Request for Information

Response to this request is long overdue. By law, under all circumstances, Conwy County Borough Council should have responded by now (details). You can complain by requesting an internal review.

Dear FOI Team,

I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the contract below.

Boiler / Heating Plant Servicing from April 2019 to March 2022:

The details we require are:
• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
• Start date & duration of framework
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours sincerely

Uned Llyw-Gwyb / Info-Gov Unit, Conwy County Borough Council

Diolch am eich neges e-bost. Os ydych yn gofyn am fynediad at wybodaeth
dan delerau Deddf Rhyddid Gwybodaeth 2000 cewch ymateb o fewn ugain
niwrnod gwaith.

Thank you for your email. If you are requesting access to information
under the terms of the Freedom of Information Act 2000 you will receive a
response within twenty working days.

[1]Sefyllfa Bresennol Gwasanaethau'r Cyngor   |   [2]Council Services
Current Situation


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Uned Llyw-Gwyb / Info-Gov Unit, Conwy County Borough Council

Dear Requester,

Thank you for your enquiry.

In light of the unprecedented challenges posed by the coronavirus pandemic please be aware that we will continue to make every effort to comply with any relevant timescales that might apply to your enquiry, however the safety and security of the public remains the primary concern and it is with this in mind please be aware that some slippage might occur with regards to the timely provision of any response.

This will be kept to a minimum wherever possible and the Council will review its position in line with directions from Government and Public Health organisations as and when required.

Please ensure all email correspondence is sent to the [Conwy Council request email] email address.

Thanking you in advance for your understanding and patience.

Uned Llywodraethu Gwybodaeth/ Information Governance Unit Cyngor Bwrdeistref Sirol CONWY County Borough Council E-Bost / E-Mail: [Conwy Council request email]

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ERF Freedom Of Information, Conwy County Borough Council

Dear Sir/Madam,


Please find below information in response to your Freedom of Information


|FOI Details |Response |
|The details we require |All details of our |
|are: |tenders for term |
| |servicing works are|
|• Suppliers who applied |provided on |
|for inclusion on each |[1]Sell2Wales post |
|framework/contract and |evaluation. |
|were successful & not | |
|successful at the PQQ & |  |
|ITT stages • Actual | |
|spend on this |Individuals |
|contract/framework (and |expressing an |
|any sub lots), from the |interest can set up|
|start of the contract to|a login, and view |
|the current date • Start|the information |
|date & duration of |relating to each |
|framework • Is there an |term service |
|extension clause in the |tender. |
|framework(s)/contract(s)| |
|and, if so, the duration|  |
|of the extension? | |
| |  |
|• Has a decision been |We do not have a |
|made yet on whether the |framework, rather a|
|framework(s)/contract(s)|list of contractors|
|are being either |who have applied to|
|extended or renewed? |be on the list via |
| |Sell2Wales. |
| | |
| |  |
|• Who is the senior |Mr Steve Teale – |
|officer (outside of |Facilities Manager |
|procurement) responsible| |
|for this contract? |[2][email address]|
| | |
| |01492 575337 |



If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review. Internal review requests should be
submitted within two months of the date of receipt of this response and
should be sent to the address below.


Please ensure all email correspondence is sent to the
[3][Conwy Council request email] email address.


If you are not content with the outcome of the internal review, or if you
are unhappy with this response you may appeal to the Information
Commissioner’s Office – Wales, 2nd Floor, Churchill House, Churchill Way,
Cardiff, CF10 2HH.


Yr Amgylchedd, Ffyrdd a Chyfleusterau/Environment, Roads & Facilities

Cyngor Bwrdeistref Sirol Conwy/Conwy County Borough Council  




[4]Sefyllfa Bresennol Gwasanaethau'r Cyngor   |   [5]Council Services
Current Situation

Rydym yn croesawu gohebiaeth yn y Gymraeg a’r Saesneg fel ei gilydd. Ni
fydd gohebiaeth yn yr un iaith na’r llall yn arwain at unrhyw oedi. We
welcome correspondence in both Welsh and English. We will respond to
correspondence in either language without delay. [6][USEMAP]

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