Regeneration - Discussions etc following the "Wavehill Consultation"

Steve Hunt made this Freedom of Information request to Conwy County Borough Council

This request has been closed to new correspondence. Contact us if you think it should be reopened.

Waiting for an internal review by Conwy County Borough Council of their handling of this request.

Dear CCBC,

I refer to the "Performance Measurement Framework for the Bay Life Initiative Complete Data Analysis of Business, Community and Voluntary Group, and Street Interviews" prepared for CCBC by Wavehill Consulting, which you sent me in part answer to my FOI request http://www.whatdotheyknow.com/request/co...

Please provide copies of the minutes of the meeting of 2nd June 2006 (where Wavehill Consulting discussed this document with CCBC) and of any subsequent meetings where the data in this document has been discussed.

Please also provide copies of any further documents, consultations, strategies etc. that have been produced (and a list of any that are currently under production) that make reference to, or use of, the data in this document.

Please also tell me how much CCBC paid Wavehill Consulting in total to research and produce this consultation and report, and how satisfied CCBC is with the result.

Yours,

Steve Hunt

Info Regs Unit, Conwy County Borough Council

Dear Mr Hunt

Thank you for your e-mail requesting information under the Freedom of
Information Act 2000. We will now proceed with the request and it is our
intention to have responded by 31/3/2009 , if not sooner.

Some of the information we hold may be regarded as exempt information
under
the provisions of the Act i.e. it will not or cannot be given to you and
you
will be advised if this is the case.

Once the information has been identified the Council may also ask that a
fee
be paid for processing and delivering the information to you. Details of
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fee to be charged will be notified to you as soon as possible.

Uned Reoliadau Gwybodaeth/Information Regulations Unit
Cyngor Bwrdeistef Sirol CONWY County Borough Council
E-Bost / E-Mail: [Conwy Council request email]

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Info Regs Unit, Conwy County Borough Council

1 Attachment

Dear Mr Hunt

Please see attached minutes as requested.

No other documents/consultations are known to have been produced, however one document which makes reference to the Wavehill report is the Bay Life Development Plan pages 16 & 38 which is available via the following link;
http://www.colwynbaylife.co.uk/?lang=en-...

Wavehill were paid a total of £21,900 and the funding came from the Welsh Assembly Government Physical Regeneration Fund.

If for whatever reason you are unhappy with the response please contact us direct by e-mail or by post addressed to Conwy County Borough Council, Information Regulations Unit, Bodlondeb, Conwy, LL32 8DU.

Uned Reoliadau Gwybodaeth / Information Regulations Unit
Cyngor Bwrdeistref Sirol CONWY County Borough Council
E-bost / E-mail: [Conwy Council request email]

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Dear Info Regs Unit,

Thanks for the minutes, however they are the wrong ones. The minutes seem to be for the morning meeting of the Project Management Board. What I require is the minutes from the afternoon meeting of 2nd June 2006 facilitated by Wavehill Consulting to discuss the 2007-2014 regeneration plan with CCBC. I did explain this in my original request.

You also failed to mention how satisfied CCBC are with the report?

I am intrigued that you state no other documents or consultations have been produced that make any use of the data that cost £22,000 to produce... seems like rather a waste of money?

Yours sincerely,

Steve Hunt

Info Regs Unit, Conwy County Borough Council

1 Attachment

Dear Mr Hunt

Further to your email dated 13/03/2009 regarding the minutes of the afternoon meeting of 02/06/2006 facilitated by Wavehill Consulting to discuss the 2007-2014 regeneration plan with CCBC, I am responding to inform you that the Baylife Co-ordinator Mr Shane Wetton cannot find a record of any such meeting, although he does state that this was 12 months before he commenced post. What he has said however is that he has found minutes of a meeting a month later where Wavehill attended a meeting of the Project Board, and we wonder whether this is the meeting you are referring to. These minutes are attached for your information.

If for whatever reason you are unhappy with this response then please contact us direct by email or by post addressed to:

Information Regulations Unit
Conwy County Borough Council
Corporate Information & Complaints Service
Bodlondeb
CONWY
LL32 8DU
Email: [Conwy Council request email]

Many thanks indeed.

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Dear Info Regs Unit,

No, this is not the meeting I am referring to.

The meeting was on the afternoon of June 2nd 2006 as previously stated. It was attended by the full exec board of the Colwyn Bay Regeneration Board (or "Baylife" or whatever its correct title was at that point) plus Sheila Potter, Carole Weller and Rachel Gill. Perhaps one of these people will have a copy of the minutes in their respective departments / files?

Yours sincerely,

Steve Hunt

Info Regs Unit, Conwy County Borough Council

Dear Mr Hunt

We have been informed by Linda Ford, Principal Development Officer (Business Support) from within our Community Development Service that the event on the afternoon of 2nd June 2006 was not a meeting but a facilitated session. The purpose of the session was to prioritise the projects which had already been agreed during previous consultations.

Members of the Executive Board were present, along with elected representatives from the Project Board. Individual attendees scored each proposed project in terms of the impact of proceeding/not proceeding. The results were fed back to the group and agreed during the session. Wavehill used flipcharts and post-it notes to gather opinion and agreement then collated the information onto a spreadsheet which was then used to feed in the priorities to the Baylife Initiative Action Plan.

There were no minutes due to the format of the session.

If for whatever reason you are unhappy with this response then please contact us direct by email or by post addressed to:

Information Regulations Unit
Conwy County Borough Council
Corporate Information & Complaints Service Bodlondeb CONWY
LL32 8DU
Email: [Conwy Council request email]

Many thanks indeed.

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Dear Info Regs Unit,

So are you stating that the priorities of the Baylife Initiative, a multi-million pound project, were decided by a closed group with a handful of post-it notes??

I cannot believe that such important decisions as this can be decided in such a ridiculously childish fashion.
Please therefore provide a copy of the Councils Policy Document where such a process as 'sticking post-it notes on a flipchart' is deigned to be an appropriate manner in which to make such decisions, and which clearly states such decision making process should NOT be minuted for future reference.

Please then provide a copy of the spreadsheet and list of priorities fed into Baylife which you refer to in your response as being produced by this meeting. Such information should have been supplied in response to my original request, as it clearly falls within the scope of the information originally requested.

You are reminded that you have once again broken the law by not providing the information requested within the legal time limit as per the Freedom of Information Act.

Steve Hunt

Dear Sir or Madam,

I still await CCBC's "post-it note on a flip chart" Policy for determining multi-million pound projects that you refer to above.

Steve Hunt

Info Regs Unit, Conwy County Borough Council

1 Attachment

Please see attached.

Uned Reoliadau Gwybodaeth/Information Regulations Unit
Cyngor Bwrdeistef Sirol CONWY County Borough Council
E-Bost / E-Mail: [Conwy Council request email]

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Dear Info Regs Unit,

Thank you for providing information pursuant to paragraph 3 of my letter of 7th May 2009, which I have waited over four and a half months for.

Perhaps you would now provide the information asked for in paragraph 2 of same, preferably without a further delay of four and a half months, viz: "Please therefore provide a copy of the Councils Policy Document where such a process as 'sticking post-it notes on a flipchart' is deigned to be an appropriate manner in which to make such decisions, and which clearly states such decision making process should NOT be minuted for future reference."

Steve Hunt

Please acknowledge receipt of my email of 24th September 2009, and give an indication of when I can expect a response.

Steve Hunt

Mr Smith,

Please acknowledge receipt of my email of 24th September 2009, and state when I can expect a response.

The outstanding question is very simple to answer.

Steve Hunt

Mr Smith,

I repeat, please acknowledge receipt of my email of 24th September 2009, and state when I can expect a response.

The outstanding question is very simple to answer.

Steve Hunt

Dear Info Regs Unit,

Please acknowledge receipt of my request for an internal review submitted on 21st June 2010, as this websites records show.

Steve Hunt

Info Regs Unit/Uned.Rheol-Gwyb, Conwy County Borough Council

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Cyngor Bwrdeistef Sirol CONWY County Borough Counci
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Automated replies do not constitute a response

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Now being investigated by the Information Commissioner. Case ref: FS50345718