Dear Sir/Madam,

Your request for information was received by us on 30/Mar/2023. Our
initial assessment of your request is that the information in question, if
it is held by the council, may fall within the scope of the Freedom of
Information Act 2000. A further assessment will be made once we have
located any relevant information held by the council.

Under the provisions of the Freedom of Information Act 2000, we will
normally respond to your request promptly, but in any case within 20
working days following the date that we received it. This means that you
will normally receive a response from the Council on or before
02/May/2023.

For your information, the Act defines a number of exemptions, which may
prevent release of some or all of the information you have requested.
There will be an assessment of the information available and if any of the
exemption categories apply the information may not be released. In the
case of a qualified exemption the Public Interest Test will be considered.
You will be informed if any of the information held is subject to any
exemption and if so reason the exemption has been applied and of your
rights of appeal.

If the information you request contains reference to a third party they
may be consulted prior to a decision being taken on whether or not to
release the information to you. You will be informed if this is the case.

If you have asked for any information to be provided in a specific format
we will do our best to do so. However if it is not practicable or it is
unreasonable to do so, any information will be provided in Adobe Acrobat
pdf or Microsoft Excel.

Should you require the information to be provided other than by email a
fee may be payable in respect of disbursements, you will be informed if
this is the case. In this event the fee must be paid before the
information is processed and released. The 20 working day time limit for
responses is suspended until receipt of the payment.

For a comprehensive guide to your rights under the Freedom of Information
Act and how we will handle your request, you may like to visit our Access
to Information web pages at
[1]www.newark-sherwooddc.gov.uk/yourcouncil/makingarequestforinformation/.

The personal information you have provided to us will only be used to
process your request and the information will be treated in accordance
with the Data Protection Act 2018 and the GDPR.

If you have any queries or concerns about your request please do not
hesitate to contact me, quoting the reference number given in the subject
line of this email.

Yours sincerely,

Information Governance Team
Law and Information Governance
Newark and Sherwood District Council

Email: [email address]
Tel: 01636 655216/7

[2]www.newark-sherwooddc.gov.uk
[3]Newark and Sherwood District Council logo

══════════════════════════════════════════════════════════════════════════

This message and any attachments are for the named persons use only. It
may contain sensitive or protectively marked material up to OFFICIAL
(SENSITIVE) and should be handled accordingly. No confidentiality or
privilege is waived or lost by any mistransmission. If you receive this
message in error, please immediately delete it and all copies of it from
your system, destroy any hard copies of it and notify the sender. You must
not, directly or indirectly, use, disclose, distribute, print, or copy any
part of this message if you are not the intended recipient. Whilst every
endeavour is made to ensure that any attached files are virus free, we
would advise that a check be performed before opening.

Newark and Sherwood District Council and any of its subsidiaries each
reserve the right to monitor all e-mail communications through its
networks. Any views expressed in this message are those of the individual
sender, except where the message states otherwise and the sender is
authorized to state them to be the views of any such entity. Newark and
Sherwood District Council accepts no liability for any personal views
expressed.

Senders and Recipients of email should be aware that, under the Data
Protection Act 2018 and the GDPR and the Freedom of Information Act 2000
the contents may have to be disclosed in response to a request.

Any personal information that that you provide in response to this email,
or in any other communication with the Council will be processed in
accordance with our responsibilities under data protection legislation.
For further details please see our website for our Privacy Notice
[4]https://www.newark-sherwooddc.gov.uk/you....

Newark and Sherwood District Council Legal Disclaimer.

══════════════════════════════════════════════════════════════════════════

References

Visible links
1. file:///tmp/www.newark-sherwooddc.gov.uk/yourcouncil/makingarequestforinformation/
2. Newark and Sherwood District Council web site
http://www.newark-sherwooddc.gov.uk/
4. https://www.newark-sherwooddc.gov.uk/you...

Dear Sir/Madam,

Your request for information received by us on 30/Mar/2023 about Repair to
the Grade 2* Saracens Head Southwell has now been considered. The
information held by the Council relevant to your request is set out below:

This request has been handled under the Freedom of Information Act 2000.

Request Details:

Re Saracens Head Southwell
1. When was first contact made with either the owner, Greene King plc, or
leaseholder (or both) expressing concern about the condition of the
building ?
2. Has and if so when did Newark and Sherwood District Council issued a
formal notice requiring the current planned works and to whom was that
notice addressed?
3 How many times has Newark and Sherwood District Council contacted Greene
King and/ or the leaseholder requesting repairs or expressing concern
about the North Range , and what are the dates of these contacts?
4. Was the Newark and Sherwood District Council aware of the circumstances
surrounding the Covid Repairs grant made by Historic England for repair of
the North Range and the eligibility terms for the grant? Was the Newark
and Sherwood District Council involved in this grant? Was the grant made
at the request of the owner or leaseholder and to whom was the grant paid?
Have any other grants been paid, offered or requested towards maintenance
of the North Range or any other part of the hotel?
5 Is Newark and Sherwood District Council aware of Historic England's
grant conditions on the repair of the North Range or is Greene King and/
or the leaseholder contributing and if so what are these conditions?
6. Once the repairs are completed, what could the response of Newark and
Sherwood District Council be so that the North Range can be removed from
the concerns list of the Council or will the history of neglect of the
building justify it being retained on that register?
7. Has Greene King and/or the leaseholder agreed or offered any ongoing
arrangements that give Newark and Sherwood District Council any greater
level of confidence that in future the building will be better maintained
and protected ? What are those arrangements?

Response:

1. 
11th July 2016 – site visit
16th December 2016 – Letter to Greene King from NSDC
21st December 2016 – Greene King replied to say tenants are responsible
for repairs
2. 
No Notice has been served. The result of the 2016 engagement was the
submission of a listed building consent (ref 18/00442/LBC) which was
approved and implemented (conditions discharged in full).
3. 
16th December 2016 – Letter to Greene King from NSDC
21st December 2016 – Greene King replied to say tenants are responsible
for repairs
4th January 2017 - Email to Greene king from NSDC –this is a reply to
letter dated 21st December 2016
7th February 2017 – Meeting with Greene King (and other bodies) to discuss
the state of repair of the North Range and options for its future use.
Email conversation between NSDC and leaseholder and another person.
Contained 2 emails from NSDC. The dates were as follows:
7th December 2022
9th December 2022
4. 
No - this is administered by Historic England (HE), not NSDC. No
involvement from NSDC therefore. No awareness of any other grants.
5 
No, this information is held by Historic England. They can be contacted
via their website:
https://historicengland.org.uk/about/wha...
6. 
Although repairs are welcomed, continued vacancy could justify retention
on the Heritage at Risk (H@R) register. However, this will be a decision
for Historic England as they maintain the H@R Register. Therefore you will
need to contact Historic England if you require more information, see Q5
for details.
7. 
Work is due to start on site very shortly. This gives us some level of
comfort. We will continue to engage with both land owner and tenant to
ensure that this important building is properly maintained. Historic
England are also monitoring the situation.

Your right to complain under the Freedom Of Information Act 2000
If you are dissatisfied with how we have handled or responded to your
request you have the right to request an internal review. The review will
not be led by the Officer who dealt with the original decision, although
it may be necessary to consult with them as part of this process. It will
be referred to someone with the appropriate level of seniority and
expertise.

Any request for an internal review should be submitted within two months
of the date of this letter. Should you wish to proceed to this stage
please advise us quoting the reference number at the top of this page.

If you are not content with the outcome of the internal review you may
apply directly to the Information Commissioner’s Office for a decision.
Please note that the Information Commissioner will not make an independent
investigation into your complaint unless you have exhausted our own
complaints procedure.

The Information Commissioner can be contacted at
https://ico.org.uk/make-a-complaint

If you have any queries or concerns about your request, or any
difficulties with any attachments please do not hesitate to contact me,
quoting the reference number shown in the subject line of this email.

Yours sincerely,

Information Governance Team
Law and Information Governance
Newark and Sherwood District Council

Email: [email address]
Tel: 01636 655216/7

[1]www.newark-sherwooddc.gov.uk
[2]Newark and Sherwood District Council logo

══════════════════════════════════════════════════════════════════════════

This message and any attachments are for the named persons use only. It
may contain sensitive or protectively marked material up to OFFICIAL
(SENSITIVE) and should be handled accordingly. No confidentiality or
privilege is waived or lost by any mistransmission. If you receive this
message in error, please immediately delete it and all copies of it from
your system, destroy any hard copies of it and notify the sender. You must
not, directly or indirectly, use, disclose, distribute, print, or copy any
part of this message if you are not the intended recipient. Whilst every
endeavour is made to ensure that any attached files are virus free, we
would advise that a check be performed before opening.

Newark and Sherwood District Council and any of its subsidiaries each
reserve the right to monitor all e-mail communications through its
networks. Any views expressed in this message are those of the individual
sender, except where the message states otherwise and the sender is
authorized to state them to be the views of any such entity. Newark and
Sherwood District Council accepts no liability for any personal views
expressed.

Senders and Recipients of email should be aware that, under the Data
Protection Act 2018 and the GDPR and the Freedom of Information Act 2000
the contents may have to be disclosed in response to a request.

Any personal information that that you provide in response to this email,
or in any other communication with the Council will be processed in
accordance with our responsibilities under data protection legislation.
For further details please see our website for our Privacy Notice
[3]https://www.newark-sherwooddc.gov.uk/you....

Newark and Sherwood District Council Legal Disclaimer.

══════════════════════════════════════════════════════════════════════════

References

Visible links
1. Newark and Sherwood District Council web site
http://www.newark-sherwooddc.gov.uk/
3. https://www.newark-sherwooddc.gov.uk/you...