Licensable Safety Advisory Group and Non‐Licensable Safety Advisory Group Meeting
Wednesday, 18th January 2017 10.00 am
Bids Boardroom Lord Street, Liverpool

Present (LCC unless stated):
Kevin Johnson   (KJ)

          City Manager Licensing

Ann Marie Moran (AMM)
Licensing & Regulatory Services (LARS)
Neil Bascombe (NB)
Street Scene ‐ Parks
Ian Theodore (IT)
Public Protection Business Support
Susan McPherson (SMP)
Merseyside Fire & Rescue (MFRS)
Sue Lees (SL)
Culture Liverpool
David Barker (DB)
Culture Liverpool
Lorna Dempsey (LD)
Matrix Events Merseyside police
Gary Baskott (GB)
Licensing and Regulatory Services (LARS)
Kenny Brew (KB)
Street Scene – Parks
Joanne Davies (JD)
NHS Liverpool CCG
Lisa Howard (LH)
MFRS
Keith Gorman (KG)
ACC Liverpool
Seamus Coyle (SC)
Culture Liverpool
Cheryl Wright (CW)
Merseyside Police
Steve Hardy (SH)
Merseyside Police
Steve Cook
Merseytravel
Apologies:
Delyth Jones (DJ)
Environmental & Emergency Resilience Unit (EERU)
Richard Parkinson (RP)
Public Protection
Jamie Riley (JR)
Emergency Planning

1.  Introduction and Apologies
Action
Due
Date

Chair welcome, introductions and apologies.

2.  Minutes of Last Licensable SAG & Non‐Licensable SAG Meeting

Members agreed minutes last meeting were true and accurate.

3.
Major Events Planner

Further to the last meeting when a full presentation took place with regard to

the Major Events Planner, It was agreed that if an event does not appear on

the Event Planner it will not be heard or discussed.

Culture Liverpool

Major events;- including River festival and Armed Forces Day. There remain

discussions on the route of the parade. All other issues are well in hand.

Contingency plans have been discussed with Jamie Riley.

Seargent Pepper event will cover a two and a half week period.

Lucy in the Sky event will be using Group F Pyrotechnics. The display will be

approx. 10.30 pm and there could possibly be 25000 people. No issues with

the display so far organisers are looking at the lateness in Fire time due to

the time of year. Consultation may be needed with Merseytravel

Seamus Coyle

Disney Village 14 and 23 July – No issues. Village contracts waiting to be

signed off AMM and KB requested an invitation to a debrief for last years

1

event

Kenny Brew

Major Events Planner very easy to use and useful for contact names

Ukulele Orchestra at Pier Head on Sat 6 May as part of a marriage proposal

Norwegian Constitution day 14 May expecting 100-200 people

Ice Festival 6th November – TBC

No other issues

Licensing

A general discussion took place on name of person who had inputted major

events on the planner which where currently listed as confidential David

Barker will look to amend this for next months meeting.

Confidential Events –TBC

Contact Name field in Planner to be made compulsory.

Spring Food and Drink – Easter Weekend Joint Agency meeting imminent as

the location within the park is changing

JMU Graduation Week Possible closure of Hope Street.

Hope and Glory Festival 5 and 6 Aug – several JAG’s took place, along with

submission on first draft event documents buy 1 March.

Pride Weekend of 29 July – To go out to tender

Fusion will take place on 2 and 3 September at Otterspool. Possibility it may

also include 1st September, for a stand alone concert.

Cream – Steelyard Event may take place over three weekends in

November/December with shorter hours due to the number of noise

complaints. Cream are in consultation with Environmental Health over noise

Sound City Licence – Approved- Joint Agency Meeting scheduled for 2
SL
March

Secret Cinema could attract 5000 people. Event includes dance cast, fair

ground and makeover. Event to take place 25-27 August. Awaiting Joint

Agency Meeting

Neil Bascombe
20 August Kidsfest and Walton Festival 15 and 16 July – No issues. All other
events are quite small

March Events
St Patricks Day Parade
International Womens Day SL to chase up
No other issues

Arena Events
British Style Collective will clash with Constellations Event



5.
Generic - Any Other Business

KB Pop up Champagne Bar Derby Square Apr-Sept Possible Objections.
AMM
AMM to ask Andy Blackmore (LARS) to look into it.
SC Entering phase 2 of Wirral Works (Trains)
SC Possible disruptions after ballot on Industrial Action
6.
Date, Time & Venue of Next Meeting

15 March 2017 10.00 am BIDS Boardroom
Al



2

Licensable Safety Advisory Group & Non‐Licensable Safety Advisory Group
Minutes of Meeting
Wednesday, 19th April 2017 @ 1000hrs
City Central BIDS Boardroom, Second Floor, 76‐78 Lord Street, Liverpool L2 1TA

Present (LCC unless stated):
Kevin Johnson (KJ)
City Manager Licensing (Chair)
Ian Cuthbert (IC)
Highways & Transportation (H&T)
Anita McGowan (AMc)
Licensing and Public Protection Services (LAPPS)
Ann Marie Moran (AMM)
Licensing and Public Protection Services (LAPPS)
Cheryl Wright (CW)
Matrix Events, Merseyside Police (MERPOL)
Lorna Dempsey (LD)
Matrix Events, Merseyside Police (MERPOL)
Susan McPherson (SMP)
Merseyside Fire & Rescue (MFRS)
Matt Boyle (MB)
Merseyside Police (MERPOL)
Steve Cook (SC)
Merseytravel (MTL)
Joanne Davies (JD)
NHS Liverpool CCG (CCG)
Jonathan Butler (JB)
North West Ambulance Service (NWAS)

Invited Personal:

Gill Littlehales (GL)
Licensing Unit, Merseyside Police (MERPOL)
Samantha Cushion (CS)
Licensing Unit, Merseyside Police (MERPOL)
Andy Scott
Smithdown Outdoor Festival
Graham Picken
Smithdown Outdoor Festival
Keith McArthur
Smithdown Outdoor Festival
Paul Laing
Smithdown Outdoor Festival
Jason Dolman (JD)
Sport & Recreation (S&R)
Keith Gorman (KG)
acc Liverpool (ACCL)
Neil Bascombe (NB)
Street Scene ‐ Parks (SS/P)
Chloe Drury (CD)
Culture Liverpool (CL)
Sue McAdam (SMcA)
Culture Liverpool (CL)

Apologies:
Stephen Hardy (SH)
City Centre, Merseyside Police
Kenny Brew (KB)
Street Scene ‐ Central

1.
Introduction and Apologies
Action  Due Date

Chair welcome, introductions and apologies.

Organisers, in particular safety officer for Smithdown Outdoor Festival

outlined proposal for Wavertree Playground on 29/04/2017 & 30/04/17 and
advised due to deadlines and unforeseen circumstances they had decided
that in the best interests of the festival to withdraw this component from
2017 event program yet TENS remain for Smithdown Rd element.  They are
aiming for a bigger, better and bolder event on 05/04/18 & 06/04/18.

Chair described it as a bold and brave decision to defer an event and

recommended that they initiate planning ideally September with SS/P and
LAPPS in order to facilitate the event.  They concluded by explaining role of
safety advisory groups as an advisory body not decision making body.

1

2.
Minutes of Last Licensable SAG & Non‐Licensable SAG Meeting
Action  Due Date

Members agreed minutes from previous meeting were true and accurate.

3.
Culture Liverpool

CL provided updates on Sgt Pepper at 50 (25/05/17‐16/06/17), Armed

Forces Day, Pier Head (24/06/17) & Mersey River Festival, Albert Dock

(24/06/17‐25/06/17), Pier Head’s  Village Festival (tbc), British Style

Collective 2017 (07/07/17 to 09/07/17), Disney Cruise (14/07/17), VC
CL/ALL
commemorative stone unveiling (tbc),  LIMF (20/07/17‐23/07/17), Hope &
Glory (05/08/17 & 06/08/17), Clipper (19/08/17 & 20/08/17), Slavery
Remembrance (23/08/17), November 5th Fireworks (05/11/17) plus
Christmas 2017 programme as a result planning will start or continue.

4.
CCBIDS/Central Street Scene/Commercial BID/Liverpool ONE

In the absence of above no issues to highlight or report except accl

hosts European Taekwondo Championships between 24/04/17 to 30/04/17.

5.
Sport & Recreation / Street Scene ‐ Parks

S&R confirmed planning process for the following are ongoing:
S&R

  Run for 96 at Stanley Park takes place on 14/05/17.

  Liverpool Rock n Roll marathon is on 28/05/17 with minor changes

to route (around Sefton Park and Anfield) agreed.

  HSBC Skyride returns on 24/09/17 with route similar to triathlon

(Albert Dock to Boundary Rd via northbound Strand carriageway).

  SS/P mentioned latest event schedule for 2017 contains over 100
SS/P

attractions proposed for the City including:

  Bark in the (Calderstones) Park on 03/05/17 since EMP released

6.
Licensing and Public Protection Services ‐ Licensing

LAPPS update on forthcoming activities:

  Disco festival @ Constellations on 22/04/17 is self‐contained within venue.

  Albert Dock Festival is three themed events on 06/05/17‐07/05/17,

26/08/17‐28/08/17 & 07/09/17‐10/09/17 as JAM held via TEN’s.

  Liverpool Sound City, Clarence Dock over 25/05/17 to 28/05/17

ALL
because EMP just submitted to stakeholders for consideration.

  Africa Oyé returns to Sefton Park on 17/06/17 & 18/06/17 hence

ALL
JAM held but EMP yet to be released to stakeholder consideration.

  Brazilica Festival’s main parade is on 15/07/17 via route as per 2016

ALL
plus further planning meetings proposed.

  Walton Festival, Stanley Park on 15/07/17 with JAM to be held.
ALL

  Liverpool Pride Festival over 29/07/17 & 30/07/17 as planning started.
ALL

  Liverpool Pride Festival: Eberle Street over 29/07/17 & 30/07/17 as

ALL
JAM set and draft EMP to be issued for stakeholder feedback.

  Fusion comes back to Otterspool Park on 02/09/17 & 03/09/17 as a

ALL
result stakeholder consultation starts next week.

2

7.
Highways & Transportation
Action  Due Date

H&T advised Sitting Bull challenge took place 17/04/17 drawing 75 entrants.

MTL comments after Merseyrail and Arriva Trains North operators staged

24‐hour walkout on 08/04/17, day of grand national consequently offered
‘appreciation and thanks’ to joint working partnership arrangements.

8.
Temporary Event Notices

LAPPS confirmed 37 TEN’s ‘authorised’ for weekend (28/04/17 to 01/05/17)

with seven (455 Smithdown Rd, Naked Lunch Café, Kelly’s Dispensary, The Handyman,
LAPPS
Frank’s Bar, Evil Eye & Craft) attributed to Smithdown Road Festival.

9.
Demonstrations, Protests, Marches and Gatherings

Members advised talks commenced and continue on  a) social workers

walking for social justice which arrives in Liverpool on 25/04/17,  b) St

MERPOL
George’s Day parade (23/04/17),  c) May Day parade (01/05/17),  d)
demonstration (03/06/17) and e) annual orange order parades (12/07/17).

10.  Miscellaneous Forthcoming Licensable/Non‐Licensable Activities

Summary of activities for May are a) spring 10k in Sefton Park (06/05/17

& 07/05/17),  b) Norwegian Constitution Day (14/05/17),  c) The City in

ALL
The City filming in city centre (14/05/17 & 21/05/17)  d) annual Light
Night Liverpool returns on 19/05/17 ‐ see www.lightnightliverpool.co.uk

11.  Generic Any Other Business

Members had no issues to highlight or report.

12.  Date, Time & Venue of Next Meeting

17th May 2017 at 1000hrs CCBIDS Boardroom, 76‐78 Lord Street, L2 1TA
ALL

3

Licensable Safety Advisory Group and Non-Licensable Safety Advisory Group
Meeting
Wednesday, 21st June 2017 10.00 am
Bids Boardroom Lord Street, Liverpool

Present (LCC unless stated):
Kevin Johnson (KJ)
City Manager Licensing

Ann Marie Moran (AMM)
Licensing & Regulatory Services (LARS)
Steve Clare (SC)
Licensing and Regulatory Services (LARS)
Ian Cuthbert (IC)
Highways
Neil Bascombe (NB)
Street Scene - Parks
Susan McPherson (SMP)
Merseyside Fire & Rescue (MFRS)
Sue Lees (SL)
Culture Liverpool
Andy McNicholl (AM)
LCC Culture
Caroline Robinson(CR)
Licensing & Regulatory Services
Lorna Dempsey (LD)
Matrix Events Merseyside Police
Cheryl Wright
Matrix Events Merseyside Police
Kenny Brew (KB)
Street Scene – Parks
Joanne Davies (JD)
NHS Liverpool CCG
Steve Cook (SC)
Merseytravel
Steve Hardy (SH)
Merseyside Police
David Kelly
Environmental & Emergency Resilience Unit (EERU)
John Prince
on behalf of BIDS
Jen Falding
Culture Liverpool
Russel Cronstley
on behalf of British Style Collective (BSC)

Apologies:

Keith Gorman (KG)
ACC Liverpool
Richard Parkinson (RP)
Public Protection

1.  Introduction and Apologies
Action
Due
Date

Chair welcome, introductions and apologies.

2.  Minutes of Last Licensable SAG & Non-Licensable SAG

Meeting

Members agreed minutes last meeting were true and accurate.

KJ Apologised for the lateness they were received.
3.
Events for Presentation

British Style Collective 7-9 July

BSC gave the group an overview of the 3 day event taking

place in multiple venues across the city, Russell highlighted

key venues of the event, no issues from agencies raised/ no

matters outstanding.

Bold Street Festival 9 July

JP outlined the event to include 20 stalls street entertainment,

kitchen demonstrations. Event documentation received to all,

matters outstanding received from Streetscene with regards to

Euro Bins, Cleansing Plan, street washing. Highways raised

1

license with regard to benches on highway.

JP will feedback to BIDS.
BIDS

/KB/IC
Culture Liverpool

Culture Liverpool outlined the forthcoming River Festival and

Armed Forces Day, 23-25 June and outlined key parts of the

event, number of JAGs taken place and event documents that

had been circulated the group also highlighted that the Prime

Minister would be in attendance. No issues or matters

outstanding.

Liverpool Village – soft opening on Friday 30th July – until

September and a site walk is planned on Thursday 29/07/17

Culture Liverpool confirmed that the proposed Beatles

Weekender planned was now not taking place. Street Scene

raised issues over car access to site, ongoing planning will

take place to manage events which take place as part of the

programme.

LIMF, 20-23 July – Culture Liverpool outlined the event and

JAG’s and event documents that had been circulated. No

issues or matters outstanding.

Culture Liverpool raised and notified of the forthcoming
AMcN
Clipper event scheduled for 14/08/17,more detail and JAG to

follow, ongoing.

Cruise Ship arrival of Disney Cruise 14 July which is likely to

be busy.

Andy McNicholl notified the group that he had spoken to

Fusion 2/3 September there has been a delay in releasing

event documentation due to revision in the security plan since
ALL
Manchester Terrorist Attack, Andy anticipates docs should be

circulated by Friday 30 June. AMM requests 2 more JAGS for

the dairy booked in advance to avoid diary clash.

Streetscene

KB raised the proposed Liverpool Loves Event for 05/08/17

and a discussion took place with regard to lateness of

documentation

AMM agreed to email the with the following matters
AMM
outstanding;-

115 agreement, land use, JAG, Event Management Plan,

Alcohol Plan and Liverpool One programme Details.

2

Liverpool Loves to be discussed further at the next SAG.

Streetscene – Parks

Neil Bascombe highlighted the following events, Race for life,

4k, Arab Festival, no issues raised.

Kidfest a discussion took place with regard to the clash with

latest published football fixtures Neil Bascombe to discuss with
NB
Orb (the organisers)

Walton Festival 15/16 July 2 joint agencies took place, and

event documentation circulated. No issues outstanding except

for the TM arrangements for Blackthorne Drive and informing

residents. AMM will contact organiser to speak to Highways.
AMM
AMM enquired about the annual Out of The Blue, Neil

Bascombe confirmed that the event will take place in venues

only this year.

Licensing and Regulatory Services

AMM discussed recent changes to stage line up at Pride

Event 29/30/July and a general discussion took place, Eberle

Street Pride 29 July was also discussed, Sue McPherson
AMM
requested a copy of the Eberle Street Document.

Hope and Glory 5/6 August was discussed all were satisfied

with the event documentation and await the forthcoming JAG

to be discussed further at next meeting.

AMM informed the group about the forthcoming summer Fair at

Bishop Martin July and August school to commerate the

meeting of Lennon and McCartney no issues raised from the

group.

Highways and Transportation

Brazilica 15 July was discussed only matter outstanding was

the transportation of dancers from the finale point (Williamson
IC
Square) to Pier Head a discussion with Merseytravel took

place, Ian Cuthbert will discuss with Event organiser.

HSBC September ride was raised, further JAGS required.

Hope Street Graduations May – a discussion took place as to

problems which arise outside the Philharmonic Hall annually

which requires the road to be closed by the Police officer on

site, no pre-planning is given to this and is done as an

emergency,

Highways confirmed that there will be an overnight closure of
AMM
Hope Street to assist with the erection of a Gantry. AMM

3

agreed to visit the Philharmonic to discuss management

outside of their venue.

Scouse Run 5k route has now changed, last year there was a

problem with cleansing the event is not proposed until October

therefore this will roll over until August Sag.

Highways also confirmed that a recent approach from

Liverpool Lighthouse which resulted in extensive road closures

has now been reduced to a possible local walk.

Ian Cuthbert informed the group about a forthcoming Cabinet
IC
Report concerning Street Parties, he agree to brief the group

about the issue once formalised.

TENS

No issues.

Demonstrations and Marches
MERPOL
Demonstrations a discussion took place with regard to the

forthcoming Famine March 8 July for 100 people. A further

discussion took place on the placing of demonstrations on the

Major Events Planner, the group agreed that demonstrations

can come in to late, and are to the amount that come in (big

and Small) would be too burdensome to place on the planner,

Merseyside Police agreed that the annual 12 July Orange

Order March would be inputted by them as they are first point

of contact.

AOB

AMM highlighted Slavery Remberance Day which will have a

jag

Merseytravel confirmed that Lime Street will close for 3

weeks end of September and will clash with the LFC V
Manchester United Games.

Forthcoming Major Events Planners

All other events had Been discussed, Steve Clare will chase up
SC
Football Clubs for their input of recent published fixtures.
The Golf dates on the Major Events Planner does not include
the practise dates which begin on the 16th July.

6.
Date, Time & Venue of Next Meeting

19 July 2017 10.00 am BIDS Boardroom
Al

4

Licensable Safety Advisory Group and Non-Licensable Safety Advisory Group
Meeting
Wednesday, 19th July 2017 10.00 am
Bids Boardroom Lord Street, Liverpool

Present (LCC unless stated):

Graham Cameron (GC)
Licensing and Regulatory Services (LARS)
Steve Clare (SC)
Licensing and Regulatory Services (LARS)
Ian Theodore (IT)
Public Protection Business Support
Julia Bryan (JB)
National Museums Liverpool
Marc Roddy (MR)
LCC Sports Events
Ian Cuthbert (IC)
Highways
Neil Bascombe (NB)
Street Scene - Parks
Zoe Rubert (ZR)
LCC St Georges Hall
Sharon Fellowes (SF)
LCC St Georges Hall
Susan McPherson (SMP)
Merseyside Fire & Rescue (MFRS)
Andy McNicholl (AMcN)
LCC Culture
Cheryl Wright (CW)
Matrix Events Merseyside Police
Steve Cook (SC)
Merseytravel
Jamie Riley (JR)
Environmental & Emergency Resilience Unit (EERU)

Apologies:

Kevin Johnson (KJ)
Licensing and Regulatory Services (LARS)
Ann Marie Moran (AMM)
Licensing and Regulatory Services (LARS)
Kenny Brew (KB)
Street Scene – Parks

1.  Introduction and Apologies
Action
Due
Date

Chair welcome, introductions and apologies.

2.  Minutes of Last Licensable SAG & Non-Licensable SAG

Meeting

Members agreed minutes last meeting were true and accurate.

KJ Apologised for the lateness they were received.
3.  Culture Liverpool

LIMF, 20-23 July  – Only minor changes to event but overall

comfortable with the plan. Weather may be a factor but plans in

place that can be scaled up or down.

No trains on Sunday 23 July. Bus Shuttle Service in place.

Clipper event 14 August – No issues event doc to be circulated
AMcN
in next few weeks.

BIDS – No Issues

Liverpool One – No Issues

1

Streetscene – No Issues

Streetscene – Parks

Neil Bascombe highlighted the fact that there have been 180+

requests for events so far this year and that this was spiralling

Isle of Gladstone – Events in this area of the park are on

private land and no involvement from SAG. Radio City event to

take place in near future from 7.00 to 13.30.

Pride – No Issues

Hope and Glory – No Issues

Kidfest a discussion took place with regard to the clash with

latest published football fixtures Neil Bascombe to discuss with

Orb (the organisers)

Sport and Recreation

HSBC Lets Ride (formerly Sky Ride) 24 September –

Waterfront Event. Docs to be submitted before 16 August.

Marc Roddy thanked all present for the increased input and

assistance at the Rock and Roll Marathon (27 and 28 May). The

event went ahead with an uplift in security following events at

Manchester Arena on 22 May.

Licensing and Regulatory Services

Everton FC Fixture 27 July (Opponents not known) – All

TRO’s are in place.

Different Trains 1947 Edge Hill Station 27 September 18.00

to 23.00 – Event put on by Metal Culture and footprint is same

as last year. No Issues, consultations ongoing.

Pride - JAG No Issues

Fusion – JAG No Issues

Food and Drink – JAG No Issues

Highways and Transportation

There has been an approach from Ian Maine for a

rememberance parade (Approx 50 people) in memory of his son

who died at the Battle of the Somme. Maybe an issue with

layout of the march from Museums / Plateau. Alternative route

has been requested.

Scouse Run 5k - Ongoing.

Lord Street Market 10 – 13 August– Docs have been sent out.

There will be a Bar facility outside BHS.

2

TENS

Pride

G Bar - No Issues

Jupiters - Bar No issues.

LIMF

Craft Tap Room – No Issues

Kellys Dispensary – No Issues

Demonstrations and Marches

None

AOB

Slavery Rememberance Day 28 August – Julia Bryan
JB
(JB)Culture to lead. Possible impact on Street Traders.

Jamie Riley (EERU) suggested that we may need to review
JR
SAG/JAG procedures in light of recent terrorist events. We may

need to take time out to look at what we do and why we do it. JR

has suggested a half day “classroom” which he will put together.

Kevin Johnson is fully supportive of this objective. JR to look at

“quieter” period, possibly November

6.
Date, Time & Venue of Next Meeting

16 August 2017 10.00 am BIDS Boardroom
All

3

Document Outline