Report of Planning Official on alterations to 26, Trinity Road

The request was successful.

To: Oxford City Council,
I would like to see the full Report written by the planning officer in charge of this application
Planning – Application Summary
20/00972/FUL | Demolition of existing single storey extension, carport
and detached garage. Erection of single storey side and rear
extension, formation of 1no. rear dormer in association with loft
conversion and alterations to fenestration. | 26 Trinity Road Headington Oxford
I do not know the name of the planning officer though it may be Clare Gray.
I wish to see exactly how this decision was reached and what factors were taken into account. How were conservation and privacy criteria applied? What exact yardsticks were implemented?
I note that all details of this have now been taken down from the website.

Yours faithfully,
J Gasper

freedomofinformation, Oxford City Council

Dear Dr Gasper,
 
Oxford City Council – Reference: 10017
 
Thank you for your email below.  Your request was received on 6th April
2021 and you will be sent a response within 20 working days (of receipt)
in accordance with the Freedom of Information Act 2000/ Environmental
Information Regulations 2004 (EIR), subject to the information not being
exempt or containing reference to a third party.
 
The Information Commissioner’s Office (ICO) recognises the unprecedented
challenges all are facing during the coronavirus (COVID-19) pandemic.
 
In particular they understand that resources, whether they are finances or
people, may be diverted away from usual compliance or information rights
work. Whilst the ICO can’t extend statutory timescales, they will not be
penalising public authorities for prioritising other areas or adapting
their usual approach during this extraordinary period.
 
Therefore while the Council will make every effort to comply with the
Statutory Requirements you may experience understandable delays when
making information rights requests during the pandemic.
 
Yours sincerely
 
Kathryn Winfield
Information Governance Requests Officer
 
Kathryn Winfield | Information Governance Requests Officer | Oxford City
Council | Law and Governance | St. Aldate's Chambers | Oxford | OX1 1DS |
Email: [email address] | T: 01865 252007
My working days are Mondays, Tuesdays and Wednesdays
 
Stop the virus from spreading. Keep Oxford safe.
Follow the guidance: Clean hands. Wear a face mask. Keep your distance.
Get tested if you have symptoms.
 
 
 
 

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freedomofinformation, Oxford City Council

Dear Dr Gasper,
 
Oxford City Council – Reference: 10017
 
Further to the acknowledgement below, I can respond to your Freedom of
Information Act 2000 request received on   6th April 2021 as follows:
 
 
The officer report is publically accessible on the website, via the
following link. 
 
[1]https://public.oxford.gov.uk/online-appl...
 
The details have not been taken down from the website
 
If you disagree with any part of the response to your request, you are
entitled to ask the Council for an internal review of the decision(s)
made.  You may do this by writing to the Monitoring Officer, by either
email – [2][email address] – or by post to Monitoring Officer, Oxford
City Council, St Aldate’s Chambers, St Aldate’s, Oxford, OX1 1DS.  After
the result of the internal review, if you remain dissatisfied, you may ask
the Information Commissioner to intervene on your behalf.  You may do this
by writing to the Information Commissioner's Office, Wycliffe Lane,
Wilmslow, Cheshire, SK9 5AF.
 
Yours sincerely
 
Kathryn Winfield
Information Governance Requests Officer
 
Kathryn Winfield | Information Governance Requests Officer | Oxford City
Council | Law and Governance | St. Aldate's Chambers | Oxford | OX1 1DS |
Email: [3][email address] | T: 01865 252007
My working days are Mondays, Tuesdays and Wednesdays
 
Stop the virus from spreading. Keep Oxford safe.
Follow the guidance: Clean hands. Wear a face mask. Keep your distance.
Get tested if you have symptoms.
 
 
 
 
_____________________________________________

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Richard Taylor left an annotation ()

I have checked and the link the council provided was

https://public.oxford.gov.uk/online-appl...

this clearly doesn't contain a pointer to a specific document.

This is something the requester could take up with the council by replying via "Actions".

The council do only say the information is available "via" the link, it may not be intended as a link directly to a document.

The council may be suggesting those seeking the document search for it on their planning website.

If you enter the reference number into the planning website you can obtain the documents relating to the case, including the "delegated report" which appears to be the information being sought.

Council planning systems are often very unusual and don't operate like other websites. The link to the report doesn't always work - it only appears to function if you enter and navigate the site in a certain way (perhaps picking up cookies as you go, or perhaps the system is reliant on following a link from a certain page).

The link:
https://public.oxford.gov.uk/online-appl...

may work, and you can then click on the cryptic magnifying glass on a piece of paper icon under the "view" column, to download the document.

The council planning website, like many others around the country, often responds with a "Document Unavailable" link if the correct incantation of operations is not followed. Sometimes even if an apparently correct incantation of operations is followed the "Document Unavailable" response is provided on occasion and trying again, perhaps at another time, would be required.

Electing people committing to put effective, public, online planning systems in place would be one way of addressing the underlying issue.