Request for Council Meeting Information

Alistair Wallace made this Freedom of Information request to Great Dawley Parish Council

The request was successful.

From: Alistair Wallace

31 December 2011

Dear Great Dawley Parish Council,

Re: Freedom of Information Request (FOI)

Please treat this as a FOI request for the following information:

Between the period 01/04/2011 and 31/12/2011 please provide the
dates and start time of;
a) all council meetings including full council, committees, sub
committees and working groups
b) identify which meetings were held on each date
c)the number of members plus press and public present at each of
the meetings and
d) identification of each meeting held that had recourse to go into
private or closed session.

It would be helpful if the information could be provided in tabular
fashion such as:

Date
Meeting type
Start time
no of members present
No of press/public present
meeting had private session Y/N?

Yours faithfully,

Alistair Wallace

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From: David Griffiths
Great Dawley Parish Council

3 January 2012


Attachment attachment.jpg
11K Download


Dear Alistair,

Happy New Year.

 

Freedom of Information request - Request for Council Meeting Information

 

Your email was downloaded by our email server and shows that it was sent
on 31 December 2011. I returned to work today – Tuesday 3 January 2012.

 

As a small Parish Council we do not have the dedicated resources to deal
with FOI requests that larger Councils have at their disposal.

As the Clerk for the Parish Council I am the FOI Officer.

 

I will endeavour to provide a full answer to your satisfaction to your
query within 20 working days, i.e. before/on Monday 30 January 2012.

 

During the period for which you have requested information there was a
local election. I have therefore split my initial response into two parts.

 

The following meetings were held prior to the local election during the
period you have requested, the table shows those Councils who were
present, had provided apologies and were absent:

 

Planning & Policy, Finance &
Environment Council Meeting Entertainment Committee
Committee
  14/04/2011 28/04/2011 28/04/2011
Cllr. J n/a Y Y
Athersmith
Cllr. A Brothwood N N n/a
Cllr. S Davies n/a Y Y
Cllr. J Higginson n/a N n/a
Cllr. B Duce Y Y Y
Cllr. T Downing Y Y Y
Cllr. N Holmes A Y Y
Cllr. N Prosser A A A
Cllr. K Sahota n/a Y Y
Cllr. S Sekham n/a A n/a
Cllr. V Tonks n/a N n/a
Cllr. C Williams n/a N n/a
Cllr. H Williams n/a N n/a
Cllr. P Wolfe Y Y Y
Public 1    
Press      
Time 18:30 18:30 Immediately following
Council Meeting at 18:42
Yes – to discuss
Private Session   an Employment  
Tribunal
Y = Present               A = Apology Recorded &
Accepted                   N = Member Not Present

 

For the above period the Chairman of the Council was Councillor K Sahota
and the Vice-Chairman of the Council was Councillor N Holmes. N.B. Both
the Chairman of the Council and the Vice-Chairman of the Council are
Ex-Officio members of all Committees.

 

For the above period the Personnel Sub-Committee was a sub-committee of
the Policy, Finance & Entertainment Committee.

 

The following meetings were held following the local election during the
period you have requested, the tables show those Councils who were
present, had provided apologies and were absent:

 

N.B. x2 Not Quorate
Cllrs
Co-opted
  Annual Planning & Entertainment Policy & Council Personnel
Council Environment Sub-Committee Finance Meeting Sub-Committee
Meeting Committee Committee
  19/05/2011 09/06/2011 16/06/2011 27/06/2011 30/06/2011 12/07/2011
Cllr J Y   Y Y Y  
Athersmith
Cllr F Y   Y Y Y A
Bould
Cllr M N N/A N/A N/A N/A Y N/A
Choudhary
Cllr S Y     Y Y  
Davies
Cllr T A   Y A Y  
Downing
Cllr B H Y Y Y Y Y A
Duce
Cllr P Y   Y Y Y  
Duce
Cllr C Y N   Y Y  
Elliott
Cllr N J Y Y     Y  
Holmes
Cllr J N/A N/A N/A N/A Y N/A
Pinter
Cllr D Y Y   Y Y  
McMillan
Cllr C Y Y   Y Y  
Salter
Cllr K S Y   Y   A  
Sahota
Cllr S Y   Y Y Y  
Sekhon
Public 2 1   15    
Press            
Time 18:30 18:30 18:30 18:30 18:30 14:00
Private            
Session

 

  Planning & Personnel Policy & Council Council
Environment Sub-Committee Finance Meeting Meeting
Committee Committee
  14/07/2011 19/07/2011 21/07/2011 28/07/2011 04/08/2011
Cllr J     Y Y Y
Athersmith
Cllr F   Y Y Y Y
Bould
Cllr M N       Y Y
Choudhary
Cllr S       Y A
Davies
Cllr T     Y A A
Downing
Cllr B H   Y Y Y Y
Duce
Cllr P Duce   A Y Y Y
Cllr C A N A Y A
Elliott
Cllr N J Y     A N
Holmes
Cllr J       Y Y
Pinter
Cllr D Y     N Y
McMillan
Cllr C Y Y Y Y Y
Salter
Cllr K S       N A
Sahota
Cllr S     A Y Y
Sekhon
Public          
Press          
Time 18:30 16:00 18:30 18:30 17:00
Private   Yes  Yes - Staff Yes - Staff  
Session Issues Issues
(Advert re (Advert re
vacancy for vacancy for
Assistant to Assistant
the Clerk and to the
a possible Clerk and a
new post for possible
a Web new post
Developer) for a Web
Developer)

 

Not
Quorate
  Personnel Planning & Council Personnel Entertainment Parish
Sub-Committee Environment Meeting Sub-Committee Sub-Committee Plan &
Committee Editorial
Committee
  06/09/2011 08/09/2011 08/09/2011 13/09/2011 20/09/2011 22/09/2011
Cllr J     Y   Y  
Athersmith
Cllr F Y   Y Y A  
Bould
Cllr M N     Y      
Choudhary
Cllr S     Y      
Davies
Cllr T     Y   A  
Downing
Cllr B H Y Y Y Y Y  
Duce
Cllr P Y   Y Y Y  
Duce
Cllr C A Y A N   A
Elliott
Cllr J     Y   Y  
Pinter
Cllr D   Y Y     N/A
McMillan
Cllr C N Y Y A    
Salter
Cllr K S     A   N A
Sahota
Cllr S     Y   Y  
Sekhon
Public            
Press            
Time 16:00 17:30 18:30 18:30 18:30 18:30
Private  Yes          
Session

 

Not Quorate
  Council Planning & Policy & Entertainment Planning & Parish
Meeting Environment Finance Environment Plan &
Committee Committee Committee Editorial
Committee
  29/09/2011 13/10/2011 20/10/2011 01/11/2011 10/11/2011 17/11/2011
Cllr J Y   Y Y    
Athersmith
Cllr F A   Y Y    
Bould
Cllr M N Y Y     N/A  
Choudhary
Cllr S Y         Y
Davies
Cllr T Y   Y A    
Downing
Cllr B H Y   Y Y   Y
Duce
Cllr P Y   Y Y    
Duce
Cllr C Y A Y   A A
Elliott
Cllr J Y Y   Y N/A  
Pinter
Cllr D Y Y Y   A Y
McMillan
Cllr C Y Y Y   A  
Salter
Cllr K S Y     Y   Y
Sahota
Cllr S A   A A    
Sekhon
Public 2          
Press            
Time 18:30 18:30 18:30 16:00 18:30 17:30
Private            
Session

 

N.B. x1 Not Quorate
Cllr
Co-opted
  Council Council Personnel Planning & Policy &
Meeting Meeting Sub-Committee Environment Finance
Committee Committee
  21/11/2011 24/11/2011 06/12/2011 08/12/2011 12/12/2011
Cllr J Y Y     A
Athersmith
Cllr F Y A A   A
Bould
Cllr M N Y Y   Y  
Choudhary
Cllr S Y A      
Davies
Cllr T N Y     Y
Downing
Cllr B H Y Y A   Y
Duce
Cllr P Duce Y Y A   A
Cllr C A A N A A
Elliott
Cllr J N Y   Y  
Pinter
Cllr D Y Y   Y 0
McMillan
Cllr C Y Y N A N
Salter
Cllr K S A A      
Sahota
Cllr S Y Y     Y
Sekhon
Cllr C N/A A      
Turley
Public 2 1      
Press          
Time 18:30 18:30 16:00 18:30 18:30
Private      Yes   Yes - Budget
Session (Staff Costs
for 2012/13)

 

For the above period the Personnel Sub-Committee and the Entertainment
Sub-Committee were  sub-committees of the Policy & Finance Committee.

 

At the May local elections the result for the Dawley Ward of the Parish
was uncontested with 5 of the 7 available seats taken. This obviously
meant there were 2 vacancies.

 

At the Council’s first meeting after the local elections; its Annual
Meeting;  Councillor Davies was elected as the Chairman of the Council and
Councillor B Duce was elected as the Vice-Chairman of the Council.

 

On the 30 June Councillors Choudhary and Pinter were co-opted.

 

On the 4 August Councillor Holmes resigned.

 

On 29 September Councillor Davies resigned as Chairman of the Council,
Councillor B Duce was elected as the Chairman of the Council and
Councillor Salter was elected as the Vice-Chairman of the Council.

 

On the 24 November Councillor Turley were co-opted.

 

The minutes for all the above meetings (when held – i.e. if a meeting was
not quorate there are no minutes) are available on the Parish Council’s
website. The below link will take you to the relevant section:

 

[1]http://www.greatdawley.org/meetings/minu...

 

Please note some of the minutes are only DRAFT until confirmed as a True
Record at the next meeting of the relevant Committee or Council.

 

I hope this is a satisfactory response to your query.

 

Regards,

David

David Griffiths

Clerk

Great Dawley Parish Council

22, Burton Street, Dawley

TELFORD TF4 2ES

01952 501 272

Website: [2]www.greatdawley.org

[3]Description: cid:image001.jpg@01CB9B81.17514680

 

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From: David Griffiths
Great Dawley Parish Council

3 January 2012


Attachment FOI 2011 12 31 1.pdf
363K Download View as HTML


Dear Alistair,

Freedom of Information request - Request for Council Meeting Information

I see from the [1]www.whatdotheyknow.com website that the information I
have sent you already by email did not display very well. I have therefore
saved the email content in PDF. Please find the content in PDF format
attached.

Regards,

David Griffiths

Clerk

Great Dawley Parish Council

22, Burton Street, Dawley

TELFORD TF4 2ES

01952 501 272

If you are not the intended recipient of this email please do not send it

on to others, open any attachments or file the email locally.

Please inform the sender of the error and then delete the original email.

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From: Alistair Wallace

3 January 2012

Dear David Griffiths,

Thank you for your prompt and full response.

The attachment does display the information more logically.

I confirm that I am grateful for your information and consider this
FOI request satisfied.

Yours sincerely,

Alistair Wallace

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