Dear J McCann

Re: Freedom of Information Request / Environmental Information Regulations ref 1780742

Thank you for your email. Your request will be dealt with in line with the Freedom of Information Act and its regulations. In accordance with the Act, the Council aims to respond to all requests within 20 working days, in this instance by 02/03/2022.

If we require further information, clarification or a fee in order to fulfil your request we will contact you again. Please quote the reference number above in all future correspondence concerning this request.

Yours sincerely

IG Business Support Assistant
Cambridgeshire County Council
Eastfield House
Latham Road
Huntingdon
Cambridgeshire
PE29 6YG

show quoted sections

Dear J McCann

 

Freedom of Information Act request response – Ref FOI 1780742

 

Cambridgeshire County Council has now considered your request under the
Freedom of Information Act. We can confirm that we do hold the information
requested by you. Please find our response as set out below.

 

 

Your request:

 

I would be most grateful if you would provide me, under the Freedom of
Information Act, details in respect to the contract below.

 

Cambridgeshire County Council Highway Services Contract 2017:

 

[1]https://www.sell2wales.gov.wales/search/...

 

The details we require are:

 

• What are the contractual performance KPI's for this contract?

 

• Suppliers who applied for inclusion on each framework/contract and were
successful & not successful at the PQQ & ITT stages

 

• Actual spend on this contract/framework (and any sub lots), from the
start of the contract to the current date

 

• Start date & duration of framework/contract?

 

• Could you please provide a copy of the service/product specification
given to all bidders for when this contract was last advertised?

 

• Is there an extension clause in the framework(s)/contract(s) and, if so,
the duration of the extension?

 

• Has a decision been made yet on whether the framework(s)/contract(s) are
being either extended or renewed?

 

• Who is the senior officer (outside of procurement) responsible for this
contract?

 

 

Our response:

 

• What are the contractual performance KPI's for this contract?

 

·       Percentage of in and out of hours’ emergency calls responded to
within the response time defined in the Highways Infrastructure Asset
Management Plan (HIAMP)

·       Percentage of Cat 1 orders completed within agreed timescales, as
defined in the Highways Infrastructure Asset Management Plan (HIAMP)

·       Percentage of schemes delivered to the agreed programme dates

·       Percentage of schemes delivered within +3%/- 10% of agreed target
costs

·       Lost Time Incident Frequency Rate (LTIFR) To measure the employee
time lost following an Incident per 100,000 hours worked.

·       Output achieved for budgeted spends based on year start target.

·       Cumulative actual annual costs within % of total target costs
agreed per year (annual programmes)

·       Stakeholder Survey – to be agreed during mobilisation

·       Percentage of Cat 2 orders completed within agreed timescales, as
defined in the Highways Infrastructure Asset Management Plan (HIAMP)

·       Percentage of cyclic maintenance activities delivered to the
agreed programme

·       Percentage of Precautionary Treatment runs completed within the
target detailed in the Winter Service Plan & Highways Infrastructure Asset
Management Plan (HIAMP)

·       Number of Defect Certificates as % of total number of Task Orders.

·       Percentage of non-compliance which would have resulted in an FPN
as a proportion of all Street Works Notices that commenced in the
reporting month

·       Accident Frequency Rate (AFR) To measure the number of reportable
accidents per 100,000 person hours worked. Reportable accidents are those
as defined in RIDDOR regulations prepared by the HSE.

·       Recycled Construction Waste, Percentage of arisings recycled into
usable construction material

·       Audit failures in Open Book Costing Mechanism (OBCM) - % value of
the audited value where audit discovers an error in any cost categories
(Plant; Labour; Materials; Sub Contractors; Overheads).

·       Percentage of final accounts for projects that are submitted
within 3 months of completion

·       Delivery with the agreed annual Cultural Improvement Plan (CIP)
targets

 

• Suppliers who applied for inclusion on each framework/contract and were
successful & not successful at the PQQ & ITT stages

 

Information related to the successful supplier is available via the
council’s Contacts Register (January 2022):

[2]Cambridgeshire County Council: Contract Register | Cambridgeshire
Insight Open Data

Download the spreadsheet and refer to row 1059 for this information.

 

The remainder of this question has been refused under the following
section of the Freedom of Information Act:

 

43(2) Information is exempt information if its disclosure under this Act
would, or would be likely to, prejudice the commercial interests of any
person (including the public authority holding it).

 

Section 43(2) exemption for commercial interests is engaged as disclosure
of the information would be likely to harm the interests of the relevant
parties by revealing commercially sensitive information to others.

 

This is a prejudice-based exemptions which means the authority is required
to consider the harm before deciding whether or not to disclose the
information.

 

Disclosing information relating to unsuccessful tender bidders would
prejudice the suppliers as this knowledge would benefit competitors,
potentially to the detriment of the suppliers.

 

This is a qualified exemption which means the authority is required to
consider the balance of public interest before deciding whether or not to
disclose the information.

 

Public interest considerations favouring disclosure

 

There is an inherent interest within the Freedom of Information Act that
public disclosure promotes better government through transparency and
accountability.

 

There is a strong public interest in ensuring the council secures the best
services for the council and that public money is spent appropriately.

 

Public interest considerations favouring withholding the information

 

Prejudicing the commercial interests of certain players in the market
would distort competition in that market, which in itself would not be in
the public interest.

 

Revealing commercially sensitive information such as unsuccessful tender
bidders may discourage suppliers from co-operating with the council in
future if they feel their information will become in the public domain.
This would hamper the council’s ability to provide value for money or
commission the best services for residents.

 

We have provided remaining details of the contract fulfilling the public
interest.

 

Overall, we feel that the balance of public interest lies in preserving
commercially sensitive information to enable the council to secure quality
services in the future.

 

 

• Actual spend on this contract/framework (and any sub lots), from the
start of the contract to the current date

 

Please refer to the following links:

 

[3]Cambridgeshire County Council: Contract Register | Cambridgeshire
Insight Open Data

Download the spreadsheet and refer to row 1059 for this information.

Please also refer to: [4]Cambridgeshire County Council Expenditure over
£500 | Cambridgeshire Insight Open Data.

 

• Start date & duration of framework/contract?

 

10 years plus 5, subject to performance from contract start date of
01/07/2017.

 

• Could you please provide a copy of the service/product specification
given to all bidders for when this contract was last advertised?

 

Please refer to the attached document.

 

• Is there an extension clause in the framework(s)/contract(s) and, if so,
the duration of the extension?

 

Yes, up to a maximum of 5 years (see above).

 

• Has a decision been made yet on whether the framework(s)/contract(s) are
being either extended or renewed?

 

No

 

• Who is the senior officer (outside of procurement) responsible for this
contract?

 

Sue Proctor

 

 

Complaints:

 

We hope this information is helpful but if you are unhappy with the
service you have received in relation to your request and wish to make a
complaint or request a review, you should write to Information Management,
at either [5][Cambridgeshire County Council request email] or by post at Cambridgeshire County
Council, Shire Hall, Cambridge CB3 0AP within 40 days of the date of this
e-mail.

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at: Information
Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9
5AF, or via their website: [6]https://ico.org.uk/.

 

Generally, the ICO will not undertake a review or make a decision on a
request until the internal review process has been completed.

 

 

Yours sincerely

 

Steve Thompson

Information Management Analyst

 

Information Governance Team

Cambridgeshire County Council

Shire Hall, Cambridge CB3 0AP

 

t: 01223 699137

 

The information in this email could be confidential and legally
privileged. It is intended solely for the addressee and they will decide
who to share this email with (if appropriate). If you receive this email
by mistake please notify the sender and delete it immediately. Opinions
expressed are those of the individual and do not necessarily represent the
opinion of Cambridgeshire County Council. All sent and received email from
Cambridgeshire County Council is automatically scanned for the presence of
computer viruses and security issues. Any personal data will be processed
in line with the Data Protection legislation, further details at
www.cambridgeshire.gov.uk/privacy Visit [7]www.cambridgeshire.gov.uk

References

Visible links
1. https://www.sell2wales.gov.wales/search/...
2. https://data.cambridgeshireinsight.org.u...
3. https://data.cambridgeshireinsight.org.u...
4. https://data.cambridgeshireinsight.org.u...
5. mailto:[Cambridgeshire County Council request email]
6. https://ico.org.uk/
7. http://www.cambridgeshire.gov.uk/