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Request for financial information

We're waiting for Nick Henderson to read recent responses and update the status.

Dear Data Controller,

This is a request for information under the terms of the FOI Act 2000.

To provide context:

The Agenda Pack for the meeting of WTC Full Council (Budget) held on 9th January 2024 (and in the AGAR documentation), Budget Headings including the following categories:

5000/2 Public Conveniences

5000/2/1 Water Charges

5000/2/2 Additional Works

5000/2/ Public Conveniences Total

In the Agenda Pack for the meeting of Full Council held on 10th September 2024, under Paid Expenditure Transacations (paid between 1/05/24 and 1/07/24), appears an Item under the 5000/2/2 (i.e Additional Works) category marked "paid 03/05/24" for a payment marked "Danfo UK Ltd" of £42,727.87 (ex VAT), marked "Outstanding".

Clearly, an expenditure of c.£43K identified only as "Additional Works" falls far short of expected standards of openness and transparency.

Therefore, I am requesting full disclosure of the details of these "Additional Works" comprising this huge amount; specifically, please provide:

1) a complete explanation of the "Additional Works" incurring this payment;

2) all documentation (including any/all Schedule(s) of Work, estimate(s), invoice(s), parts and labour breakdown(s), and any/all other document(s) such as will provide open and transparent disclosure of the entire rationale and methodology of this payment.

3) Copies of (or URL-links to) the Resolutions of Full Council and/or Committee(s) at which the c.£43K payment was authorised.

I look forward to full disclosure within 20 working-days. Thank you.

Apologies, where it says "5000", it is meant to say "5002".

Thank you.

Yours faithfully,

Nick

Nigel Ward left an annotation ()

Nick,

I note that you have not received an acknowledgement to your request for information dated 15th September 2024.

Even allowing for the fact that the former Clerk/RFO, Mr Michael KING, left the Council's employ on 15th August 2024, to be replaced (temporarily) by a Locum/Interim Clerk/RFO (Ms Dianne RICKABY) up until (and for some short period beyond) the 1st October 2024 starting-date of the new Clerk/RFO, Mr Adam CHUGG), I do consider it remiss of the Council to ignore your request entirely.

Perhaps a gentle reminder would be appropriate?

Dear Whitby Town Council,

I would appreciate an update regarding the status of this request for information. Please reply at your earliest opportunity.

Yours faithfully,

Nick Smith

Town Clerk, Whitby Town Council

1 Attachment

Dear Nick,
Many thanks for your FOI request.
The Council is working to provide you with any required information - I'm
sorry this is taking a little time to complete.
We will be in touch as soon as we are able.

Best Wishes,

Adam Chugg 

Town Clerk

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Town Clerk, Whitby Town Council

1 Attachment

Dear Nick,
 
Many thanks again for this FOI.
 Please note that, ultimately,  these invoices have not been paid and this
is no longer an 'outstanding' payment.
A report is being prepared for a future meeting of Council on finances and
Danfo and this information will be available to the public for this
meeting.
 Many thanks, 

Best Wishes,

Adam Chugg 

Town Clerk

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This email (and any files transmitted with it) may contain confidential or
privileged information and is intended for the addressee only. If you are
not the intended recipient, please be aware that any disclosure, copying,
distribution or any action taken is prohibited and may be unlawful - you
should therefore return the email to the sender and delete it from your
system. Any opinions expressed are those of the author of the email, and
do not necessarily reflect those of Whitby Town Council. Please note:
Incoming and outgoing e-mail messages are routinely monitored for
compliance with our policy on the use of electronic communications. This
email has been checked for the presence of computer viruses, but please
rely on your own virus-checking procedures.

In accordance with the law, Whitby Town Council only collects a limited
amount of information about you necessary for correspondence, information
and service provision.  Whitby Town Council does not use profiling, it
does not sell or pass your data to third parties.  It does not use your
data for purposes other than those specified, makes sure your data are
stored securely and deletes all information deemed to be no longer
necessary. You may view the council’s Privacy Notice [1]here.

 

 

══════════════════════════════════════════════════════════════════════════

From: Info <[Whitby Town Council request email]>
Sent: 17 September 2024 16:08
To: Town Clerk <[email address]>
Subject: FW: Freedom of Information request - Request for financial
information
 

Regards

Anne Cowey
Deputy Clerk and Civic Officer
tel:    01947 820227
Normal workings days Monday, Tuesday & Wednesday
This email (and any files transmitted with it) may contain confidential or
privileged information and is intended for the addressee only. If you are
not the intended recipient, please be aware that any disclosure, copying,
distribution or any action taken is prohibited and may be unlawful - you
should therefore return the email to the sender and delete it from your
system. Any opinions expressed are those of the author of the email, and
do not necessarily reflect those of Whitby Town Council. Please note:
Incoming and outgoing e-mail messages are routinely monitored for
compliance with our policy on the use of electronic communications. This
email has been checked for the presence of computer viruses, but please
rely on your own virus-checking procedures.

In accordance with the law, Whitby Town Council only collects a limited
amount of information about you necessary for correspondence, information
and service provision.  Whitby Town Council does not use profiling, it
does not sell or pass your data to third parties.  It does not use your
data for purposes other than those specified, makes sure your data are
stored securely and deletes all information deemed to be no longer
necessary. You may view the council’s Privacy Notice here.

show quoted sections

Dear Town Clerk,

Thank you for your update. Would you be so kind as to post a copy of that report, here on WDTK, please?

Yours sincerely,

Nick Henderson

Town Clerk, Whitby Town Council



Many thanks for your email.

Please note I am on leave until the morning of Tuesday the 3^rd of
December 2024.

Many thanks.

ADAM CHUGG

Town Clerk

Town Clerk, Whitby Town Council

2 Attachments

Dear Nick,
Many thanks for your email.
The report has been included in the public papers for the Finance Policy
and General Committee scheduled for the 3^rd of December 2024.
As you can see, more information will follow at a later date.

Best Wishes,

Adam Chugg 

Town Clerk

A logo of a town council Description automatically generated 01947 820227

This email (and any files transmitted with it) may contain confidential or
privileged information and is intended for the addressee only. If you are
not the intended recipient, please be aware that any disclosure, copying,
distribution or any action taken is prohibited and may be unlawful - you
should therefore return the email to the sender and delete it from your
system. Any opinions expressed are those of the author of the email, and
do not necessarily reflect those of Whitby Town Council. Please note:
Incoming and outgoing e-mail messages are routinely monitored for
compliance with our policy on the use of electronic communications. This
email has been checked for the presence of computer viruses, but please
rely on your own virus-checking procedures.

In accordance with the law, Whitby Town Council only collects a limited
amount of information about you necessary for correspondence, information
and service provision.  Whitby Town Council does not use profiling, it
does not sell or pass your data to third parties.  It does not use your
data for purposes other than those specified, makes sure your data are
stored securely and deletes all information deemed to be no longer
necessary. You may view the council’s Privacy Notice [1]here.

 

 

══════════════════════════════════════════════════════════════════════════

From: Nick Henderson <[FOI #1175055 email]>
Sent: 30 November 2024 17:16
To: Town Clerk <[email address]>
Subject: re: Freedom of Information request - Request for financial
information
 
Dear Town Clerk,

Thank you for your update. Would you be so kind as to post a copy of that
report, here on WDTK, please?

Yours sincerely,

Nick Henderson

show quoted sections

We don't know whether the most recent response to this request contains information or not – if you are Nick Henderson please sign in and let everyone know.