Registers of Gifts & Hospitality

Heather Brooke made this Freedom of Information request to Office of Communications

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Heather Brooke

Dear Sir or Madam,

Under the Freedom of Information Act I seek a copy of your register of gifts and hospitality. Specifically I would like to obtain a complete record of all the gifts and hospitality offered to, or accepted by, officials of Ofcom.

Please provide a copy of the register or its contents for the past two years. I would prefer to receive this information electronically.

The usual format for these registers is in an excel spreadsheet with the following field categories:
• Date of gift/hospitality offered,
• Date accepted
• Recipient’s name
• Donor’s name (individual and/or company)
• Type of gift/hospitality
• Value

If this request is too broad in any way then I would expect under your section 16 duty to provide advice and assistance that you will contact me to negotiate a way to make this request manageable. Such registers are common throughout the public and private sector, however, so I do not anticipate that it will be difficult to comply with this request.
If you don’t hold the information but know where it is held then please can you inform me of this and if possible transfer the request to that public body

I would be grateful if you could confirm in writing that you have received this letter, and I look forward to your response within the statutory time limits. Thank you for your consideration of this request.

Regards,
Heather Brooke

Information Requests, Office of Communications

Ofcom reference: 1-123462101

Dear Ms Brooke

Freedom of Information: Right to know request

Thank you for your request for information asking for a copy of Ofcom's Gifts and Hospitality Register. Your request was received on 28 July 2009 and I am dealing with it under the terms of the Freedom of Information Act 2000 (‘the Act’).

Generally any information provided will consist of copies of original documents in paper or electronic format.

Where we hold the information you have requested we will endeavour to answer your request in full and within 20 working days. If we are unable to provide the information requested, we will explain why under the Act the information has not been provided.

If you have any queries then please contact [Ofcom request email]. Please remember to quote the reference number above in any future communications.

Yours sincerely

Eleanor Berg
Information Requests

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Information Requests, Office of Communications

1 Attachment

Dear Ms Brooke

Please find correspondence attached.

Yours sincerely

Eleanor Berg

:: Eleanor Berg

Information Requests

Email: information.requests[1]@ofcom.org.uk

:: Ofcom

Riverside House

2a Southwark Bridge Road

London SE1 9HA

020 7981 3000

[2]www.ofcom.org.uk

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Dear Ms Berg,
I am seeking an internal review of your decision to delay my request by claiming s36 and using the public interest extension.

These registers are routinely published and should be available for public inspection as a matter of course. There is no legitimate recourse to s36 nor to delay answering my request by claiming a public interest test is needed.

The disclosure of this information has already been tested in the Information Commissioner's Office. In fact the publication of these registers should be part of your organisation's publication scheme and I am curious to know why I even have to file an FOI request for them as they ought to be automatically disclosed.

See ICO guidance:
http://www.ico.gov.uk/what_we_cover/free...

Lists and registers

We would expect information in this class to be information contained in currently maintained lists and registers only.

* Public registers and registers held as public records.

Where an NDPB is obliged to maintain a register and to make the information in it available for inspection by the public, it is accepted that in most circumstances the existing provisions covering access will suffice. We would expect however that NDPBs do publicise which public registers they hold and how the information in them is to be made public. Where registers contain personal information, NDPBs must ensure that this is protected by the data protection principles.

* Register of gifts and hospitality provided to Board members and senior personnel
* Any register of interests kept in the department
* Other lists required by law
---

Taking note of the above, I therefore expect your substantive reply promptly as the statutory period has already elapsed.

Yours sincerely,

Heather Brooke

Information Requests, Office of Communications

Dear Ms Brooke

Thank you for your email of 27 August 2009 to Ms Berg requesting an
internal review of Ofcom's decision to extend the time limit for
responding to your request for information. As explained, this extension
is because the information is being considered under an exemptions which
exempt Ofcom from releasing the information to which a public interest
test applies.

As Ofcom has yet to communicate its final decision to either provide you
with the information you have requested or issue you with a refusal notice
under section 17 of the Freedom of Information Act, we will not be
commencing an internal review until this point, as advised by the
Information Commissioner's Office. Should, once you have received our
decision, still wish for us to conduct an internal review, we will be more
than happy to undertake this at that point.

Yours sincerely

Jonathan Ayres

:: Jonathan Ayres

Information Compliance Adviser

Information Requests

020 7981 3854

[email address]

:: Ofcom

Riverside House

2a Southwark Bridge Road

London SE1 9HA

020 7981 3000

[1]www.ofcom.org.uk

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Information Requests, Office of Communications

4 Attachments

Dear Ms Brooke

Please find response attached.

Yours sincerely

Eleanor Berg

:: Eleanor Berg

Information Requests

Email: information.requests[1]@ofcom.org.uk

:: Ofcom

Riverside House

2a Southwark Bridge Road

London SE1 9HA

020 7981 3000

[2]www.ofcom.org.uk

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