Repeat DBS checks for school staff, governors and volunteers

Susan Jackson made this Freedom of Information request to North Yorkshire County Council

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The request was successful.

Dear North Yorkshire County Council,

North Yorkshire Education Service has a policy of repeating DBS checks every 3 years for school staff, governors and volunteers. Please give me the following information:

1 The number of such checks carried out per annum.
2 The costs incurred centrally (i.e. not by schools)in carrying out these checks.
3 The number of instances per annum when an individual has been dismissed or otherwise censured as a result of information brought to light as a result of such a repeat check. If this is not available, details of any audits of the effectiveness of this policy that have been undertaken.
4 The name of the senior officer with responsibility for this policy.

If connection with this request please let me have the responses to the following FOI requests:

N6476 of 25/02/2013
N7057 of 25/02/2013

Yours faithfully,

Susan Jackson (Mrs)

Data Management Officer, North Yorkshire County Council

2 Attachments

Dear Ms Jackson

Thank you for your request for information, of which we acknowledge receipt.

Your request has been passed to the appropriate officer to provide a response as soon as possible, and in any event within 20 working days, as required by the relevant legislation.

Please find below and attached the responses to FOI requests N6476 and N7057 that you requested.


"Thank you for your email regarding your FOI request.

Please find attached the information which was submitted in the DfE returns for the years 2009/10 and 2010/11. As we advised in our previous email, some of the information in the spreadsheet is exempt from disclosure. Where the numbers are so low that it may lead to the identification of individuals, we are withholding this information under section 40 (2) of the Freedom of Information Act 2000 which exempts personal information from disclosure if disclosure would breach one or more principles of the Data Protection Act 1998. In this case we consider that disclosure would breach the first principle, namely that personal information must be fairly and lawfully processed and must meet one of the conditions for processing as provided by schedule 2 of the Act. In this case we consider that the disclosure would be unfair and unlawful and none of the conditions for processing would be met. I have attached a copy of the appeals procedure for your information.

Where the numbers are low, we have stated that there are fewer than 5. We have also had to withhold totals, as disclosure of these could enable other withheld numbers to be calculated.

As you are aware from our previous response, any reference to ‘school’ is not split by Local Authority maintained / non-maintained so does include, for example Independent schools and Academies.

As stated in our previous response, the figures for 2011/12 have not yet been requested by the DfE and are therefore not available to send at this time. It is not yet clear whether the DfE will make this request for 2011/12 data, but if you wish to enquire at a later date we will be able to confirm whether the return is available. I would suggest that any such request should be made in May/June.

Alternatively, if you wish to submit a request asking for specific data for 2011/12, in the way it has been provided for 2009/10 and 2010/11, then we will respond to that request accordingly. If you do require some of this data, please let us know exactly which information would be of interest to you."


"Thank you for your request for information.

How many people working in schools in North Yorkshire have a criminal conviction according to their latest CRB check? Can you please state the type of offence the convictions relate to.
This information is not held centrally. The only way to obtain it would be to contact the individual schools. Their contact details can be found using the link below:

How many people working in schools in North Yorkshire have lost their jobs because of a criminal conviction since September 2010? Can you please state the offence they were convicted of and when they lost their job.

How many prospective teachers/school employees had criminal convictions flagged up on their CRB check for each of the past five academic years. What were those crimes?
We don’t hold DBS information for longer than 6 months for new applicants, so we can only confirm that there have been none within that time period."

Kind regards

Paul Atkinson, for

Data Management Officer
North Yorkshire County Council
01609 533219 [email address]

show quoted sections

Chief Executive, North Yorkshire County Council

Dear Mrs Jackson,


With reference to your information request regarding DBS checks, I can
provide the following information.


1. The number of checks carried out per annum for school staff and
volunteers, excluding NYCC centrally employed staff:

2010/11 School Staff 7510       Volunteers 2487 Total 9997

2011/12 School Staff 4417       Volunteers 2122 Total 6239

2012/13 School Staff 4476       Volunteers 2219 Total 6695


2. Any costs incurred centrally are paid for by the school (The cost
charged by the Disclosure and Barring Service is £44 per DBS check and £0
for volunteers).


3. The number of instances per annum when an individual has been dismissed
or otherwise censured as a result of information brought to light as a
result of repeat checks.   Over the last 3 year period there have been no
instances where an employee or volunteer in school has been dismissed or
otherwise as a result of a DBS recheck.  North Yorkshire County Council
takes its safeguarding responsibility very seriously and carries out
regular audits and governance checks to ensure staff are suitable to work
in regulated activity. This includes mandatory safeguarding training.


4. North Yorkshire County Council deals with policy matters via a number
of different consultative groups who collectively discuss and agree policy
matters alongside leaders in Education.  Policy is not the decision of one
individual. The appropriate senior officer who co-ordinates policy in
relation to DBS checks is Sarah France-Gorton: Principal Advisor
Resourcing and Reward


I understand that our Data Management Officer has already supplied you
with the two previous responses you requested.


Yours sincerely,


Dani Reeves

North Yorkshire County Council

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Susan Jackson left an annotation ()

I am writing to North Yorkshie County Council and to the National Governor Association.