Replacement Trees along the Norwich Northern Distributor Road

Response to this request is long overdue. By law, under all circumstances, Norfolk County Council should have responded by now (details). You can complain by requesting an internal review.

Anthony F Clarke

Dear Norfolk County Council,

FOI Request - Replacement Trees along the route of the Norwich Northern Distributor Road A1270 (AKA Broadland Way).

Cycling along the NDR I have noticed that many of the replacement trees have not survived.

I refer to the documents submitted by Norfolk County Council to the Inquiry into the NDR:

[The Norfolk County Council (Norwich Northern Distributor Road (A1067 to A47(T))) Order 6.1 Environmental Statement: Volume I]

"8.5.135 It will be necessary to monitor newly created habitats, as part of the initial, two year maintenance period. (After this time maintenance responsibility would revert to Norfolk County Council as the Highway
Authority). During this initial maintenance period the health of planted trees and shrubs will be monitored, and any that die during this period would be replaced. Particular attention would be paid to those trees on Marriott's Way and Middle Road Green Bridges, where the soil depth and general conditions will make for challenging growing conditions."

I also refer to Eastern Daily Press 29 Nov 2016:

"They were joined by councillor Martin Wilby, chairman of Norfolk County Council's environment, development and transport committee, and Broadland District Council chief executive Phil Kirby.

The event also marked the appointment of the Norse Group to carry out the planting and aftercare of almost 300,000 native trees, shrubs and hedgerow plants."

My Freedom of Information is in two parts:

Part 1.

I request copies of the monitoring reports referred to in 8.5.135, above.

Part 2.

I request copies of the invoices submitted by Norse group for the works as described in the press report above (EDP 29 Nov 2016).

Yours faithfully,
Anthony F Clarke

Information Management, Norfolk County Council

Good Morning,

Freedom of Information Act 2000 – Information Request ENQ-344496-D2Z8R0

Thank you for your request for information under the Freedom of Information Act 2000 received on 01 July 2019.

We have up to 20 working days in which to deal with your request. If we require clarification regarding your request, we will contact you to explain this. The 20 working day period will then start from the day that we receive your clarification.

You will also be informed in advance if there is a charge for supplying copies of the information.

Please also be aware that, if the requested information contains references to any third parties, we may need to consult these individuals about the release of their personal data before making a decision whether or not to release the information to you.

We will also provide an explanation if any information is not released to you.

Should you have any queries regarding your request, please contact the team by email [email address] or by telephone 01603 222661.

Yours sincerely,

Sarah Cooper, Business Support Assistant
Information Compliance Team
Dept: 01603 222661
Room 043, County Hall, Norwich

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Information Management, Norfolk County Council

Dear Mr Clarke
 
Environmental Information Regulations Request ENQ- 344496-D2Z8R0
 
I refer to your request for information dated 1 July 2019.
 
Your request is being processed under the Environmental Information
Regulations 2004 as the information that you are requesting falls under
the definition of environmental information.
 
Regulation 7 of the EIR makes provision for public bodies to extend the
timescale for response:
 
7.—(1) Where a request is made under regulation 5, the public authority
may extend the period of 20 working days referred to in the provisions in
paragraph (2) to 40 working days if it reasonably believes that the
complexity and volume of the information requested means that it is
impracticable either to comply with the request within the earlier period
or to make a decision to refuse to do so.
 
We need to do this, in this case. We aim to respond to you as soon as
practicable and at the latest by 27 August 2019.
 
Yours sincerely
 
Bev Whittaker, Information Compliance Officer
Information Management
Tel: 01603 638017 | Dept: 01603 222661
Room 43, Lower Ground South, County Hall, Martineau Lane, Norwich
  
 
 
 

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Information Management, Norfolk County Council

12 Attachments

Dear Mr Clarke
 
Environmental Information Regulations Request ENQ-344496-D2Z8R0
 
I refer to your request for information dated 1 July 2019.
 
You requested:
 
•       Part 1. Copies of the monitoring reports referred to in 8.5.135.
[The Norfolk County Council (Norwich Northern Distributor Road (A1067 to
A47(T))) Order 6.1 Environmental       Statement: Volume I]
 
Our response:
 
Attached is a copy of the most recent monitoring report for your
information, dated 29th April 2019. The planting is not yet complete with
several plots, mostly towards the Postwick end of the scheme, that are
still to be planted.
 
Since the date of the last report considerable maintenance work has been
carried out and regular meetings are taking place to establish exactly how
many trees and shrubs require replacing. A draft list has already been
drawn up of approximate numbers required.
 
It is our intention to firstly complete the areas that are still to be
planted and this will take place immediately that conditions are suitable
for bare root stock, likely to be the end of October or early November.
Following on from this the plants that have died will be replaced as
required and we hope to complete that work by the end of the season in
March 2020.
 
•       Part 2. Copies of the invoices submitted by Norse group for the
works as described in the press report above (EDP 29 Nov 2016).
 
Our response:
 
Please find attached copies of all invoices for the landscape planting
work carried out on the Broadland Northway (NDR) as requested.
 
Some information has been redacted under the following regulations:-
 
Regulation 13(1) of the Regulations states that the Council is not
required to disclose the personal information of either the requester or
any other individual if disclosure would contravene the rights of the
individuals to whom the data relates.
•       The redacted data comprises the personal data of staff below tier
3 and contractors.
Staff below tier 3 have a reasonable expectation that their details will
not be disclosed in the public domain.
Contractors corresponding with Norfolk County Council have a reasonable
expectation that their correspondence would remain confidential.
 
Regulation 12(5)(e) states that a public authority may refuse to disclose
information to the extent that its disclosure would adversely affect the
confidentiality of commercial or industrial information where such
confidentiality is provided by law to protect a legitimate economic
interest.
•       The redacted data provides information about individual suppliers
that could be damaging to the commercial interests of those suppliers and
may give their competitors an unfair advantage in future tender bids.
•       Revealing this information would be damaging to Norfolk County
Council’s commercial interests, in as much as it could lead to price
fixing, or collusion preventing Norfolk County Council from achieving best
value for the people of Norfolk. 
Public Interest Test Reasons
 
The Council has considered whether the public interest in maintaining this
exemption is outweighed by the public interest in disclosure.
 
This Council has considered the following reasons in favour of disclosure:
o       Promoting accountability and transparency by public authorities
for decisions taken by them.
o       Promoting accountability and transparency in the spending of
public money, and engagement in commercial matters.
 
Balanced against this are the following reasons against disclosure:
o       Releasing this information could give competitors an unfair
advantage.
o       Norfolk County Council has a duty to achieve best value in
procuring services for the people of Norfolk by procuring the right level
of service for the best possible price.  This could be prevented by
releasing this information.
 
If you are dissatisfied with our handling of your request you have the
right of appeal through the Council’s internal review procedure by setting
out the grounds of your appeal in writing to:
 
[email address]
or Information Compliance Team
Room 043
County Hall
Martineau Lane
Norwich
NR1 2DH
 
An appeal should be submitted within 40 working days of the date of this
notice and should be identified as "EIR Appeal".
 
If you are dissatisfied after pursuing the complaints procedure, you may
apply to the Information Commissioner for a decision whether your request
for information has been dealt with in accordance with the Regulations. 
Refer to the ICO Website at: [1]https://ico.org.uk/concerns/ for advice on
how to report a concern.  Or you can write to them at:
 
First Contact Team
Information Commissioner's Office
Wycliffe House
Water Lane, Wilmslow
Cheshire
SK9 5AF
 
Yours sincerely
 
Bev Whittaker, Information Compliance Officer
Information Management
Tel: 01603 638017 | Dept: 01603 222661
Room 43, Lower Ground South, County Hall, Martineau Lane, Norwich
  
 
 
 

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