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Records Management

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Charlotte McKnight

Dear Lothian NHS Board,

1. Does the trust currently have an Electronic Document Management System (EDMS) in place?
2. If so, what EDMS is deployed?
3. When was the system deployed?
4. When does the contract with the EDMS supplier end or when is the review date?
5. What is the rough spend on the EDMS either annually or total contract value (TCV)?
6. How was the EDMS procured, i.e. via framework and if so, which one?
7. .Does the trust have an Electronic Patient Record (EPR) system in place?
8. If so, what EPR is deployed?
9. When was the EPR deployed?
10. What is the value of the EPR contract, either annually or total contract value (TCV)?
11. When is the current EPR contract due for renewal?
12. Does the trust store active physical patient files in-house or off-site
13. If off-site, who is the current storage provider?
13 a - When is the contract due for renewal?
14. How many files/boxes are stored off-site
15. If physical files are stored on-site, roughly how many files/boxes are in the trusts library?
16. How many WTE/FTE work within the library
17. How many clinical appointments does the trust average each day/week/month?

Yours faithfully,

Charlotte McKnight

Lau, Franklin, Lothian NHS Board

Dear Charlotte McKnight,

 

Your requests will be dealt with under the terms of the Freedom of
Information (Scotland) Act 2002, which requires that we respond to you
within 20 working days.

 

NHS Lothian’s policy on Freedom of Information requires all requests to be
collated and responded to from the offices of Lothian NHS Board at
Waverley Gate, 2-4 Waterloo Place, Edinburgh EH1 3EG.

 

We will therefore be required to send you a formal response to your
request within 20 working days of receipt of your request (business
hours).

 

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In the meantime if you have any queries about the way in which your
request will be handled please contact me at the address below.

 

 

Kind regards,

Frank

 

Franklin Lau

Governance Support Officer | Corporate Governance Team | NHS Lothian

MS Teams – [2][email address]

 

 

 

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Mutch, Richard, Lothian NHS Board

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Enclosed is NHS Lothian’s response to your FOI Request.

 

If you require a signed copy or anything else please let me know.

 

Thanks

Richard

[NHS Lothian request email]

 

 

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