Request for information on provision of services

A.G Emmanuel made this Freedom of Information request to West Midlands Police

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The request was partially successful.

Dear West Midlands Police,
I’d like to request some information in regards to the following services.

Listed Services:
a) Laundry equipment supply, maintenance and install.
b) Catering equipment supply, maintenance and install.
c) Fire equipment supply, maintenance and install and provision of Fire Risk Assessments / consultancy.
d) HVAC equipment supply, maintenance and install.
e) Cleaning supplies in regards to laundry detergents, laundry disinfectants, room disinfection solutions

Request for information on the following:
1)Please confirm your annual spend for the listed services showing a breakdown of contract value and any additional ad-hoc spend for the previous 3 years.
i) Please highlight any credits received or cost deductions made due to poor service for the duration of the contract.

2) Please confirm where services have been won through a tender or bid process or awarded via framework.
i) Please confirm all suppliers who competed and their scoring following evaluation.
ii) Please provide a copy of the winning submission and contract in place.
iii) Please confirm the expected retender date.
iv) Please confirm the portal or tender forum you advertise/promote such works through.

3) Please confirm the SLA Levels in place for the listed services.
i) Please confirm the SLA Levels reached by current suppliers for the listed services.

4) Please provide your most recent asset list for the above services.

5) Please confirm the name and contact details of the person responsible for procurement of the above services.

Yours faithfully,

A.G Emmanuel

Freedom of Information,

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Valid FOI requests will be considered in accordance with the Freedom of
Information Act 2000 and you will receive a response, subject to the
information not being exempt or containing a reference to a third party
Although every effort will be made to ensure a response is provided within
the statutory timescale of 20 working days, due to current circumstances
delays may be unavoidable.  We apologise for any inconvenience and will
endeavour to process your request as quickly as is practicable.

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Freedom of Information,

5 Attachments

Dear A G Emmanuel

 

 

FOI Request Reference: 1243A/20

 

Thank you for your request for information, received 18/12/2020.

 

REQUEST

 

I’d like to request some information in regards to the following services.

 

Listed Services:

 

a) Laundry equipment supply, maintenance and install.

 

b) Catering equipment supply, maintenance and install.

 

c) Fire equipment supply, maintenance and install and provision of Fire
Risk Assessments / consultancy.

 

d) HVAC equipment supply, maintenance and install.

 

e) Cleaning supplies in regards to laundry detergents, laundry
disinfectants, room disinfection solutions

 

Request for information on the following:

 

1)Please confirm your annual spend for the listed services showing a
breakdown of contract value and any additional ad-hoc spend for the
previous 3 years.

 

i) Please highlight any credits received or cost deductions made due to
poor service for the duration of the contract.

 

2) Please confirm where services have been won through a tender or bid
process or awarded via framework.

 

i) Please confirm all suppliers who competed and their scoring following
evaluation.

 

ii) Please provide a copy of the winning submission and contract in place.

 

iii) Please confirm the expected retender date.

 

iv) Please confirm the portal or tender forum you advertise/promote such
works through.

 

3) Please confirm the SLA Levels in place for the listed services.

 

i) Please confirm the SLA Levels reached by current suppliers for the
listed services.

 

4) Please provide your most recent asset list for the above services.

 

5) Please confirm the name and contact details of the person responsible
for procurement of the above services.

RESPONSE

 

Our data are not organised in such a way as to allow us to provide this
information within the appropriate (cost) limit within the Freedom of
Information (FOI) Act (see ‘Reason for Decision’ below).

 

Although excess cost removes the force’s obligations under the Freedom of
Information Act, as a gesture of goodwill I have supplied information,
relative to your request, retrieved before it was realised that the fees
limit would be exceeded (see attached). I trust this is helpful, but it
does not affect our legal right to rely on the fees regulations for the
remainder of the request.

 

REASON FOR DECISION

 

Please note that researching each individual case would exceed the
appropriate limit (FOIA, s.12).  In order to collate the information for
full asset lists for various contracts would take longer than the FOI time
limit, some are not held electronically, some are not held at all and
would have to be manually reviewed and others are not held by WMP, but are
held by WMP independent contractors on our behalf.

 

The cost of compliance with the whole of your request is above the amount
to which we are legally required to respond, i.e. the cost of locating and
retrieving the information would exceed the appropriate costs limit under
section 12(1) of the FOI Act 2000. For West Midlands Police, the
appropriate limit is set at £450, as prescribed by the Freedom of
Information and Data Protection (Appropriate Limit and Fees) Regulations
2004, S.I. 3244.

 

Further information on section 12 of FOI is available here:

 

https://www.app.college.police.uk/app-co...

 

ADDITIONAL INFORMATION

 

For further information and data on West Midlands Police see our
publication scheme and disclosure log

 

[1]http://foi.west-midlands.police.uk/

 

RIGHT OF APPEAL

 

Your attention is drawn to your right to request a re-examination of your
case under West Midlands Police review procedure, which can be found at:

 

[2]http://foi.west-midlands.police.uk/revie...

 

Please note that such an appeal must be received within 40 working days of
the date of this correspondence. Any such request received after this time
will only be considered at the discretion of the FOI Unit.

 

If you require any further information, then please do not hesitate to
contact me.

 

Yours sincerely,

 

 

Andrea Mobberley

Freedom of Information

Corporate Communications | West Midlands Police
 

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This email is intended for the addressee only and may contain privileged
or confidential information. If received in error, please notify the
originator immediately. Any unauthorised use, disclosure, copying or
alteration of this email is strictly forbidden. Views or opinions
expressed in this email do not necessarily represent those of West
Midlands Police. All West Midlands Police email activity is monitored for
virus, racist, obscene, or otherwise inappropriate activity. No
responsibility is accepted by West Midlands Police for any loss or damage
arising in any way from the receipt or use of this email.

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