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Request for the minutes / notes of the meeting held between Shropshire Council and contractors in relation to remedial works at The Brambles housing development, Whitchurch.

Mr Barlow made this Freedom of Information request to Shropshire Council

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Dear Shropshire Council,

Under the Freedom of Information Act 2000, I would like to request the following information in respect of the meeting held between Shropshire Council (Peter Nutting), WSP, Kier et al. at 2pm on 15th October 2020. The meeting was in relation to the completion of remedial works at 'The Brambles' housing development in Whitchurch, Shropshire - :

· Any emails and correspondence in relation to the meeting;
· Who attended the meeting;
· Any notes or minutes of the meeting; and
· Who retains the minutes and for how long.

I understand that the current COVID-19 pandemic has stretched resources, so please let me know if there are any delays to your completion of my request within the 20 day time limit.

Finally, please confirm by return that you have received this request.

Yours faithfully,

Mr Barlow

Shropshire Council

Dear Mr Barlow,
 
Your request for information regarding the following has been
received: Record of meeting between Shropshire Council and highways
contractors re The Brambles.
 
Many Thanks,
Information Governance Team
Shropshire Council
Shirehall
Abbey Foregate
SHREWSBURY
SY2 6ND
 
Tel:                  01743 252179 or 252774
Email:             [Shropshire Council request email]
[1]For information about Coronavirus click here/image below
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References

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1. https://www.gov.uk/coronavirus
2. https://www.gov.uk/coronavirus

Dear Shropshire Council,

I write to you in relation to my FOI request submitted on 10th March 2021. By law your authority should have responded to my request by 9th April 2021, however, I have still not received any information in relation to my request apart from a notification that you have received the request.

Can I please have an update on this FOI request and when I am likely to receive the requested information?

Yours faithfully,

Mr Barlow

Information.Request, Shropshire Council

Dear Mr Barlow

Thank you for your email. We are sorry that you have not received a response to your request. A reminder has been sent to the team considering it.

Yours sincerely

Information Governance Team
Shropshire Council
Shirehall
Abbey Foregate
SHREWSBURY
SY2 6ND

Telephone: 01743 252179
Email: [Shropshire Council request email]

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Dear Shropshire Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Shropshire Council's handling of my FOI request 'Request for the minutes / notes of the meeting held between Shropshire Council and contractors in relation to remedial works at The Brambles housing development, Whitchurch.'.

By law I should have received a response by 9th April 2021, however, I have still not received any information regarding my polite request. I have been informed that this request has been passed on to the team responsible for it but still no information has been provided.

May I please request an internal review as to why this information has not been provided and when I am likely to receive it?

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/r...

Yours faithfully,

Mr Barlow

Information.Request, Shropshire Council

Dear Mr Barlow

Thank you for your email. We are sorry for the delay in responding. We will carry out an Internal Review of your request.

Yours sincerely

Information Governance Team
Shropshire Council
Shirehall
Abbey Foregate
SHREWSBURY
SY2 6ND

Telephone: 01743 252179
Email: [Shropshire Council request email]

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Tom Mullen, Shropshire Council

Dear Mr Barlow,

Thankyou for your email and I can confirm your request for an internal review. I apologise for the delay in you receiving the response, we are working on this as a priority and will get the response sent to you as soon as possible this week.

Kind Regards

Tom

Information Governance Team
Shropshire Council
Shirehall
Abbey Foregate
SHREWSBURY
SY2 6ND

Telephone: 01743 252179/2774
Email: [Shropshire Council request email]

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Dear Tom Mullen,

Thank you for your reply in informing me that you are now conducting a internal review in to this matter.

I assumed it would be a very simple matter of accessing the minutes to the meeting in question which are normally recorded and kept in a digital format post the meeting.

Your council is now way overdue the deadline for providing this information, therefore, could you please provide me with an estimated date of when I am likely to receive the requested information?

Yours sincerely,

Mr Barlow

Tom Mullen, Shropshire Council

1 Attachment

Dear Mr Barlow,

Your request for information was as below, please find below our responses to each question and the minutes in question attached to this email.

Under the Freedom of Information Act 2000, I would like to request the following information in respect of the meeting held between Shropshire Council (Peter Nutting), WSP, Kier et al. at 2pm on 15th October 2020. The meeting was in relation to the completion of remedial works at 'The Brambles' housing development in Whitchurch, Shropshire - :

Q1. Any emails and correspondence in relation to the meeting;

Answer: No other correspondence relating to the meeting is held.

Q2. Who attended the meeting;

Answer: The meeting was attended by representatives of Kier, WSP and Evans Construction.

Q3. Any notes or minutes of the meeting;

Answer: Please see attached a copy of the meeting notes

Q4. Who retains the minutes and for how long

Answer: All those attending or those sending apologies for not attending the meeting will have a copy and retain it for as long as they require these to ensure any actions are followed up.

I apologise for the delay in you receiving this information.

Please note that some information, particularly the names of any third parties is considered to be exempt from disclosure under Section 40(2) of the Freedom of Information Act - Personal information of a third party.

In accordance with the Freedom of Information Act 2000 this letter is a part refusal notice to your request. If you are dissatisfied with the way your request has been handled, you may ask for an internal review. Please contact The Information Governance Team, Legal and Democratic Services, Shropshire Council, Shirehall, Shrewsbury, SY2 6ND or email on [Shropshire Council request email] if you wish to request a review.

If you are not content with the outcome of the internal review, you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. You can find more details at www.ico.org.uk or by telephone on 0303 123 1113.

Kind Regards

Tom

Information Governance Team
Shropshire Council
Shirehall
Abbey Foregate
SHREWSBURY
SY2 6ND

Telephone: 01743 252179/2774
Email: [Shropshire Council request email]

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We don't know whether the most recent response to this request contains information or not – if you are Mr Barlow please sign in and let everyone know.