Request for information on provision of services

The request was partially successful.

Dear Tendring District Council,
I’d like to request some information in regards to the following services.
Listed Services:
a) Laundry equipment supply, maintenance and install.
b) Fire equipment supply, maintenance and install and provision of Fire Risk Assessments / consultancy.
c) HVAC equipment supply, maintenance and install.
d) Catering equipment, maintenance and install.

1)Please confirm your annual spend for the listed services showing a breakdown of contract value and any additional ad-hoc spend for the previous 3 years.

2) Please confirm where services have been won through a tender or bid process or awarded via framework.
i) Please confirm the incumbent supplier and expected retender date.
ii) Please confirm the portal or tender forum you advertise/promote such works through.

3) Please confirm the name and contact details of the person responsible for procurement of the above services.

Yours faithfully,

A.G Emmanuel

Corporate Information Manager, Tendring District Council

Thank you for your request for information. I can confirm that your enquiry is receiving attention.

In accordance with the provisions of the Freedom of Information Act 2000 you should receive a comprehensive reply to your request within 20 working days from receipt of your enquiry.

During the pandemic please be aware that our limited resources may have been diverted away from compliance or information governance work in order to deal with emerging high priority activities. Therefore we thank you for your understanding and assure you that we will continue to respond to information requests as quickly as we are able. The Information Commissioners Office (ICO) has published further information about this on their website https://ico.org.uk/media/2617613/ico-reg...

The Council’s current activities and up to date changes to our service delivery can be found on our website at https://www.tendringdc.gov.uk/coronavirus

In certain circumstances, a fee may be payable for determining, locating, retrieving and extracting information and/or the cost for disbursements such as photocopying and postage. If this applies, a Fees Notice will be issued to you with details of any costs involved in advance and you will be required to pay this before I can proceed to deal with your request.

Further information about your rights is also available from the Information Commissioner at: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow SK9 5AF Telephone: 0303 123 1113, www.ico.gov.uk.

Kind regards,

Charlene Haynes
On behalf of Corporate Information Manager
Corporate Services
Tendring District Council

Phone: 01255 686063
E-mail: [Tendring District Council request email]
www.tendringdc.gov.uk
Tendring District Council, Town Hall, Station Road, Clacton-on-Sea, Essex CO15 1SE

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Corporate Information Manager, Tendring District Council

Dear A.G Emmanuel,

Thank you for your request for information regarding provision of services which was received on 13/01/22. Please accept our apologies for the delay in providing this response to you. Please find below the answers to your enquiry.

a) Laundry equipment supply, maintenance and install. N/A

b) Fire equipment supply, maintenance and install and provision of Fire Risk Assessments / consultancy. E & J Fire

c) HVAC equipment supply, maintenance and install. Blue Flame – Heating, Quality Air Conditioning – air conditioning.

d) Catering equipment, maintenance and install. N/A

1)Please confirm your annual spend for the listed services showing a breakdown of contract value and any additional ad-hoc spend for the previous 3 years.
Air Conditioning
2019
Total : £2,766.80
2020
Total : £2,934.00
2021
Total : £ 5,571.00

Heating
2019
Total : £ 11,413.93
2020
Total : £ 4,519.88
2021
Total : £ 4,587.98

2) Please confirm where services have been won through a tender or bid process or awarded via framework.

i) Please confirm the incumbent supplier and expected retender date.
Air Conditioning contract expires April 2024
Heating contract expires May 2022

ii) Please confirm the portal or tender forum you advertise/promote such works through.
Recorded information held shows that the Council's Facilities Management team do not advertise, they instead contact local companies to see if they are interested in quoting for works, this is then done through a closed email box.

3) Please confirm the name and contact details of the person responsible for procurement of the above services. Toni Wright – 01255 686320.

I hope this information is of assistance to you.

Right to Internal Review:
If you are dissatisfied with your FOI response or with the way your request has been handled under the Freedom of Information Act, you have the right to ask for your request to be independently reviewed. You should set out your representations in writing explaining why you are dissatisfied with this response or the way your request has been handled and send to [email address]. Alternatively, you can post a request for an internal review to Mrs L Trembath, Corporate Services, Town Hall, Station Road, Clacton-on-Sea, Essex CO15 1SE. The review will be conducted in accordance with the Council’s internal review procedure. Further details of this procedure can be obtained from all Council offices or from our website (www.tendringdc.gov.uk). You will be notified of the outcome of the review as soon as possible and in any event within 20 working days from receipt of your representations.

Appeal:
If you should still remain dissatisfied following the outcome of the review, you may apply to the Information Commissioner for a decision by writing to:

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow SK9 5AF
Telephone: 0303 123 1113, www.ico.gov.uk.

The Council’s current activities and up to date changes to our service delivery can be found on our website at https://www.tendringdc.gov.uk/coronavirus

During the pandemic please be advised that our limited resources may have been diverted away from compliance or information governance work in order to deal with emerging high priority activities. Therefore we thank you for your understanding and assure you that we will continue to respond to information requests as quickly as we are able. The Information Commissioners Office (ICO) has also published information on their website www.ico.org.uk.

Further information about your rights is also available from the Information Commissioner at: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow SK9 5AF Telephone: 0303 123 1113, www.ico.gov.uk .

Kind regards,

Charlene Haynes
On behalf of Corporate Information Manager
Corporate Services
Tendring District Council

Phone: 01255 686063
E-mail: [Tendring District Council request email]
www.tendringdc.gov.uk
Tendring District Council, Town Hall, Station Road, Clacton-on-Sea, Essex CO15 1SE

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