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Request for information on Highway Works and Service Contract

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Dear FOI Team,

I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the contract below.

Highway Works and Service Contract:
https://www.contractsfinder.service.gov....

The details we require are:
• What are the contractual performance KPI's for this contract?
• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
• Start date & duration of framework/contract?
• Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised?
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours sincerely

J McCann

foi, Merton Borough Council

Thank you for your email message. We aim to respond to all requests under
the Freedom of Information Act 2000 and Environmental Information
Regulations 2004 within 20 working days. More information about the way we
deal with information requests is on our web site at
[1]www.merton.gov.uk/foi
 
Information Governance Team
London Borough of Merton.
020 8545 4634
 
 
 

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References

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1. http://www.merton.gov.uk/foi

Gary Marshall, Merton Borough Council

4 Attachments

Dear Sir / Madam,

 

Freedom of Information Act 2000 / Environmental Information Regulations
2004 Information request

Firstly, please accept my apologises for the lack of response regarding
your Freedom of Information Request (F16591), however we have now
considered your information request as set out below. 

 

You asked:

 

Highway Works and Service Contract, the details we require are:

 

• What are the contractual performance KPI's for this contract?

• Suppliers who applied for inclusion on each framework/contract and were
successful & not successful at the PQQ & ITT stages

• Actual spend on this contract/framework (and any sub lots), from the
start of the contract to the current date

• Start date & duration of framework/contract?

• Could you please provide a copy of the service/product specification
given to all bidders for when this contract was last advertised?

• Is there an extension clause in the framework(s)/contract(s) and, if so,
the duration of the extension?

• Has a decision been made yet on whether the framework(s)/contract(s) are
being either extended or renewed?

• Who is the senior officer (outside of procurement) responsible for this
contract?

 

Our Response:

 

• Please see attached the KPI’s for this contract
• Successful suppliers who applied at PQQ stage, who were invited to
tender stage (ITT).

Kenson Contractors Limited

Marlborough Highways Limited

F M Conway Limited

Unsuccessful suppliers who applied at PQQ stage

Associated Asphalt Contracting Limited

• Actual Spend on contract for first 3 years

Year 1 (Nov ‘19 to Oct ’20) = £3,681,224.76

Year 2 (Nov ‘20 to Oct ‘21) = £5,894,281.25

Year 3 (Nov ‘21 to Oct ‘22) = £5,531,499.77

• Start date of the contract was the 1st November 2019. The potential
length of this contract is 10 years (7 years with a 3 year extension).
• Please see attached documents (service information and specification)
that was in the public domain when this contract was advertised.
• There is an extension clause as part of this contract, the extension
would be up to a maximum of 3 years.
• No, consideration for the extension as of yet. It is anticipated that
the a decision on the potential of extending this contract will be
considered around March/April 2026.
• The senior officer responsible for the Highway Works and Service
Contract is the service manager of the contract, Paul McGarry.

If you have any queries or concerns about this please contact me.

 

If you are dissatisfied with the handling of your request or wish to
appeal against the decision to exempt any part of your request, you should
request an Internal Review at [1][Merton Borough Council request email] or write in to Freedom
of Information team, Merton Council, Civic Centre, Morden, SM4 5DX.

 

If you escalate to the Information Commissioners Office (ICO) without
following the council’s internal review process, the ICO will refer you
back to the council to enable the correct process to be followed.

 

You can also appeal to the Information Commissioner at:
[2]https://ico.org.uk/make-a-complaint/offi...

 

There is no charge for making an appeal.

 

Yours sincerely

 

 

Dear FOI Team,

 

I would be most grateful if you would provide me, under the Freedom of
Information Act, details in respect to the contract below.

 

Highway Works and Service Contract:

[3]https://urldefense.proofpoint.com/v2/url...

 

The details we require are:

• What are the contractual performance KPI's for this contract?

• Suppliers who applied for inclusion on each framework/contract and were
successful & not successful at the PQQ & ITT stages • Actual spend on this
contract/framework (and any sub lots), from the start of the contract to
the current date • Start date & duration of framework/contract?

• Could you please provide a copy of the service/product specification
given to all bidders for when this contract was last advertised?

• Is there an extension clause in the framework(s)/contract(s) and, if so,
the duration of the extension?

• Has a decision been made yet on whether the framework(s)/contract(s) are
being either extended or renewed?

• Who is the senior officer (outside of procurement) responsible for this
contract?

 

Thank you for your help.

 

Yours sincerely

 

J McCann

 

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References

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1. mailto:[Merton Borough Council request email]
2. https://ico.org.uk/make-a-complaint/offi...
3. https://urldefense.proofpoint.com/v2/url...
4. mailto:[FOI #833405 email]
5. mailto:[Merton Borough Council request email]
6. https://urldefense.proofpoint.com/v2/url...
7. https://urldefense.proofpoint.com/v2/url...
8. https://urldefense.proofpoint.com/v2/url...

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