Records Management

Charlotte McKnight made this Freedom of Information request to Forth Valley NHS Board Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

Response to this request is long overdue. By law, under all circumstances, Forth Valley NHS Board should have responded by now (details). You can complain by requesting an internal review.

Charlotte McKnight

Dear Forth Valley NHS Board,

Do you still store hard-copy medical records onsite?
- If so, how many do you store (i.e. number of patients’ records)?
- How many locations do you store them in?
- Are locations owned by the Board or leased? Please specify the status per location.
- Do you store any records offsite with a third-party provider?
If yes, when does the contract expire?
If yes, what proportion of your records do you store with them?
- How many FTEs are employed to manage the records?
- Is there an annual budget for the records management function? If so, what is it?
- Who within the organisation is the executive sponsor for records management / who has ultimate responsibility for the function?

Yours faithfully,

Charlotte McKnight

fv freedomofinformat (NHS Forth Valley), Forth Valley NHS Board

Dear Ms  McKnight

Thank you for your email requesting information about hard copy medical
records stored onsite from NHS Forth Valley.   Your request has been
logged under the reference FOI0007547 and will be handled in accordance
with relevant access to information legislation (i.e. the Freedom of
Information (Scotland) Act 2002, or the Environmental Information
(Scotland) Regulations 2004 as appropriate).


We will process your request as soon as possible, however, under the
legislation we have 20 working days in which to respond to your request. 
Consequently, you can expect to receive a reply on or before 2^nd August
2023.  If, for any reason, we are unable to respond to you on time, we
will let know.

If we require further information or clarification to process your
request, we will let you know.  Equally, if you have any questions about
the above, or need to contact us for any reason about your request, please
reply to this email quoting the reference number noted above. 

Kind regards


Rona Kelly

Information Governance Unit

NHS Forth Valle



This email is intended for the named recipient only. If you have received
it by mistake,
please (i) contact the sender by email reply; (ii) delete the email from
your system; .
and (iii) do not copy the email or disclose its contents to anyone.