request for Council hospitality register

D Lockwood made this Freedom of Information request to Westminster City Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Sir or Madam,

Under the Freedom of Information Act I seek a copy of your register
(or registers) of gifts and hospitality. Specifically I would like
to obtain a
complete record of all the gifts and hospitality offered to, or
accepted by, officials of Westminster City Council. I believe the council names these records the Hospitality Register.

Please provide a copy of this data for the past
five years from and including 2005. I would prefer to receive this information
electronically.

The usual format for these registers is in a spreadsheet
with the following field categories:
• Date of gift/hospitality offered,
• Date accepted
• Recipient’s name
• Donor’s name (individual and/or company)
• Type of gift/hospitality
• Value

If this request is too broad in any way then I would expect under
your section 16 duty to provide advice and assistance that you will
contact me to negotiate a way to make this request manageable.
If you don’t hold the information but know where it is held then
please can you inform me of this and transfer the
request to that division within your organisation.

These registers are routinely published and should be available for
public inspection as a matter of course. There is no legitimate
recourse to s36 nor to delay answering my request by claiming a
public interest test is needed.

The disclosure of this information has already been tested in the
Information Commissioner's Office. In fact the publication of these
registers should be part of your organisation's publication scheme
and I am curious to know why I even have to file an FOI request for
them as they ought to be automatically disclosed.

See ICO guidance:
http://www.ico.gov.uk/upload/documents/l...

Lists and registers

We would expect information in this class to be information
contained in currently maintained lists and registers only.

* Public registers and registers held as public records.

Where an NDPB is obliged to maintain a register and to make the
information in it available for inspection by the public, it is
accepted that in most circumstances the existing provisions
covering access will suffice. We would expect however that NDPBs do
publicise which public registers they hold and how the information
in them is to be made public. Where registers contain personal
information, NDPBs must ensure that this is protected by the data
protection principles.

* Register of gifts and hospitality provided to Board members and
senior personnel
* Any register of interests kept in the department
* Other lists required by law

I would be grateful if you could confirm in writing that you have
received this letter, and I look forward to your response within
the statutory time limits. Thank you for your consideration of this
request.

Yours faithfully,

D Lockwood

Westminster City Council

Confirmation of Freedom Of Information Request

Thank you for your request for information.

Your request details have now been recorded and will be passed on to the
appropriate Divisional Records Officer for action.

This Freedom Of Information Request was based on the following
information:

Name: D Lockwood
Address: see email address
Email: [FOI #57057 email]
Telephone:
Request Details: Request for a copy of your register (or registers) of
gifts and hospitality. Specifically I would like to obtain a complete
record of all the gifts and hospitality offered to, or accepted by,
officials of Westminster City Council. I believe the council names these
records the Hospitality Register.

Please provide a copy of this data for the past five years from and
including 2005.

FOI Reference Number: 6396
Target Completion Date: 03/02/2011

Please do not reply to this email.
This is an automatic response to your request, and replies to this message
will not be actioned.

If you need to contact Westminster City Council regarding your request,
please contact:

mailto:[Westminster City Council request email]
Tel:020 7641 3921

show quoted sections

Mehmet, Giselle, Westminster City Council

Dear D Lockwood,

I acknowledge your request for information received on the 6^th January.

Unfortunately I cannot identify the information you have requested due to
the broadness of the details you have provided. To help me meet your
request could you please clarify and be more specific about your
requirements so that I can process your request. Please provide a list of
the required fields; for example a specific department/employee or
individual/company.

Your request will then be considered and you will receive the information
requested within the statutory timescale of 20 working days as defined by
the Freedom of Information Act 2000, subject to the information not being
exempt or containing a reference to a third party.

Many thanks

Regards

Giselle

Giselle Mehmet | Business Administration Assistant
Business Management | Finance Support Unit
Westminster City Council | [1]www.westminster.gov.uk
(020 7641 6262 | *[2][email address]
64 Victoria Street, London, SW1E 6QP
P ü"Please consider your environmental responsibility before printing
this e-mail"

show quoted sections

References

Visible links
1. http://www.westminster.gov.uk/
2. mailto:[email address]

Dear Giselle Mehmet,

I am also confused by your question “Unfortunately I cannot identify the information you have requested due to the broadness of the details you have provided.”

Do mean that this list of expected field categories I provided in my request :

• Date of gift/hospitality offered,
• Date accepted
• Recipient’s name
• Donor’s name (individual and/or company)
• Type of gift/hospitality
• Value

is too broad?

Can you also confirm that the Council treats this information as only available through an FOI request and the hospitality registers are not available for public inspection as a matter of course?

Yours sincerely,

D Lockwood

Mehmet, Giselle, Westminster City Council

2 Attachments

Please find the register for 2010-2011

Kind Regards

Giselle Mehmet | Business Administration Assistant
Business Management | Finance Support Unit
Westminster City Council | [1]www.westminster.gov.uk
(020 7641 6262 | *[2][email address]
64 Victoria Street, London, SW1E 6QP
P ü"Please consider your environmental responsibility before printing
this e-mail"

From: Mehmet, Giselle
Sent: 31 January 2011 14:29
To: '[FOI #57057 email]'
Subject: FW: FREEDOM OF INFORMATION

Please find the register for 2008-2009

Kind Regards

Giselle Mehmet | Business Administration Assistant
Business Management | Finance Support Unit
Westminster City Council | [3]www.westminster.gov.uk
(020 7641 6262 | *[4][email address]
64 Victoria Street, London, SW1E 6QP
P ü"Please consider your environmental responsibility before printing
this e-mail"

From: Mehmet, Giselle
Sent: 31 January 2011 14:28
To: '[FOI #57057 email]'
Subject: FW: FREEDOM OF INFORMATION

Dear D Lockwood,

Your request for information has now been considered and the information
requested is enclosed. Please find the attached spreadsheet of Gifts and
Hospitality register.

In terms of providing information for the past 5 years and 2005, the
electronic register was only introduced on 19^th December 2006 so this is
as far back as we can go. Additionally, the value field was added in at a
later date, (December 2007) so values for entries prior to this were not
required for people making their entries.

In this email I have attached the register for 2006-2007. I will send two
following emails with the register for 2008-2011 as due to large document
sizes I cannot send them all in the same email.

If you have any queries then please contact me.

Yours sincerely

Kind Regards

Giselle Mehmet | Business Administration Assistant
Business Management | Finance Support Unit
Westminster City Council | [5]www.westminster.gov.uk
(020 7641 6262 | *[6][email address]
64 Victoria Street, London, SW1E 6QP
P ü"Please consider your environmental responsibility before printing
this e-mail"

show quoted sections

References

Visible links
1. http://www.westminster.gov.uk/
2. mailto:[email address]
3. http://www.westminster.gov.uk/
4. mailto:[email address]
5. http://www.westminster.gov.uk/
6. mailto:[email address]

Mehmet, Giselle, Westminster City Council

2 Attachments

Dear D Lockwood,

Your request for information has now been considered and the information
requested is enclosed. Please find the attached spreadsheet of Gifts and
Hospitality register.

In terms of providing information for the past 5 years and 2005, the
electronic register was only introduced on 19^th December 2006 so this is
as far back as we can go. Additionally, the value field was added in at a
later date, (December 2007) so values for entries prior to this were not
required for people making their entries.

In this email I have attached the register for 2006-2007. I will send two
following emails with the register for 2008-2011 as due to large document
sizes I cannot send them all in the same email.

If you have any queries then please contact me.

Yours sincerely

Kind Regards

Giselle Mehmet | Business Administration Assistant
Business Management | Finance Support Unit
Westminster City Council | [1]www.westminster.gov.uk
(020 7641 6262 | *[2][email address]
64 Victoria Street, London, SW1E 6QP
P ü"Please consider your environmental responsibility before printing
this e-mail"

show quoted sections

References

Visible links
1. http://www.westminster.gov.uk/
2. mailto:[email address]

Mehmet, Giselle, Westminster City Council

2 Attachments

Please find the register for 2008-2009

Kind Regards

Giselle Mehmet | Business Administration Assistant
Business Management | Finance Support Unit
Westminster City Council | [1]www.westminster.gov.uk
(020 7641 6262 | *[2][email address]
64 Victoria Street, London, SW1E 6QP
P ü"Please consider your environmental responsibility before printing
this e-mail"

From: Mehmet, Giselle
Sent: 31 January 2011 14:28
To: '[FOI #57057 email]'
Subject: FW: FREEDOM OF INFORMATION

Dear D Lockwood,

Your request for information has now been considered and the information
requested is enclosed. Please find the attached spreadsheet of Gifts and
Hospitality register.

In terms of providing information for the past 5 years and 2005, the
electronic register was only introduced on 19^th December 2006 so this is
as far back as we can go. Additionally, the value field was added in at a
later date, (December 2007) so values for entries prior to this were not
required for people making their entries.

In this email I have attached the register for 2006-2007. I will send two
following emails with the register for 2008-2011 as due to large document
sizes I cannot send them all in the same email.

If you have any queries then please contact me.

Yours sincerely

Kind Regards

Giselle Mehmet | Business Administration Assistant
Business Management | Finance Support Unit
Westminster City Council | [3]www.westminster.gov.uk
(020 7641 6262 | *[4][email address]
64 Victoria Street, London, SW1E 6QP
P ü"Please consider your environmental responsibility before printing
this e-mail"

show quoted sections

References

Visible links
1. http://www.westminster.gov.uk/
2. mailto:[email address]
3. http://www.westminster.gov.uk/
4. mailto:[email address]

Dear Giselle,

Giselle, I would like to thank you very much for providing this useful information, and will take the documents to be a complete answer to my FOI request and that it accounts for a complete record of all the declared gifts of hospitality the council holds in the date range specified.

Could you please pass on to whoever maybe responsible for maintaining the list that:

1) These records need to be published on Westminster City Councils website, and regularly updated.

2) That simply putting ‘staff member’ as the recipient of hospitality is not acceptable, a name and current position is the only way forwarded if true accountability is to be achieved.

Nevertheless I feel you have answered this request admirably and are a credit to your department, thank you.

Yours sincerely,

D Lockwood