Regularly Funded Organisations - RPO

Simon Whitehouse made this Freedom of Information request to Arts Council England

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Arts Council of England,

The Regularly Funded Organisations: key data from the 2011/12 annual submission report, which is published at

http://www.artscouncil.org.uk/advice-and...

contains summary data for the 796 organisations that returned an annual submission for the 2011/12 funding year.

I would like the individual data for each organisation, please. From reading the report it appears that for each organisation this consists of:

Name
Region
Art Form
Total subsidy
Number of activities in England
Attendance
Permanent staff
Contractual staff
Volunteers
Ethnicity breakdown
Disability breakdown
Gender breakdown
Earned income
Contributed income
LA subsidy
Other public subsidy
Expenditure by category
Number of performances, exhibition days, film screenings
Attendance - known and estimated
Number of new works commissioned
School performances
School performance attendance
Publications by type (number of titles published)
Publications by type (sales and distribution figures)
Formal education programmes by number sessions delivered, audience (known and estimated), artists involved
Informal education programmes by number sessions delivered, audience (known and estimated), artists involved
Professional training sessions delivered to artists, teachers, others
Income per attendance
Subsidy per attendance (by ACE, LA and other)
Touring locations (by region)
Touring locations (by LA)

My preference is for this to be provided in electronic format, preferably as a comma separated variable (csv) file.

I would also like to know the names of the regularly funded organisations that did not submit an annual return.

Thank you in advance of your response.

Yours faithfully,

Simon Whitehouse

FOI, Arts Council England

Dear Mr Whitehouse,

Thank you for your request for information from the Arts Council.

I can confirm that this request will be considered in line with our obligations under the Freedom of Information Act 2000. This means that we will respond to your request in full as soon as possible and, at the latest, within 20 working days from the day after we received your email. Consequently you will hear from us no later than 24 October 2013.

If you would like to know more about how we will deal with your request for information, you can find information on our website http://www.artscouncil.org.uk/who-we-are...

Alternatively for a more comprehensive look at information rights legislation, please visit the Information Commissioner’s website http://www.ico.gov.uk

If you have any further queries in the meantime please do not hesitate to contact me.

Regards

Tom Matthews

Thomas Matthews
Officer, Information
Arts Council England
The Hive
49 Lever Street
Manchester
M1 1FN
Email: [email address]
Direct line: +44 (0)161 934 4319
www.artscouncil.org.uk

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FOI, Arts Council England

Dear Mr Whitehouse,

Thank you for your request for information from the Arts Council.

As previously mentioned, I can confirm that this request was considered in line with our obligations under the Freedom of Information Act 2000.

You requested:

Summary data for the 796 organisations that returned an annual submission for the 2011/12 funding year. I would like the individual data for each organisation, please. From reading the report it appears that for each organisation this consists of: Name / Region / Art Form / Total subsidy / Number of activities in England / Attendance / Permanent staff / Contractual staff / Volunteers / Ethnicity breakdown / Disability breakdown / Gender breakdown / Earned income / Contributed income / LA subsidy / Other public subsidy / Expenditure by category / Number of performances, exhibition days, film screenings Attendance - known and estimated Number of new works commissioned School performances School performance attendance Publications by type (number of titles published) Publications by type (sales and distribution figures) Formal education programmes by number sessions delivered, audience (known and estimated), artists involved Informal education programmes by number sessions delivered, audience (known and estimated), artists involved Professional training sessions delivered to artists, teachers, others Income per attendance Subsidy per attendance (by ACE, LA and other) Touring locations (by region) Touring locations (by LA).
I would also like to know the names of the regularly funded organisations that did not submit an annual return.

Our Response:

We have considered your request under the requirements of the Freedom of Information Act 2000 and we are sorry, but we will not be providing the information that you have requested.

As I believe you are aware, some of the Headline data/information [Key data from the 2011/12 annual submission, November 2012] you have requested is already available on our website at the location: http://www.artscouncil.org.uk/media/uplo...
In withholding the remaining information, the Arts Council will be relying on sections 41 (1) and 44 (1) of the Freedom of Information Act 2000. Section 41 relates to information held in confidence and section 44 allows a public authority to withhold information where disclosure is prohibited under another piece of legislation.

The data sets that you have requested are collected and used to produce our official national statistics figures. The regulation of Official National Statistics, and the information used in compiling these, is regulated by the Statistics and Registration Services Act 2007. Section 13 of this Act imposes on any organisation authorised to collate official national statistics, a legal duty to comply with the Code of Practice set out in the legislation. Principle 5 of the Code of Practice states that private information (including information from corporate bodies) compiled in the production of national statistics is confidential and should be used for statistical purposes only.

I am sorry that we have not been able to provide you with all the information that you have requested, however you did also request the names of the regularly funded organisations that did not submit an annual return. As you may already be aware, 832 regularly funded organisations were requested to complete the annual submission and 796 responses were received. The 36 organisations that were not included in our headline data are listed below, however please be aware that they are split into two categories, those who we never received a response from and those who we received a response from but it was late and therefore not incorporated into the 2011/12 report. We have included the names of the organisations whose responses were late for the sake of completeness.

Never Received

Notting Hill Mas Bands Association
Tropical Isles
Arcadia Books Ltd
Nitro
Henri Oguike Dance Company
Portland Green Cultural Projects Ltd
Pakistan Cultural Society
Sunderland City Council
Greenroom
Litfest
Lanternhouse
Folly
The Liverpool and Manchester Design Initiative Ltd
Prescap
Brewhouse Theatre & Arts Centre
CMAT Ltd
Jonzi D Productions

Received Too Late

&Co The cultural marketing house
Arts & Business Ltd
Black Voices Limited
Circle Of Literary Friends - Merseyside
Company FZ
Designer Maker West Midlands
Dodgy Clutch Staged Presentations
English Heritage North East Region
Gloucestershire County Council acting as Gloss Arts Education Agency
Vital Xposure
Lincolnshire County Council
Lumen Art Ltd
Manchester International Arts
Mandinga Arts
National Foundation for Youth Music
Redcar & Cleveland Borough Council
Shisha (South Asian Vis Arts & Crafts)
Sound It Out Community Music
The Shed

If you are not satisfied that the Arts Council has complied with the Freedom of Information Act in responding to your request you have the right to an internal review. Please contact me at the address above, explaining what you would like us to review under the Act. Alternatively you can detail your concerns in writing and send them to the Chief Executive, Arts Council England, 14 Great Peter Street, London, SW1P 3NQ or email to [email address]

If you are not content with the outcome of the internal review, you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Kind regards

Hannah

Hannah Burling
Senior Officer, Information
Arts Council England
The Hive
49 Lever Street
Manchester
M1 1FN

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Dear Arts Council of England,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Arts Council of England's handling of my FOI request 'Regularly Funded Organisations - RPO'.

Following your response stating that you would not be providing me with all the information I requested I would like some advice and assistance on what data you are able to release from the annual return that regularly funded organisations make.

I note that the following request was met

https://www.whatdotheyknow.com/request/a...

and so assume that not all of the data you hold from annual returns has to be withheld due to disclosure being prohibited by another piece of legislation.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/r...

Thank you in advance of your response.

Yours faithfully,

Simon Whitehouse

FOI, Arts Council England

Dear Simon,

Thank you for your email. I will arrange for our legal services to review the original response and our compliance with the legislation.

We will respond in line with the Information Commissioner’s guidance on internal reviews, within 20 working days; consequently you should hear from us no late than 4 December 2013, taking into account a Scottish bank holiday.

Kind regards

Hannah

Hannah Burling
Senior Officer, Information
Arts Council England
The Hive
49 Lever Street
Manchester
M1 1FN

Email: [email address]
Direct line: +44 (0)161 934 4412
www.artscouncil.org.uk

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FOI, Arts Council England

1 Attachment

Dear Mr Whitehouse,

 

Please find attached the response to your request for internal review.

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision.  The Information Commissioner can be contacted at Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF.

 

Kind regards

 

Hannah

 

Hannah Burling

Senior Officer, Information

Arts Council England

The Hive

49 Lever Street

Manchester

M1 1FN

 

Email: [1][email address]

Direct line: +44 (0)161 934 4412

[2]www.artscouncil.org.uk

 

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FOI, Arts Council England

Dear Mr Whitehouse,

 

I write further to your request for information submitted to Arts Council
England (ACE) on 26^th September 2013 regarding the annual survey
submissions from 796 Regularly Funded Organisations in 2011/12.

 

You will already be aware that the Information Commissioner’s Office have
been in touch with us regarding your complaint to them about the way in
which ACE dealt with your request under the Freedom of Information Act
2000. As a result of this we reconsidered our position and intend to
release the information in question to you. We hope this will mean we can
informally resolve your complaint with the ICO however of course we will
need you to agree with this approach and inform the Commissioner of your
decision.

 

I should explain that we intend to release the data in full in a csv
format as requested however as you will be aware the responses we received
do, in part, concern staff members of the organisations who responded to
the survey.  The data collected is around disability and ethnicity and
would therefore be classed as sensitive personal data under the Data
Protection Act 1998. We do want to release as much information as we
possibly can but I hope you understand that we also need to ensure we do
not disclose sensitive personal data about staff members that may be
identifiable with other information already in the public domain.

 

As such where actual numbers are less than 5 individuals, these have been
supressed and instead expressed as <5. Therefore we have replaced all
positive values fewer than 5 (not zero) in columns which express the
gender, ethnicity or disability (except where the ethnicity status is ‘Not
known/prefer not to say’) of an individual with the sign <5, signifying
that for that organisation fewer than 5 individuals were reported to have
that characteristic.

 

If you are happy to receive the information in csv format as outlined
above then please notify the Information Commissioner’s Office as soon as
possible (copying in [1][email address]) and then we can arrange to
send you the information in question as soon as possible. If you wish to
receive the information to another email address other than
WhatDoTheyKnow.com please notify us otherwise we will release the
information alongside other correspondence relating to your request.

 

I look forward to hearing from you soon.

 

Kind regards

 

Hannah

 

Hannah Burling

Senior Officer, Information

Arts Council England

The Hive

49 Lever Street

Manchester

M1 1FN

 

Email: [2][email address]

Direct line: +44 (0)161 934 4412

[3]www.artscouncil.org.uk

 

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Simon Whitehouse

Dear Hannah,

Thanks for your response.

In principle I have no objection to informally resolving the complaint and I've informed the case officer at ICO that this is the approach I'll be taking.

I'm happy with the anonymisation measures that you've outlined; they seem to be reasonable. I don't want to risk identifying individuals in the data you release either.

I'd be grateful if you would release the data under an Open Government license or another similar one conformant with the Open Definition. Please do continue to use What Do They Know when providing the information.

I don't think I can cc the ICO into this response so I will send a separate email to them and include you.

Thank you for your time and assistance in this, it is appreciated.

Yours sincerely,

Simon Whitehouse

FOI, Arts Council England

2 Attachments

Dear Simon,

 

Thank you for your email confirmation that you are happy to informally
resolve your complaint with the Information Commissioner's Office.

 

As such please find attached the .csv files. Please note that there are 2
sheets,  1 for the main survey data and a second for touring data, as .csv
does not support multiple sheets. Where held we have also tried to include
company or charity numbers of the organisations which we hope will be
useful to you.

 

We are publishing this data under an [1]Open Government Licence. With only
a few restrictions, this enables you to re-use our data in any way you
choose, including for commercial purposes.

 

Attribution statement
If you choose to re-use Arts Council England data, you will need
to include our attribution statement.  The statement should be composed as
follows: 

 

·         (c) Arts Council England. This information is licensed under the
terms of the Open Government Licence.

 

I will now contact the ICO to confirm we have released this information to
you but if you have any further questions or queries please do not
hesitate to contact me again.

 

Kind regards

 

Hannah

 

Hannah Burling

Senior Officer, Information

Arts Council England

The Hive

49 Lever Street

Manchester

M1 1FN

 

Email: [2][email address]

Direct line: +44 (0)161 934 4412

[3]www.artscouncil.org.uk

 

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