), could you please provide us with your search process (or proposed search process) for documents required for these rejected request cases?
I would be most grateful for your assistance.
Yours faithfully,
Jingyuan Wang
┌────────────────────────────────────┬────────────────────────────────────┐
│Annwyl Jingyuan, │Dear Jingyuan, │
│ │ │
│ │ │
│ │ │
│Diolch am eich cais am wybodaeth (o │Thank you for your request for │
│dan Ddeddf Rhyddid Gwybodaeth 2000).│information (under the Freedom of │
│Derbyniwyd eich cais ar 10.03.2023 │Information Act 2000). Your request │
│a rhoddwyd y cyfeirnod canlynol │was received on the 10.03.2023 and│
│iddo: RI2318. Defnyddiwch y │has been given the following │
│cyfeirnod hwn ym mhob gohebiaeth yn │reference number: RI2318. Please use│
│y dyfodol os gwelwch yn dda. Diolch.│this reference number in all future │
│ │correspondence. Thank you. │
│ │ │
│ │ │
│Rydym yn ymdrechu i ymateb i’ch cais│ │
│yn brydlon, fodd bynnag, caniateir │We endeavour to respond to your │
│inni gymryd hyd at 20 diwrnod gwaith│request promptly, however we are │
│yn unol â’r Ddeddf – a’r diwrnod │permitted, under the Act, to take up│
│cyntaf yw’r diwrnod gwaith cyntaf ar│to 20 working days – the first day │
│ôl inni dderbyn y cais (nid yw hyn │being the first working day after │
│yn cynnwys dyddiau Sadwrn, dyddiau │the request is received (this does │
│Sul, Gwyliau Banc na Gwyliau │not include Saturdays, Sundays, Bank│
│Cyhoeddus). Os na allwn gwrdd â’r │Holidays or Public Holidays). If for│
│terfyn amser hwn am unrhyw reswm, │any reason we are unable to meet │
│byddwn yn rhoi manylion llawn ichi │this deadline we will keep you fully│
│am y rheswm/rhesymau pam na allwn │informed of the reason(s) why. │
│wneud hynny. │ │
│ │ │
│ │ │
│ │If you have any queries about this │
│Os oes gennych unrhyw ymholiadau am │acknowledgement and/or your request,│
│y neges gydnabod hon ac/neu eich │or if at any stage you are unhappy │
│cais, neu os byddwch yn anfodlon â’r│with the way in which your request │
│ffordd yr ydym yn delio â’ch cais ar│is being dealt with, please do not │
│unrhyw bryd, mae croeso ichi │hesitate to contact us by e-mail │
│gysylltu â ni trwy e-bost │([4][email address]).│
│([1][email address]).│ │
│ │ │
│ │ │
│ │Thank you very much. │
│Diolch yn fawr iawn. │ │
│ │ │
│ │ │
│ │Yours sincerely, │
│Yr eiddoch yn gywir, │ │
│ │ │
│ │ │
│ │Esther Steele │
│Esther Steele │ │
│ │Governance and Compliance Advisor │
│Ymgynghorydd Llywodraethu a │ │
│Chydymffurfiaeth │Cardiff Metropolitan University │
│ │ │
│Prifysgol Metropolitan Caerdydd │Western Avenue │
│ │ │
│Rhodfa’r Gorllewin │Cardiff │
│ │ │
│Caerdydd │Wales, UK │
│ │ │
│Cymru, DU │CF5 2YB │
│ │ │
│CF5 2YB │ │
│ │ │
│ │Email: [5][email address] │
│ │ │
│E-bost: [2][email address]│ │
│ │ │
│ │[6]www.cardiffmet.ac.uk │
│ │ │
│[3]www.cardiffmet.ac.uk │ │
│ │ │
│ │ │
└────────────────────────────────────┴────────────────────────────────────┘
Dear Jingyuan,
Reference Number: RI2318.
Please find attached a letter from Cardiff Metropolitan University in
response to your request under Freedom of Information legislation.
Please do not hesitate to get in touch if there is anything further I can
help with.
Yours sincerely,
Esther Steele
Governance and Compliance Advisor / Ymgynghorydd Llywodraethu a
Chydymffurfiaeth
Cardiff Metropolitan University / Prifysgol Metropolitan Caerdydd
Western Avenue / Rhodfa’r Gorllewin
Cardiff / Caerdydd
Wales, UK / Cymru, DU
CF5 2YB
Email / E-bost: [1][email address]
[2]www.cardiffmet.ac.uk
Compliance Information on InSite:
[3]https://outlookuwicac.sharepoint.com/sit...
Mae Met Caerdydd yn croesawu gohebiaeth yn Gymraeg a Saesneg a byddwn yn
sicrhau ein bod yn cyfathrebu â chi yn eich dewis iaith boed yn Gymraeg,
yn Saesneg neu’n ddwyieithog dim ond i chi roi gwybod i ni pa un sydd well
gennych. Ni fydd gohebu yn Gymraeg yn creu unrhyw oedi.
Cardiff Met welcomes correspondence in English and Welsh and we will
ensure that we communicate with you in the language of your choice,
whether that’s English, Welsh or bilingual as long as you let us know
which you prefer. Corresponding in Welsh will not lead to any delay.
[4]Welsh University of the Year 2021
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