Request for information of printing/MPS/Service

The request was partially successful.

Dear Lancashire County Council,

Please can you assist me through the Freedom of Information in providing the following information please:

1. Please state the number of printing devices currently in use within the organization; including MFDs, single function printers, photocopiers and print room devices?
2. What percentage of your fleet is in colour vs mono?
3. In terms of usage, what is your monthly page volumes for both mono & colour?
4. Who are the main manufacturers for the MFDs/photocopiers/printers/Print production devices in use at the council?
5. Who are the main supplier(s) of printer consumables (Toner, spares, etc)?
6. Who is your preferred channel partner, if any?
7. What is the approximate spend on printers, photocopying agreements, leases and/or rentals and service charges during the last financial year?
8. What is the length of the MFD and print room device contracts, and can you confirm these are Financial Operating agreements?
9. What are the start and end dates for all the printers/MFDs/Print room devices in your organization?
10. Which procurement route or framework was used to procure this service and what Framework would the college expect to use next?
11. The named person and their role in your organization is in charge of the procurement for printing and any managed print contracts.
12. Does the council use any Print Management software, whats its name and who supplies it and when does the current contract end?

Yours faithfully,

Mr Trueman

Freedom of Information, Lancashire County Council

 

 

Dear Mr Trueman,

 

Request for information

 

We are writing to acknowledge receipt of your email dated 16/05/18, in
which you request the disclosure of information.

 

We can confirm that your enquiry will now be assigned to an officer who
will commence a search for the information you require and they will
respond in due course. The deadline date for issuing you with full
response is 14/06/18. We will endeavour to provide a response well in
advance of this date, however, should we envisage any delays, or require
more details from you, we will contact you immediately.

 

If you have any queries about the above, please do not hesitate to contact
us, quoting ref. 945.806

 

Yours sincerely

 

Information Governance Team

Legal and Democratic Service

Lancashire County Council

PO Box 78

County Hall

PR1 8XJ

[1][email address]

[2]www.lancashire.gov.uk

 

 

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Freedom of Information, Lancashire County Council

Dear Mr Trueman,

 

Request for information under the Freedom of Information Act 2000

 

Further to your request for information, made under the provisions of the
above Act, please see below our response.

 

Request & Response:

 

1. Please state the number of printing devices currently in use within the
organization; including MFDs, single function printers, photocopiers and
print room devices?

487 devices on Office Fleet.

6 devices on High Volume fleet.

 

2. What percentage of your fleet is in colour vs mono? 

48% colour vs 52% mono for Office fleet.

33% colour vs. 66% mono for High Volume fleet.

 

3. In terms of usage, what is your monthly page volumes for both mono &
colour? 

17-18 Office Fleet: Average 1,650,426 per month mono.  

Average 177,441 per month colour.

 

4. Who are the main manufacturers for the MFDs/photocopiers/printers/Print
production devices in use at the council? 

Xerox.

 

5. Who are the main supplier(s) of printer consumables (Toner, spares,
etc.)? 

Xerox.

 

6. Who is your preferred channel partner, if any?

BT via our partnership organisation BT Lancashire Services.

 

7. What is the approximate spend on printers, photocopying agreements,
leases and/or rentals and service charges during the last financial year?

This is managed by BT Lancashire Services therefore this information is
commercially confidential. BT Lancashire Services is a wholly owned
subsidiary of BT delivering services for Lancashire County Council. As the
company is 100% owned by BT they follow the BT procurement rules, which
means suppliers where appropriate, are selected from the BT portfolio of
contracted suppliers.

BT conducts a vast range of procurement activities with thousands of
suppliers around the globe. They are committed to ensuring that all of
their dealings with suppliers - from selection and consultation, to
recognition and payment - are conducted in accordance with the principles
of fair and ethical trading.

[1]http://www.selling2bt.bt.com/ covers the way BT work and how to sell to
BT.

The contracts in question are contracts between BT and sub-contractors so
the terms of the agreements including renewal dates and any commercial
information are not subject to FOI.

 

8. What is the length of the MFD and print room device contracts, and can
you confirm these are Financial Operating agreements?

This contract is managed by BT Lancashire Services therefore commercially
confidential. As Q7

 

9. What are the start and end dates for all the printers/MFDs/Print room
devices in your organization?

This contract is managed by BT Lancashire Services therefore commercially
confidential. As Q7

 

10. Which procurement route or framework was used to procure this service
and what Framework would the college expect to use next?

This contract is managed by BT Lancashire Services therefore commercially
confidential. AS Q7

 

11. The named person and their role in your organization is in charge of
the procurement for printing and any managed print contracts.

[2][email address]

 

12. Does the council use any Print Management software, what's its name
and who supplies it and when does the current contract end?

Yes – NSI Output Manager via Xerox.  This contract is managed by BT
Lancashire Services therefore commercially confidential. As Q7.

 

We hope the above is informative.

 

Should you require anything further, please contact the Team quoting
reference number 945.806.PH

 

Yours Sincerely,

 

On Behalf of the Information Governance Team

Legal and Democratic Service

Lancashire County Council

PO Box 78

County Hall

PR1 8XJ

[3][email address]

[4]www.lancashire.gov.uk

 

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