Requests by Northumbria Police for Emergency Funding.

Freedom of Information Act 2000 (FOIA)

Thank you for your email received today in which you make a request for
information that Northumbria Police may hold.

We are in the process of dealing with your request and expect to revert to
you shortly. A response should be provided by 08/08/11.

Yours sincerely

Jan Mcewan

Disclosure Section

NORTHUMBRIA POLICE PRIVACY AND CONFIDENTIALITY NOTICE

The information contained in this message and any attachment(s) is confidential and intended only for the attention of the named organisation or individual to whom it is addressed. The message may contain information that is covered by legal, professional or other privilege. No mistake in transmission is intended to waive or compromise any such privilege. This message has been sent over public networks and the sender cannot be held responsible for its integrity.

If you are not the intended recipient be aware that any disclosure, copying, distribution or action taken in reliance of the information contained herein is strictly prohibited, and is contrary to the provisions of the Copyright Designs and Patents Act, 1988 and of the Data Protection Act, 1998.

Any views expressed are those of the sender and, unless specifically stated, do not necessarily represent the view of Northumbria Police.

We cannot accept any liability for any loss or damage sustained as a result of software viruses. It is your responsibility to carry out such virus checking as is necessary.

If you have received this message in error, please notify the sender by e-mail at once and delete the message immediately.

For more information about Northumbria Police please visit our website - http://www.northumbria.police.uk

Provision of information held by Northumbria Police made under the Freedom
of Information Act 2000 (the 'Act')

Thank you for your email dated 9th July 2011 in which you made a request
for access to certain information which may be held by Northumbria Police.

As you may be aware the purpose of the Act is to allow a general right of
access to information held by a Public Authority (including the Police),
subject to certain limitations and exemptions.

You asked:

Please can you supply information relating to requests by Northumbria
Police for emergency and/or additional funding, grants or any other
payments/funding from the Home Office and/or all/any other Government
departments over and above the funding which is allocated to Northumbria
Police by the Home Office each year, including following;

1. How many times have Northumbria Police requested or received emergency
and/or additional funding, grants or any other payments/funding from
above parties during the past 12 years.

2. Please give full details of all emergency and/or and/or additional
funding, grants or any other payments/funding paid to Northumbria
Police during the last 12 years.

3. Please give full details and reason/s for Northumbria Polices requesting
and/or being allocated such emergency and/or additional funding, grants
or any other payments/funding from above parties during past 12 years.

4. Please supply all information and documents regarding criteria used when
requesting emergency and/or additional funding, grants or any other
payments/funding from above parties.

In response:

We have now had the opportunity to fully consider your request and I
provide a response for your attention.

Following receipt of your request, searches were conducted with the Finance
Department of Northumbria Police. I can confirm that whilst some of the
information you have requested may be held in part by Northumbria Police,
we are unable to disclose for the folowing reasons.

Firstly I have to advise you that records are not kept, nor are they
required to be kept for that period of time. Additionally we have
estimated that to locate and extract the information that is held would
take over prescibed 18 hours, therefore Section 12 of the Freedom of
Information Act would apply. This section does not oblige a public
authority to comply with a request for information if the authority
estimated that the cost of complying with the request would exceed the
appropriate limit of 18 hours, equating to £450.00

You should consider this to be a refusal notice under section 17 of the Act
for that part of your request.

However, in order to provide you with some assistance, under Section 16 of
the Freedom of Information Act 2000, you may wish to re-submit your request
for a significantly lesser time period and be more specific as to what kind
of funding information you require and from whom the funding may have been
sourced. This may then keep your request under the 18 hour threshold and
allow us to aid you further.

You may wish to define and resubmit your request accordingly.

The information we have supplied to you is likely to contain intellectual
property rights of Northumbria Police. Your use of the information must be
strictly in accordance with the Copyright Designs and Patents Act 1988 (as
amended) or such other applicable legislation. In particular, you must not
re-use this information for any commercial purpose.

How to complain

If you are unhappy with our decision or do not consider that we have
handled your request properly and we are unable to resolve this issue
informally, you are entitled to make a formal complaint to us under our
complaints procedure which is attached.

(See attached file: FOI Complaint Rights.doc)

If you are still unhappy after we have investigated your complaint and
reported to you the outcome, you may complain directly to the Information
Commissioner’s Office and request that they investigate to ascertain
whether we have dealt with your request in accordance with the Act.

Yours sincerely

Michael Cleugh
Data Protection and Disclosure Advisor
Direct Dial: 01661 868347

[NOT PROTECTIVELY MARKED]
NORTHUMBRIA POLICE PRIVACY AND CONFIDENTIALITY NOTICE

The information contained in this message and any attachment(s) is confidential and intended only for the attention of the named organisation or individual to whom it is addressed. The message may contain information that is covered by legal, professional or other privilege. No mistake in transmission is intended to waive or compromise any such privilege. This message has been sent over public networks and the sender cannot be held responsible for its integrity.

If you are not the intended recipient be aware that any disclosure, copying, distribution or action taken in reliance of the information contained herein is strictly prohibited, and is contrary to the provisions of the Copyright Designs and Patents Act, 1988 and of the Data Protection Act, 1998.

Any views expressed are those of the sender and, unless specifically stated, do not necessarily represent the view of Northumbria Police.

We cannot accept any liability for any loss or damage sustained as a result of software viruses. It is your responsibility to carry out such virus checking as is necessary.

If you have received this message in error, please notify the sender by e-mail at once and delete the message immediately.

For more information about Northumbria Police please visit our website - http://www.northumbria.police.uk

Dear Ms Asher

In answer to your queries below:

A, We advised that the information may be held as we have not yet
attempted to retrieve it. Whilst we are aware that information is held
that may answer your request, we have not attempted to retrieve or review
it at this stage. We have merely assessed that its extraction would exceed
the limits as set by the Act.

B1, & B2, Can you please confirm that you would like this to be classed as
a new request

C1, As it is unlikely that records are held in an easily retrievable
format (if at all) going back 12 years it is difficult to estimate how
long such a procedure would take. However we have been informed that such
an investigation would involve the re-boot of old accounting systems and
the engagement of the IT team with appropriate expertise to verify what
(if any) information is held regarding such requests. This process would
exceed the limits as set by the Act. However, as records going back 6
years are held in a more easily accessible format, it may be possible to
provide further information for that period of time.

C2, Can you please confirm that you would like this to be classed as a new
request

D, As the time threshold had been hit, there was no obligation to respond
to this part of your request. To further assist and close this query our
Finance Team have advised that there are no recorded fixed criteria in
place to request emergency and/or additional funding. Each request for
additional funding is made on an individual case by case basis.

4. To clarify your re-defined request can you please confirm that you
would like items B and B1 included in your new request.

Upon receipt of further clarification from you, we will acknowledge it as
a new request and seek to provide an appropriate response.

Yours sincerely

Michael Cleugh
Data Protection & Disclosure Advisor

From: Jo Asher <[FOI #79442 email]> on
15/08/2011 00:45 CET

To: [Northumbria Police request email]
cc:
Subject: Re: Freedom of Information Act 2000 (FOIA) Request 499/11
- Emergency Funding [NOT PROTECTIVELY MARKED]

Dear Northumbria Police,

Northumbria Police say in their reply that; ***Following receipt of
your request, searches were conducted with the Finance Department
of Northumbria Police. I can confirm that whilst some of the
information you have requested may be held in part by Northumbria
Police, we are unable to disclose for the folowing reasons.***

A, You say the information ***may be held*** you have also confirmed
that ***searches were conducted with the Finance Department of
Northumbria Police*** so it would be fair to say that you must now
know if the requested information is held? Please release what
information that is held regards this request, this should have
already been done.

B, You also say; ***Firstly I have to advise you that records are not
kept, nor are they required to be kept for that period of time.***

B1 How long are such records kept for?

B2 What proof is kept by Northumbria Police to show how or when
such information has been destroyed. What happens to such
information?

C, You have informed me that; *** Additionally we have estimated that
to locate and extract the information that is held would take over
prescibed 18 hours, therefore Section 12 of the Freedom of
Information Act would apply. This section does not oblige a public
authority to comply with a request for information if the authority
estimated that the cost of complying with the request would exceed
the appropriate limit of 18 hours, equating to **450.00.'

C1 You have given no detail at all of what the costs would be to
deal with this request, Can you supply a detailed estimate of both
costs and also the time it would take to deal with this request.

C2 Please supply full details as to how such records are kept and
or stored by Northumbria Police.

D, Why have you not dealt with my number
4, request; *** Please supply all information and documents regarding
criteria used when requesting emergency and/or additional funding,
grants or any other payments/funding from above parties.***?

In the meantime I will as you put it ***may wish to re-submit your
request for a significantly lesser time period and be more
specific*** as follows,

1. How many times have Northumbria Police requested or received
emergency and/or additional funding, grants or any other
payments/funding from Home Office and/or all/any other Government
departments during following years;

1st June 1999 and 1st June 2000

1st July 2010 and 1st July 2011

2. Please give full details of all emergency and/or additional
funding, grants or any other payments/funding paid to Northumbria
Police during the above dates.

3. Please give full details and reason/s for Northumbria Polices
requesting and/or being allocated such emergency and/or additional
funding, grants or any other payments/funding from above parties
during above dates, i.e. any funding relating to the Raoul Moat
case or any other matters/cases or for whatever reason/s.

4. Please supply all information and documents regarding criteria
used when requesting emergency and/or additional funding, grants or
any other
payments/funding from above parties. As I sais above, this
information should have been released. Please can you release all
information relating to criteria used, as detailed above.

Yours faithfully,

Jo Asher

show quoted sections

Dear Miss Asher

Could you please confirm if you are seeking and Internal Review of our
response, as indicated in the subject title of your email below, to your
request  - Freedom of Information Act 2000 (FOIA) Request 499/11 -
Emergency Funding?

Or any you seeking to submit a new request, which is also indicated in
your email below?

If you are seeking to submit a new request, and for the avoidance of any
doubt could you please confirm that the following are the questions you
wish to ask:-

1.        Please supply all information you have relating to any payments
to Northumbria Police in the form of emergency and/or additional funding,
grants or any other payments/funding from any HMG dept relating to either
operation Binder and or the Martin McGartland shooting case.

2.        Re Emergency and/or additional funding information for the past
12 years.  You also say; ***Firstly I have to advise you that records are
not kept, nor are they required to be kept for that period of time.***  
 How long are such records kept for?

3.        Re Emergency and/or additional funding information for the past
12 years.  What proof is kept by Northumbria Police to show how or when
such information has been destroyed. What happens to such information?

4.        Re Emergency and/or additional funding information for the past
12 years.  Please supply full details as to how such records are kept and
or stored by Northumbria Police.

Once clarification has been received we can begin to process your request,
whether it be an internal review or a new request.

Regards

Helen

From:        Jo Asher <[FOI #79442 email]> on
17/09/2011 18:45 CET

To:        [Northumbria Police request email]
cc:        
Subject:        Internal review of Freedom of Information request -
Requests by Northumbria Police for Emergency Funding.

     Dear Northumbria Police,
   
    If you must, yes, deal with it as a new request.
   
    You say;
   
    'Following receipt of your request, searches were conducted with
    the Finance Department of Northumbria Police. I can confirm that
    whilst some of the
    information you have requested may be held in part by Northumbria
    Police, we are unable to disclose for the folowing reasons. Firstly
    I have to advise you that records are not kept, nor are they
    required to be kept for that period of time. Additionally we have
    estimated that to locate and extract the information that is held
    would take over prescibed 18 hours, therefore Section 12 of the
    Freedom of Information Act would apply. This section does not
    oblige a public
    authority to comply with a request for information if the authority
    estimated that the cost of complying with the request would exceed
    the appropriate limit of 18 hours, equating to £450.00.'
   
    I hear what you say.
   
    As your dealing with it as a new request can you add following to
    the new request;
   
    1. Please supply all information you have relating to any payments
    to Northumbria Police in the form of emergency and/or additional
    funding, grants or any other payments/funding from any HMG dept
    relating to either operation Binder and or the Martin McGartland
    shooting case.
   
    Yours faithfully,
   
    Jo Asher
   
   

show quoted sections

Miss Asher

As you are the requestor you needed to be specific about what you would
like, either an internal review or a new request.

This matter will not be progressed until clarification has been received
from yourself.

As indicated below, if you are wishing for this to be processed as a new
request then please confirm that the questions you wish to ask are as per
the four outlined in my email of 19 September.

Regards

Helen

From:        Jo Asher <[FOI #79442 email]> on
26/09/2011 16:25 CET

To:        [Northumbria Police request email]
cc:        
Subject:        Re: Internal review of Freedom of Information request -
Requests by Northumbria Police for Emergency Funding. [NOT PROTECTIVELY
MARKED]

     Dear Northumbria Police,
   
    Either or.
   
    Yours faithfully,
   
    Jo Asher
   
   

show quoted sections

Dear Miss Asher

You have requested an internal review.

Your initial request submitted 9 July is below (our reference 499/11), a
response to that request was supplied 8 August and subsequently further
clarification was sent to you 25 August.

You refined that request and added further questions, however you also
asked for an internal review as part of that refined request. These new
questions cannot be reviewed as they have not been acknowledged as a new
request and have not been issued a response.

In order to ensure we are following your wishes and clarify the situation,
can you please confirm whether you want  this department to-
a. Carry out a review of the initial response given to you (given in reply
to the questions below)
or
b. Process your amended questions and additional questions as a new
request (this would be given a new reference number and acknowledged
accordingly).

Upon receipt of clarification from you will carry out the appropriate
steps to progress.

Yours sincerely

Michael Cleugh
Data Protection & Disclosure Advisor

Please can you supply information relating to requests by Northumbria
Police for emergency and/or additional funding, grants or any other
payments/funding from the Home Office and/or all/any   other Government
departments over and above the funding which is allocated to Northumbria
Police by the Home Office each year,  including following;
     
1.        How many times have Northumbria Police requested or received
emergency and/or additional funding, grants or any other payments/funding
from above parties during the past 12 years.

2.        Please give full details of all emergency and/or and/or
additional funding, grants or any other payments/funding  paid to
Northumbria Police during the last 12 years.

3.        Please give full details and reason/s for Northumbria Polices
requesting and/or being allocated such emergency and/or additional
funding, grants or any other payments/funding from above parties during
past 12 years.

4.        Please supply all information and documents regarding criteria
used when requesting emergency and/or additional funding, grants or any
other payments/funding from above parties.

From:        Jo Asher <[FOI #79442 email]> on
30/09/2011 00:18 CET

To:        [Northumbria Police request email]
cc:        
Subject:        Internal review of Freedom of Information request -
Requests by Northumbria Police for Emergency Funding.

     Dear Northumbria Police,
   
    Internal review.
   
    Yours faithfully,
   
    Jo Asher
   
   

show quoted sections

We acknowledge receipt of your request for an internal review of the
response you received in relation to the above mentioned Freedom Of
Information request.

We aim to provide a response to you within 20 working days of this
acknowledgement.

To confirm the information we will be reviewing is as follows:-
Your Request - 09/07/11

1.        How many times have Northumbria Police requested or received
emergency and/or additional funding, grants or any other payments/funding
from above parties during the past 12 years.

2.        Please give full details of all emergency and/or and/or
additional funding, grants or any other payments/funding paid to
Northumbria Police during the last 12 years.

3.        Please give full details and reason/s for Northumbria Police's
requesting and/or being allocated such emergency and/or additional
funding, grants or any other payments/funding from above parties during
past 12 years.

4.        Please supply all information and documents regarding criteria
used when requesting emergency and/or additional funding, grants or any
other payments/funding from above parties.

NP Response - 08/08/11

Following receipt of your request, searches were conducted with the
Finance Department of Northumbria Police.  I can confirm that whilst some
of the information you have requested may be held in part by Northumbria
Police, we are unable to disclose for the following reasons.

Firstly I have to advise you that records are not kept, nor are they
required to be kept for that period of time.  Additionally we have
estimated that to locate and extract the information that is held would
take over prescribed 18 hours, therefore Section 12 of the Freedom of
Information Act would apply.  This section does not oblige a public
authority to comply with a request for information if the authority
estimated that the cost of complying with the request would exceed the
appropriate limit of 18 hours, equating to £450.00

You should consider this to be a refusal notice under section 17 of the
Act for that part of your request.

However, in order to provide you with some assistance, under Section 16 of
the Freedom of Information Act 2000, you may wish to re-submit your
request for a significantly lesser time period and be more specific as to
what kind of funding information you require and from whom the funding may
have been sourced.  This may then keep your request under the 18 hour
threshold and allow us to aid you further.

You may wish to define and resubmit your request accordingly.

Your Query – 15/08/11

Northumbria Police say in their reply that; “Following receipt of your
request, searches were conducted with the Finance Department of
Northumbria Police. I can confirm that whilst some of the information you
have requested may be held in part by Northumbria Police, we are unable to
disclose for the following reasons.”

A.        You say the information ‘may be held’ you have also confirmed
that ‘searches were conducted with the Finance Department of Northumbria
Police’ so it would be fair to say that you must now know if the requested
information is held? Please release what information that is held regards
this request, this should have already been done.

C1.        You have given no detail at all of what the costs would be to
deal with this request, Can you supply a detailed estimate of both costs
and also the time it would take to deal with this request.

D.        Why have you not dealt with my number 4, request; ‘ Please
supply all information and documents regarding criteria used when
requesting emergency and/or additional funding, grants or any other
payments/funding from above parties.’?

NP Response to Query 25/08/11

In answer to your queries below:

A.        We advised that the information may be held as we have not yet
attempted to retrieve it. Whilst we are aware that information is held
that may answer your request, we have not attempted to retrieve or review
it at this stage. We have merely assessed that its extraction would exceed
the limits as set by the Act.

C1.        As it is unlikely that records are held in an easily
retrievable format (if at all) going back 12 years it is difficult to
estimate how long such a procedure would take. However we have been
informed that such an investigation would involve the re-boot of old
accounting systems and the engagement of the IT team with appropriate
expertise to verify what (if any) information is held regarding such
requests. This process would exceed the limits as set by the Act. However,
as records going back 6 years are held in a more easily accessible format,
it may be possible to provide further information for that period of time.

D.        As the time threshold had been hit, there was no obligation to
respond to this part of your request.  To further assist and close this
query our Finance Team have advised that there are no recorded fixed
criteria in place to request emergency and/or additional funding. Each
request for additional funding is made on an individual case by case
basis.

The following questions will be processed as a new request, an
acknowledgement email will be sent separately containing a unique FOI
reference number for these questions:-

1.        How many times have Northumbria Police requested or received
emergency and/or additional funding, grants or any other payments/funding
from Home Office and/or all/any other Government departments during
following years;
        1st June 1999 and 1st June 2000
        1st July 2010 and 1st July 2011

2.        Please give full details of all emergency and/or additional
funding, grants or any other payments/funding paid to Northumbria Police
during the above dates.

3.        Please give full details and reason/s for Northumbria Polices
requesting and/or being allocated such emergency and/or additional
funding, grants or any other payments/funding from above parties during
above dates, i.e. any funding relating to the Raoul Moat case or any other
matters/cases or for whatever reason/s.

4.        Regarding emergency and/or additional fuding information for the
past 12 years.  In your response for FOI 499/11 you say 'I have to advise
you that records are not kept, nor are they required to be kept for that
period of time'.  How long are such records kept for?

6.        Regarding emergency and/or additional fuding information for the
past 12 years.  What proof is kept by Northumbria Police to show how or
when such information has been destroyed. What happens to such
information?

7.        Please supply all information you have relating to any payments
to Northumbria Police in the form of emergency and/or additional funding,
grants or any other payments/funding from any HMG dept relating to either
operation Binder and or the Martin McGartland shooting case.
Yours sincerely

Helen Robbins

Disclosure Section
[NOT PROTECTIVELY MARKED]

NORTHUMBRIA POLICE PRIVACY AND CONFIDENTIALITY NOTICE

The information contained in this message and any attachment(s) is
confidential and intended only for the attention of the named organisation
or individual to whom it is addressed.  The message may contain
information that is covered by legal, professional or other privilege.  No
mistake in transmission is intended to waive or compromise any such
privilege.  This message has been sent over public networks and the sender
cannot be held responsible for its integrity.

If you are not the intended recipient be aware that any disclosure,
copying, distribution or action taken in reliance of the information
contained herein is strictly prohibited, and is contrary to the provisions
of the Copyright Designs and Patents Act, 1988 and of the Data Protection
Act, 1998.

Any views expressed are those of the sender and, unless specifically
stated, do not necessarily represent the view of Northumbria Police.

We cannot accept any liability for any loss or damage sustained as a
result of software viruses.  It is your responsibility to carry out such
virus checking as is necessary.

If you have received this message in error, please notify the sender by
e-mail at once and delete the message immediately.

For more information about Northumbria Police please visit our website -
[1]http://www.northumbria.police.uk

References

Visible links
1. http://www.northumbria.police.uk/

Freedom of Information Act 2000 (FOIA)

Thank you for your email received today in which you make a request for
information that Northumbria Police may hold.

We are in the process of dealing with your request and expect to revert to
you shortly.  A response should be provided by 10 November 2011.

To confirm the request will be processed as follows:-

1.        How many times have Northumbria Police requested or received
emergency and/or additional funding, grants or any other payments/funding
from Home Office and/or all/any other Government departments during
following years;
        1st June 1999 and 1st June 2000
        1st July 2010 and 1st July 2011

2.        Please give full details of all emergency and/or additional
funding, grants or any other payments/funding paid to Northumbria Police
during the above dates.

3.        Please give full details and reason/s for Northumbria Polices
requesting and/or being allocated such emergency and/or additional
funding, grants or any other payments/funding from above parties during
above dates, i.e. any funding relating to the Raoul Moat case or any other
matters/cases or for whatever reason/s.

4.        Regarding emergency and/or additional funding information for
the past 12 years.  In your response for FOI 499/11 you say I have to
advise you that records are not kept, nor are they required to be kept for
that period of time.  How long are such records kept for?

6.        Regarding emergency and/or additional funding information for
the past 12 years.  What proof is kept by Northumbria Police to show how
or when such information has been destroyed. What happens to such
information?

7.        Please supply all information you have relating to any payments
to Northumbria Police in the form of emergency and/or additional funding,
grants or any other payments/funding from any HMG dept relating to either
operation Binder and or the Martin McGartland shooting case.

Yours sincerely

Helen Robbins

Disclosure Section

[NOT PROTECTIVELY MARKED]

NORTHUMBRIA POLICE PRIVACY AND CONFIDENTIALITY NOTICE

The information contained in this message and any attachment(s) is
confidential and intended only for the attention of the named organisation
or individual to whom it is addressed.  The message may contain
information that is covered by legal, professional or other privilege.  No
mistake in transmission is intended to waive or compromise any such
privilege.  This message has been sent over public networks and the sender
cannot be held responsible for its integrity.

If you are not the intended recipient be aware that any disclosure,
copying, distribution or action taken in reliance of the information
contained herein is strictly prohibited, and is contrary to the provisions
of the Copyright Designs and Patents Act, 1988 and of the Data Protection
Act, 1998.

Any views expressed are those of the sender and, unless specifically
stated, do not necessarily represent the view of Northumbria Police.

We cannot accept any liability for any loss or damage sustained as a
result of software viruses.  It is your responsibility to carry out such
virus checking as is necessary.

If you have received this message in error, please notify the sender by
e-mail at once and delete the message immediately.

For more information about Northumbria Police please visit our website -
[1]http://www.northumbria.police.uk

References

Visible links
1. http://www.northumbria.police.uk/

Dear Ms Asher

As advised in our acknowledgement email dated 13 October 2011, a response
should be provided by 10 November 2011.

Regards

Helen

From:        Jo Asher <[FOI #79442 email]> on
05/11/2011 21:20

To:        [Northumbria Police request email]
cc:        
Subject:        Re: Freedom of Information Act 2000 (FOIA) Request 809/11
- Additional or Emergency Funding [NOT PROTECTIVELY MARKED]

     Dear Northumbria Police,
   
    I would be obliged if you were able to supply me with an update on
    this request.
   
    Yours faithfully,
   
    Jo Asher
   
   

show quoted sections

Provision of information held by Northumbria Police made under the Freedom
of Information Act 2000 (the 'Act')

Thank you for your email dated 12 October 2011 in which you confirmed a
request for access to certain information which may be held by Northumbria
Police.

As you may be aware the purpose of the Act is to allow a general right of
access to information held by a Public Authority (including the Police),
subject to certain limitations and exemptions.
 
You asked:

1.        How many times have Northumbria Police requested or received
emergency and/or additional funding, grants or any other payments/funding
from Home Office and/or all/any other Government departments during
following years;
        1st June 1999 and 1st June 2000
        1st July 2010 and 1st July 2011

2.        Please give full details of all emergency and/or additional
funding, grants or any other payments/funding paid to Northumbria Police
during the above dates.

3.        Please give full details and reason/s for Northumbria Polices
requesting and/or being allocated such emergency and/or additional
funding, grants or any other payments/funding from above parties during
above dates, i.e. any funding relating to the Raoul Moat case or any other
matters/cases or for whatever reason/s.

4.        Regarding emergency and/or additional funding information for
the past 12 years.  In your response for FOI 499/11 you say I have to
advise you that records are not kept, nor are they required to be kept for
that period of time.  How long are such records kept for?

5.        Regarding emergency and/or additional funding information for
the past 12 years.  What proof is kept by Northumbria Police to show how
or when such information has been destroyed. What happens to such
information?

6.        Please supply all information you have relating to any payments
to Northumbria Police in the form of emergency and/or additional funding,
grants or any other payments/funding from any HMG dept relating to either
operation Binder and or the Martin McGartland shooting case.

In response:

We have now had the opportunity to fully consider your request and I
provide a response for your attention.

Following receipt of your request, searches were conducted with the
Finance Department of Northumbria Police.  I can confirm that the
information you have requested is held, in part, by Northumbria Police.

However, for questions 1, 2 and 6 for the period 1 June 1999 to 1 June
2000 through to 2005, I can neither confirm nor deny that the information
you have requested is held by Northumbria Police.

Information Commissioners Office (ICO) guidelines state that:

A public authority must confirm or deny whether it holds the information
requested unless the cost of this alone would exceed the appropriate
limit.  I can neither confirm nor deny than the information you require is
held by Northumbria Police as to actually determine if it is held, would
exceed the permitted 18 hours therefore Section 12 of the Freedom of
Information Act would apply.  This section does not oblige a public
authority to comply with a request for information if the authority
estimated that the cost of complying with the request would exceed the
appropriate limit of 18 hours, equating to £450.00.

You should consider this to be a refusal notice under section 17 of the
Act for that part of your request.

As previously advised in our responses to FOI 499/11 - Emergency Funding,
it is unlikely that records are held in an easily retrievable format (if
at all) going back 12 years it is difficult to estimate how long such a
procedure would take.  However, we have been informed that such an
investigation would involve the re-boot of old accounting systems and the
engagement of the IT team with appropriate expertise to verify what (if
any) information is held regarding such requests.  This process would
exceed the limits as set by the Act.

Although excess cost removes Northumbria Police's obligations under the
Freedom of Information Act 2000, as a gesture of goodwill, I have supplied
information below, relative to your request for the period between July
2010 and July 2011 .  I trust this is helpful, but it does not affect our
legal right to rely on the fees regulations for the remainder of your
request.

1.        During the period July 2010 and July 2011 Northumbria Police
received emergency/additional funding once.

2.        The Force received £449,000 additional funding in relation to
Operation Bulwark (Raoul Moat investigation) from the Home Office.

3.        The funding was allocated to Northumbria Police because of the
exceptional nature and scale of the incident.

4.        Financial Records in relation to additional funding need only be
maintained for the six previous financial years plus the current financial
year.

5.        There is no register kept of financial information/records
destroyed or disposed of.  Information/records to be disposed of will be
collected by our waste management contractor.  Any Information considered
of a confidential/restricted nature will either be:-
        -  shredded on site by Northumbria Police staff before being
disposed of by the waste contractor.
        -  shredded by the Contractor on site (Northumbria Police).

6.        For the period 2005 to present, no information held.

The information we have supplied to you is likely to contain intellectual
property rights of Northumbria Police.  Your use of the information must
be strictly in accordance with the Copyright Designs and Patents Act 1988
(as amended) or such other applicable legislation.  In particular, you
must not re-use this information for any commercial purpose.

How to complain

If you are unhappy with our decision or do not consider that we have
handled your request properly and we are unable to resolve this issue
informally, you are entitled to make a formal complaint to us under our
complaints procedure which is attached.

If you are still unhappy after we have investigated your complaint and
reported to you the outcome, you may complain directly to the Information
Commissioner’s Office and request that they investigate to ascertain
whether we have dealt with your request in accordance with the Act.

Yours sincerely

Michael Cleugh
Data Protection and Disclosure Advisor
Direct Dial:  01661 868347
[NOT PROTECTIVELY MARKED]

NORTHUMBRIA POLICE PRIVACY AND CONFIDENTIALITY NOTICE

The information contained in this message and any attachment(s) is
confidential and intended only for the attention of the named organisation
or individual to whom it is addressed.  The message may contain
information that is covered by legal, professional or other privilege.  No
mistake in transmission is intended to waive or compromise any such
privilege.  This message has been sent over public networks and the sender
cannot be held responsible for its integrity.

If you are not the intended recipient be aware that any disclosure,
copying, distribution or action taken in reliance of the information
contained herein is strictly prohibited, and is contrary to the provisions
of the Copyright Designs and Patents Act, 1988 and of the Data Protection
Act, 1998.

Any views expressed are those of the sender and, unless specifically
stated, do not necessarily represent the view of Northumbria Police.

We cannot accept any liability for any loss or damage sustained as a
result of software viruses.  It is your responsibility to carry out such
virus checking as is necessary.

If you have received this message in error, please notify the sender by
e-mail at once and delete the message immediately.

For more information about Northumbria Police please visit our website -
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References

Visible links
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Dear Ms Asher

I have again liaised with the Finance Department in order to offer you
further clarification on this matter.

I have been advised that it is impossible to provide an estimate with any
kind of accuracy regarding how long it would take to carry out the task in
question. I have been assured that this would be a substantial piece of
work and it would far exceed the 18 hours allowed under the Act, it was
due to the size and complexity of such a task that an estimate could not
be made.

 The re-boot of the old system would initially involve work requests being
submitted to appropriate departments to carry out the research on how to
set about carrying out such a re-boot, then the engaging of suitable
resource with appropriate expertise, then a large re-configuration and
manipulation of any data held would have to take place and then a manual
trawl through that data to attempt to locate anything relevant to your
request. It is these tasks that would mean that limits of both time and
cost would be exceeded.

As previously advised, even if such a task was carried out, it is not
known if those systems would hold the information. In order to answer your
request a manual review by appropriate expertise would have to be carried
out

It may be worth noting that in previous cases the Information Commissioner
has advised that where "manipulation of the raw data to produce requested
information would require levels of skill and judgement " (Johnson v ICO
July 2007) there is no requirement to provide the information.  

Having provided further clarification on this request, Northumbria Police
now considers this matter closed.

Yours sincerely

Michael Cleugh

Data Protection and Disclosure Advisor
Legal Department

01661 868347

From:        Jo Asher <[FOI #79442 email]> on
11/11/2011 00:37

To:        [Northumbria Police request email]
cc:        
Subject:        Re: Freedom of Information Act 2000 (FOIA) Request 809/11
- Additional or Emergency Funding [NOT PROTECTIVELY MARKED]

     Dear Northumbria Police,
   
    Please explain to me how how your dealing with this request would
    exceed the limit of 18 hours, equating to £450.00;
   
    1. Please supply all information you have relating to any payments
    to Northumbria Police in the form of emergency and/or additional
    funding, grants or any other payments/funding from any HMG dept
    relating to either operation Binder and or the Martin McGartland
    shooting case.
   
    I would like you to supply me with details and a breakdown of the
    cost/s to deal with this request. You have only told me that it
    would exceed the limit of 18 hours, equating to £450.00 but given
    no other information at all.
   
    Yours faithfully,
   
    Jo Asher
   
   

show quoted sections

Freedom of Information Act 2000 (FOIA)

Thank you for your email received yesterday in which you make a request
for information that Northumbria Police may hold.

We shall neither acknowledge nor respond to the second part of your
request, (Are NP saying they have no records at all concerning the costs
relating to the Martin McGartland case? If so, please explaine why given
above. Those costs could now be well over £3mil. This is public money.) as
this is clearly on a subject area that has been previously classed as
vexatious.

Therefore, we will process the remaining parts of your request as
follows:-

"In your latest reply (FOI 809/11 refers) you told me that, 'I have been
advised that it is impossible to provide an estimate with any kind of
accuracy regarding how long it would take to carry out the task in
question.  I have been assured that this would be a substantial piece of
work and it would far exceed the 18 hours allowed under the Act, it was
due to the size and complexity of such a task that an estimate could not
be made.'

1.        Can you supply me with all details i.e. notes, emails and all
other recorded information which relates to above matter.

2.        How do NP account for public money that is spent of cases. Are
NP saying they just dont keep such information? Please suppy all
information on how NP account, record such costs."

We are in the process of dealing with the request, as above, and expect to
revert to you shortly.  A response should be provided by 13 December 2011.

Yours sincerely

Helen Robbins

Disclosure Section

[NOT PROTECTIVELY MARKED]

NORTHUMBRIA POLICE PRIVACY AND CONFIDENTIALITY NOTICE

The information contained in this message and any attachment(s) is
confidential and intended only for the attention of the named organisation
or individual to whom it is addressed.  The message may contain
information that is covered by legal, professional or other privilege.  No
mistake in transmission is intended to waive or compromise any such
privilege.  This message has been sent over public networks and the sender
cannot be held responsible for its integrity.

If you are not the intended recipient be aware that any disclosure,
copying, distribution or action taken in reliance of the information
contained herein is strictly prohibited, and is contrary to the provisions
of the Copyright Designs and Patents Act, 1988 and of the Data Protection
Act, 1998.

Any views expressed are those of the sender and, unless specifically
stated, do not necessarily represent the view of Northumbria Police.

We cannot accept any liability for any loss or damage sustained as a
result of software viruses.  It is your responsibility to carry out such
virus checking as is necessary.

If you have received this message in error, please notify the sender by
e-mail at once and delete the message immediately.

For more information about Northumbria Police please visit our website -
[1]http://www.northumbria.police.uk

References

Visible links
1. http://www.northumbria.police.uk/

Dear Ms Asher,

Provision of information held by Northumbria Police made under the Freedom
of Information Act 2000 (the "Act")

Thank you for your email dated the 30th September 2011 in which you
requested a review of the response to your request for access to
information which may be held by Northumbria Police. May I take this
opportunity to apologise sincerely for the delay in our responding to you.
 The delay has been due to an inordinately high level of work in my
department.

You asked:
Please can you supply information relating to requests by Northumbria
Police for emergency and/or additional funding, grants or any other
payments/funding from the Home Office and/or all/any   other Government
departments over and above the funding which is allocated to Northumbria
Police by the Home Office each year,  including following;
     
1.        How many times have Northumbria Police requested or received
emergency and/or additional funding, grants or any other payments/funding
from above parties during the past 12 years.

2.        Please give full details of all emergency and/or and/or
additional funding, grants or any other payments/funding  paid to
Northumbria Police during the last 12 years.

3.        Please give full details and reason/s for Northumbria Polices
requesting and/or being allocated such emergency and/or additional
funding, grants or any other payments/funding from above parties during
past 12 years.

4.        Please supply all information and documents regarding criteria

In response:

We have now had the opportunity to fully consider your request and I
provide a response for your attention.

Following receipt of your request, searches were conducted with the
Finance Department of Northumbria Police.  I can confirm that whilst some
of the information you have requested may be  held in part by Northumbria
Police,  we are unable to disclose for the folowing reasons.  

Firstly I have to advise you that records are not kept, nor are they
required to be kept for that period of time.  Additionally we have
estimated that to locate and extract the information that is held would
take over prescibed 18 hours, therefore Section 12 of the Freedom of
Information Act would apply.  This section does not oblige a public
authority to comply with a request for information if the authority
estimated that the cost of complying with the request would exceed the
appropriate limit of 18 hours, equating to £450.00

You should consider this to be a refusal notice under section 17 of the
Act for that part of your request.

However, in order to provide you with some assistance, under Section 16 of
the Freedom of Information Act 2000, you may wish to re-submit your
request for a significantly lesser time period and be more specific as to
what kind of funding information you require and from whom the funding may
have been sourced.  This may then keep your request under the 18 hour
threshold and allow us to aid you further.

You may wish to define and resubmit your request accordingly.

Your request for review asked:
 
Dear Northumbria Police,

Internal review.

Yours faithfully,

Jo Asher

Your response to your request for review is as follows:

As you have not made out any specific arguments as to why you disagree
with the response you were provided, this review has taken the opportunity
to re-visit and review your request and its response as a whole.

As explained to you in the initial response sent to you, this review can
confirm that there is no requirement to retain this kind of financial data
for that length of time (12 years) and in fact the data (if held) is not
in an easy to retrieve format. The initial response advised you that
section 12 of the Act was applicable to your request. Section 12 of the
Freedom of Information Act 2000 states that an authority is not obliged to
respond to a request if it estimates that the cost of complying with the
request would exceed the appropriate limit of 18 hours equating to £450.00

It has been confirmed with the Finance Team that to simply begin to
attempt to locate the requested data would involve a significant amount of
work. This process would involve the re-boot of old systems and
potentially the engagement of expertise on those systems to find out if
such data was held for the period you requested. Raw data (if it exists)
would then require manual review for the extraction of the information
required to answer your request. It was this process that was fully
explained to you via e-mail 25th August 2011.

It was further clarified to you that whilst the Finance Team had been
contacted, the actual search for such data had not taken place. What had
occurred was merely an assessment of the work that would be involved in
attempting to see if such data existed and could be extracted, this
assessment is a requirement of the Act where section 12 is being
considered. It was therefore impossible to state whether such data could
be extracted, despite your assumption that it had been. As the assessment
concluded that it would take longer than the time and cost limits as
outlined in the Act, there was no requirement to carry out this work. It
is therefore clear that the exemption has been appropriately engaged.

There is a duty under the Act to aid and assist where possible in
providing a requestor with advice and assistance, so far as it is
reasonable to do so, to persons who have made requests. This advice was
offered in the form of providing you with a suggested time period that
could be searched more easily and could therefore be supplied with a
substantive response.

In conclusion, the decision to engage section 12 of the Act was
appropriate and the further advice offered to further aid and assist was
substantive. It is always a matter for the requestor whether or not to
choose to follow the advice supplied.

This concludes my internal review into your request under the Freedom of
Information Act 2000. If you remain dissatisfied with the outcome of this
review then it remains open to you to refer this matter to the Information
Commissioner at the following address:

The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Hayley Morrison
Disclosure Manager
Legal Department
Northumbria Police
Direct Dial:  01661 868715
Email:  hayley[email address]

NORTHUMBRIA POLICE PRIVACY AND CONFIDENTIALITY NOTICE

The information contained in this message and any attachment(s) is
confidential and intended only for the attention of the named organisation
or individual to whom it is addressed.  The message may contain
information that is covered by legal, professional or other privilege.  No
mistake in transmission is intended to waive or compromise any such
privilege.  This message has been sent over public networks and the sender
cannot be held responsible for its integrity.

If you are not the intended recipient be aware that any disclosure,
copying, distribution or action taken in reliance of the information
contained herein is strictly prohibited, and is contrary to the provisions
of the Copyright Designs and Patents Act, 1988 and of the Data Protection
Act, 1998.

Any views expressed are those of the sender and, unless specifically
stated, do not necessarily represent the view of Northumbria Police.

We cannot accept any liability for any loss or damage sustained as a
result of software viruses.  It is your responsibility to carry out such
virus checking as is necessary.

If you have received this message in error, please notify the sender by
e-mail at once and delete the message immediately.

For more information about Northumbria Police please visit our website -
[1]http://www.northumbria.police.uk

References

Visible links
1. http://www.northumbria.police.uk/

Provision of information held by Northumbria Police made under the Freedom
of Information Act 2000 (the 'Act')

Thank you for your email dated 15 November 2011 in which you made a
request for access to certain information which may be held by Northumbria
Police.

As you may be aware the purpose of the Act is to allow a general right of
access to information held by a Public Authority (including the Police),
subject to certain limitations and exemptions.
 
You asked:

"In your latest reply (FOI 809/11 refers) you told me that, 'I have been
advised that it is impossible to provide an estimate with any kind of
accuracy regarding how long it would take to carry out the task in
question.  I have been assured that this would be a substantial piece of
work and it would far exceed the 18 hours allowed under the Act, it was
due to the size and complexity of such a task that an estimate could not
be made.'

1.        Can you supply me with all details i.e. notes, emails and all
other recorded information which relates to above matter.

2.        How do NP account for public money that is spent of cases. Are
NP saying they just dont keep such information?  Please suppy all
information on how NP account, record such costs".

In response:

We have now had the opportunity to fully consider your request and I
provide a response for your attention.

Following receipt of your request, searches were conducted with the
Finance Department of Northumbria Police.  I can confirm that the
information you have requested is held by Northumbria Police.

I have decided to disclose the located information to you as follows.

1.        As some of the information you have requested re emails etc is
accessible by other means I have not provided you with a copy of the
information and will rely on Section 21 of the Freedom of Information Act
2000.  You should therefore consider this a refusal for this part of your
request.

        I have provided an explanation to this exemption below.

        Section 21 (1) - Information accessible by other means

        Information which is reasonably accessible to the applicant is
exempt information.

        This information is freely available via your What Do They Know
page for this request.  In order to aid and assist you I have provided a
link to the relevant page:-

       
[1]http://www.whatdotheyknow.com/request/re...
        Any other information in relation to your request will not be
disclosed and by withholding we rely on the following exemption:

        Section 40 (2)  - Personal Information

        Section 40(2) is class based absolute exemption and as such
legislators have identified that there would be harm in  disclosure and
there is no requirement to evidence this or consider the public interest
test. However, as Section 40(2) is engaged and in order to make the
exemption absolute we need to evidence that a data protection principle
would be breached by disclosure. In this case it would not be fair to
process information which could lead to the identification of an
individual, therefore the first principle of the Data Protection Act
 would be breached.

        However, this information may be considered for disclosure under
the Data Protection Act via the submission of a Subject Access Form.  In
order to aid and assist you, I have provided a link to the relevant area
of the Northumbria Police website below:-

        [2]http://www.northumbria.police.uk/foi/dat...

2.  The Force do not cost by individual case.  Work by Officers and staff
on specific cases and operations is undertaken as part of normal duties
with no financial record of how time is spent on individual cases being
kept.  Officers and staff do not complete timesheets for normal
shift/hours worked.  Officer and staff, as well as other non salary costs,
are accounted for based on more general functional areas around the Area
Command and Departmental structures.  As such the Force accounts for
public money in major policing areas e.g Area Commands, Crime, ICT etc
rather than specific incidents, cases or operations.  Budgets are
maintained and monitored across these functional areas to ensure financial
management of the Force’s resources.

However certain specific cost on large individual cases may be collected
for any "additional" costs incurred over and above normal shifts/working
hours, most typically overtime on major incidents.  In these cases a
specific cost centre allocation will be set up against which overtime
costs will be collected and monitored.  

The information we have supplied to you is likely to contain intellectual
property rights of Northumbria Police.  Your use of the information must
be strictly in accordance with the Copyright Designs and Patents Act 1988
(as amended) or such other applicable legislation.  In particular, you
must not re-use this information for any commercial purpose.

How to complain

If you are unhappy with our decision or do not consider that we have
handled your request properly and we are unable to resolve this issue
informally, you are entitled to make a formal complaint to us under our
complaints procedure which is attached.

If you are still unhappy after we have investigated your complaint and
reported to you the outcome, you may complain directly to the Information
Commissioner’s Office and request that they investigate to ascertain
whether we have dealt with your request in accordance with the Act.

Yours sincerely

Michael Cleugh
Data Protection and Disclosure Advisor
Direct Dial:  01661 868347
[NOT PROTECTIVELY MARKED]

NORTHUMBRIA POLICE PRIVACY AND CONFIDENTIALITY NOTICE

The information contained in this message and any attachment(s) is
confidential and intended only for the attention of the named organisation
or individual to whom it is addressed.  The message may contain
information that is covered by legal, professional or other privilege.  No
mistake in transmission is intended to waive or compromise any such
privilege.  This message has been sent over public networks and the sender
cannot be held responsible for its integrity.

If you are not the intended recipient be aware that any disclosure,
copying, distribution or action taken in reliance of the information
contained herein is strictly prohibited, and is contrary to the provisions
of the Copyright Designs and Patents Act, 1988 and of the Data Protection
Act, 1998.

Any views expressed are those of the sender and, unless specifically
stated, do not necessarily represent the view of Northumbria Police.

We cannot accept any liability for any loss or damage sustained as a
result of software viruses.  It is your responsibility to carry out such
virus checking as is necessary.

If you have received this message in error, please notify the sender by
e-mail at once and delete the message immediately.

For more information about Northumbria Police please visit our website -
[3]http://www.northumbria.police.uk

References

Visible links
1. http://www.whatdotheyknow.com/request/re...
2. http://www.northumbria.police.uk/foi/dat...
3. http://www.northumbria.police.uk/