Request for information on provision of services

A.G Emmanuel made this Freedom of Information request to South Yorkshire Police

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Dear South Yorkshire Police,

I’d like to request some information in regards to the following services.

Listed Services:
a) Laundry equipment supply, maintenance and install.
b) Catering equipment supply, maintenance and install.
c) Fire equipment supply, maintenance and install and provision of Fire Risk Assessments / consultancy.
d) HVAC equipment supply, maintenance and install.
e) Cleaning supplies in regards to laundry detergents, laundry disinfectants, room disinfection solutions

Request for information on the following:
1)Please confirm your annual spend for the listed services showing a breakdown of contract value and any additional ad-hoc spend for the previous 3 years.
i) Please highlight any credits received or cost deductions made due to poor service for the duration of the contract.

2) Please confirm where services have been won through a tender or bid process or awarded via framework.
i) Please confirm all suppliers who competed and their scoring following evaluation.
ii) Please provide a copy of the winning submission and contract in place.
iii) Please confirm the expected retender date.
iv) Please confirm the portal or tender forum you advertise/promote such works through.

3) Please confirm the SLA Levels in place for the listed services.
i) Please confirm the SLA Levels reached by current suppliers for the listed services.

4) Please provide your most recent asset list for the above services.

5) Please confirm the name and contact details of the person responsible for procurement of the above services.

Yours faithfully,

A.G Emmanuel

FOI, South Yorkshire Police

3 Attachments

Dear A.G Emmanuel

 

Re your request (reference number above):

 

I’d like to request some information in regards to the following services.

 

Listed Services:

 

a) Laundry equipment supply, maintenance and install.

 

b) Catering equipment supply, maintenance and install.

 

c) Fire equipment supply, maintenance and install and provision of Fire
Risk Assessments / consultancy.

 

d) HVAC equipment supply, maintenance and install.

 

e) Cleaning supplies in regards to laundry detergents, laundry
disinfectants, room disinfection solutions

 

Request for information on the following:

 

1)Please confirm your annual spend for the listed services showing a
breakdown of contract value and any additional ad-hoc spend for the
previous 3 years.

 

i) Please highlight any credits received or cost deductions made due to
poor service for the duration of the contract.

 

2) Please confirm where services have been won through a tender or bid
process or awarded via framework.

 

i) Please confirm all suppliers who competed and their scoring following
evaluation.

 

ii) Please provide a copy of the winning submission and contract in place.

 

iii) Please confirm the expected retender date.

 

iv) Please confirm the portal or tender forum you advertise/promote such
works through.

 

3) Please confirm the SLA Levels in place for the listed services.

 

i) Please confirm the SLA Levels reached by current suppliers for the
listed services.

 

4) Please provide your most recent asset list for the above services.

 

5) Please confirm the name and contact details of the person responsible
for procurement of the above services.

 

 

Please could you clarify the following point(s): -

 

The following detail may assist in answering some of your questions.  If
you can check the details and links and refine your request accordingly.

 

I have attached 2  previous FOI requests which may assist answering some
of your request.

 

Also the Bluelight Procurement Database (BLPD) is an online information
hub aimed at improving visibility and access to contract and procurement
information for buyers within the Emergency Services in the United
Kingdom, and may assist you in your research.  Please see the below links
which may be useful:

 

[1]https://www.blpd.gov.uk

 

[2]https://www.blpd.gov.uk/foi/foi.aspx#&am...

[3]https://www.blpd.gov.uk/foi/foi.aspx#&am...

[4]https://www.blpd.gov.uk/foi/foicontractv...

 

Selling to SYP:

 

[5]https://www.southyorkshire.police.uk/con...

 

 

Please forward your clarification to South Yorkshire Police as this
request will be ‘stopped’ on our database until this has been received.

 

Once we have received clarification, your request be considered and you
will receive a response within the statutory timescale of 20 working days
as defined by the Act, subject to the information not being exempt or
containing a reference to a third party. In some circumstances South
Yorkshire Police may be unable to achieve this deadline. If this is likely
you will be informed and given a revised time-scale at the earliest
opportunity.

 

There may be a fee payable for the retrieval, collation and provision of
the information you request. If this is the case you will be informed and
the 20 working day timescale will be suspended until we receive payment
from you. If you choose not to make a payment then your request will
remain unanswered.

 

Some requests may also require either full or partial transference to
another public authority in order to answer your query in the fullest
possible way. Again, you will be informed if this is the case.

 

Yours sincerely

 

Louise Holmes

Information Compliance Clerk

 

South Yorkshire Police

Information Compliance Unit

Performance and Governance

Unit 20

Churchill Way

Sheffield

S35 2PY

 

Website address – [6]southyorks.police.uk

 

[7]http://nextgen.app.yhrn.police/sites/SYP...

 

Email - [8][email address]

 

 

 

SYP Alerts offers information about local policing issues by text, email
or voice message. Sign-up now at www.sypalerts.co.uk #SignMeUp

References

Visible links
1. https://www.blpd.gov.uk/
2. https://www.blpd.gov.uk/foi/foi.aspx#&am...
3. https://www.blpd.gov.uk/foi/foi.aspx#&am...
4. https://www.blpd.gov.uk/foi/foicontractv...
5. https://www.southyorkshire.police.uk/con...
6. http://www.southyorkshire.police.uk/
8. mailto:[email address]

Dear FOI,
Thank you for your reply. Please see below a shortened and clarified FOI request:

I’d like to request some information in regards to the following services.
Listed Services:
a) Laundry equipment supply, maintenance and install.
b) Catering equipment supply, maintenance and install.
c) Fire equipment supply, maintenance and install and provision of Fire Risk Assessments / consultancy.
d) HVAC equipment supply, maintenance and install.
e) Cleaning supplies in regards to laundry detergents, laundry disinfectants, room disinfection solutions
Request for information on the following:

1)Please confirm your annual spend for the listed services showing a breakdown of contract value and any additional ad-hoc spend for the previous 3 years.

2) Please confirm where services have been won through a tender or bid process or awarded via framework.
i) Please confirm the expected retender date.
ii) Please confirm the portal or tender forum you advertise/promote such works through.

3) Please confirm the name and contact details of the person responsible for procurement of the above services.

Yours sincerely,

A.G Emmanuel

FOI, South Yorkshire Police

2 Attachments

Dear AG Emmanuel

 

Please find attached our response to your Freedom of Information request.

 

Regards

 

Louise Holmes

Information Compliance Clerk

 

South Yorkshire Police

Information Compliance Unit

Performance and Governance

Unit 20

Churchill Way

Sheffield

S35 2PY

 

Website address – [1]southyorks.police.uk

 

[2]http://nextgen.app.yhrn.police/sites/SYP...

 

Email - [3][email address]

 

 

 

SYP Alerts offers information about local policing issues by text, email
or voice message. Sign-up now at www.sypalerts.co.uk #SignMeUp

References

Visible links
1. http://www.southyorkshire.police.uk/
3. mailto:[email address]