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Refuse fleet & procurement

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Dear Birmingham City Council,

Please can you answer the following questions.

1. The number of heavy vehicles (greater than 3.5T and thus requiring an operators license) OWNED within your fleet

2. The number of heavy vehicles (greater than 3.5T and thus requiring an operators license) LEASED within your fleet

3. With regard to tyres for these vehicles, do you buy as part of a framework (like ESPO or CCS) or is it simply transactional? Is there a tender process?

4. Does decisions regarding vehicles and tyres sit with workshop or transport or procurement?

Yours faithfully,

Andy James

Place FOI, Birmingham City Council

Dear Andy James,

 

 

Freedom of Information Act 2000 – Request for Information FOI 17118

 

Thank you for your request for information held by the Council under the
provisions of the Freedom of Information Act 2000 which was received on
28/06/2017

 

This has been referred to the relevant service area to identify, locate
and retrieve the information that we hold. 

 

I would point out that under the Freedom of Information and Data
Protection Act (Appropriate Limits and Fees) Regulations 2004, a local
authority, such as Birmingham City Council, is obliged to respond to
requests for information where the request or related requests can be
complied with within 18 hours of officer time.

 

If we consider it would take over 18 hours to handle your request we will
let you know.  In some cases it may be that the information could be
provided if a fee is paid for the work to be undertaken. We would then
issue a fees notice which would need to be paid before the request was
handled.   For other requests, it may be possible to offer guidance as to
how the request might be re-scoped to enable information to be provided
within the 18 hours appropriate limit.

 

If you require any further information please do not hesitate to contact
us via email or on 0121 675 2336 or 675 7508 quoting the reference number
above in any future communications.

 

 

Ben Harpwood

Performance and Support Team

Room 330, 3^rd Floor

Council House Extension

Margaret Street

0121 675 2336

 

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Place FOI, Birmingham City Council

1 Attachment

 

Dear Mr James

 

Please see the attached response to your request for information under the
Freedom of Information Act 2000 and Environmental Information Regulations
2004.

 

I apologise for the delay in providing this response.

 

 

Val Llewellyn

Professional Support Services Adviser

Governance and Compliance

The Place Directorate

 

 

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Dear Place FOI,

Thank you for your response. With regard to the 263 owned vehicles you say you buy on a framework - can I ask which one? ESPO? CCS?

You also state you have a tender process - can I ask when the next tender process will start? Who won the most recent tender? Was it a tyre service provider or a tyre manufacturer?

Yours sincerely,

Andy James

Place FOI, Birmingham City Council

Dear Andy James, please find responses below from service area regarding
your follow up questions.

 

With regard to the 263 owned vehicles you say you buy on a framework - can
I ask which one? ESPO? CCS?

The last response stated 263 LGV vehicles.  There is no mention of a
framework being used for vehicle purchases, only tyres.

 

You also state you have a tender process - can I ask when the next tender
process will start? Who won the most recent tender? Was it a tyre service
provider or a tyre manufacturer?  

 

The last tender was won by Lodge Tyres, who are a tyre service
provider. Our Corporate Procurement Department will be taking forward the
next tender process, no start date has been confirmed for this currently.

 

 

 

 

Regards

Stuart Rimington

Professional Support Officer

Governance and Compliance

Performance and Support

Place Directorate

P/O Box 2122

3^rd  Floor Council House Extension

6 Margaret Street

B3 3BU.

[1][email address]

 

References

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1. mailto:[email address]

Dear Place FOI,

Thank you for your responses.

(1) With regard to the 263 owned vehicles you say you buy on a framework - can
I ask which one? ESPO? CCS?

The last response stated 263 LGV vehicles. There is no mention of a
framework being used for vehicle purchases, only tyres.

I WAS REFERRING TO TYRES WHEN I ASKED WHICH FRAMEWORK - ESPO? CCS?

(2) You also state you have a tender process - can I ask when the next tender
process will start? Who won the most recent tender? Was it a tyre service
provider or a tyre manufacturer?

The last tender was won by Lodge Tyres, who are a tyre service
provider. Our Corporate Procurement Department will be taking forward the
next tender process, no start date has been confirmed for this currently.

DOES THE CURRENT CONTRACT / TENDER WON BY LODGE TYRES HAVE AN EXPIRATION DATE? JUST TRYING TO ASCERTAIN WHEN A NEW TENDER PROCESS IS EXPECTED EVEN IF NO FIRM DATE HAS BEEN CONFIRMED.

Yours sincerely,

Andy James

Ben Harpwood, Birmingham City Council

Dear Andy James,

Sorry for the length of time it has taken to get confirmation of the correct answers to your queries. Please find the information you requested below.

"(1) With regard to the 263 owned vehicles you say you buy on a framework - can I ask which one? ESPO? CCS
The last response stated 263 LGV vehicles. There is no mention of a framework being used for vehicle purchases, only tyres.
I WAS REFERRING TO TYRES WHEN I ASKED WHICH FRAMEWORK - ESPO? CCS?"
- The last tender was through YPO.

"(2) You also state you have a tender process - can I ask when the next tender process will start? Who won the most recent tender? Was it a tyre service provider or a tyre manufacturer?"
- We currently use Lodge Tyres and are working with our Corporate Procurement Services on a new tender. It isn't clear yet which framework will be used.

The last tender was won by Lodge Tyres, who are a tyre service provider. Our Corporate Procurement Department will be taking forward the next tender process, no start date has been confirmed for this currently.

"DOES THE CURRENT CONTRACT / TENDER WON BY LODGE TYRES HAVE AN EXPIRATION DATE? JUST TRYING TO ASCERTAIN WHEN A NEW TENDER PROCESS IS EXPECTED EVEN IF NO FIRM DATE HAS BEEN CONFIRMED."
- There is no expiration date on the current contract with Lodge Tyres.

Ben Harpwood
Performance and Support Team
Place Directorate
0121 675 2336

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We don't know whether the most recent response to this request contains information or not – if you are Andy James please sign in and let everyone know.