Records management

Charlotte McKnight made this Freedom of Information request to Tayside NHS Board Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

The request was successful.

Charlotte McKnight

Dear Tayside NHS Board,

1. Does the trust currently have an Electronic Document Management System (EDMS) in place?
2. If so, what EDMS is deployed?
3. When was the system deployed?
4. When does the contract with the EDMS supplier end or when is the review date?
5. What is the rough spend on the EDMS either annually or total contract value (TCV)?
6. How was the EDMS procured, i.e. via framework and if so, which one?
7. .Does the trust have an Electronic Patient Record (EPR) system in place?
8. If so, what EPR is deployed?
9. When was the EPR deployed?
10. What is the value of the EPR contract, either annually or total contract value (TCV)?
11. When is the current EPR contract due for renewal?
12. Does the trust store active physical patient files in-house or off-site
13. If off-site, who is the current storage provider?
13 a - When is the contract due for renewal?
14. How many files/boxes are stored off-site
15. If physical files are stored on-site, roughly how many files/boxes are in the trusts library?
16. How many WTE/FTE work within the library
17. How many clinical appointments does the trust average each day/week/month?

Yours faithfully,
Charlotte McKnight

TAY foisa, Tayside NHS Board

OFFICIAL

Dear Charlotte
With reference to your FOISA request below, in relation to question 17,
there is no time period included. For question 17 there is no time
period.  We can for example provide the average figures for the past 6
months for acute sites only, is this what you were looking for , or is it
a different time period you are looking for the information?
Please note the clock has stopped and will restart once we hear back from
you.
Regards
Lynda
NHS Tayside Information Governance Team (FOISA)
Maryfield House
30 Mains Loan
Dundee
DD4 7BT
 
Tel Number 01382 740074
Ext 54480 (Gemma) or 70413 (Hollie)

══════════════════════════════════════════════════════════════════════════

From: Charlotte McKnight <[FOI #946707 email]>
Sent: 09 February 2023 09:41
To: TAY foisa <[NHS Tayside request email]>
Subject: Freedom of Information request - Records management
 
Dear Tayside NHS Board,

1. Does the trust currently have an Electronic Document Management System
(EDMS) in place?
2. If so, what EDMS is deployed?
3. When was the system deployed?
4. When does the contract with the EDMS supplier end or when is the review
date?
5. What is the rough spend on the EDMS either annually or total contract
value (TCV)?
6. How was the EDMS procured, i.e. via framework and if so, which one?
7. .Does the trust have an Electronic Patient Record (EPR) system in
place?
8. If so, what EPR is deployed?
9. When was the EPR deployed?
10. What is the value of the EPR contract, either annually or total
contract value (TCV)?
11. When is the current EPR contract due for renewal?
12. Does the trust store active physical patient files in-house or
off-site
13. If off-site, who is the current storage provider?
13 a - When is the contract due for renewal?
14. How many files/boxes are stored off-site
15. If physical files are stored on-site, roughly how many files/boxes are
in the trusts library?
16. How many WTE/FTE work within the library
17. How many clinical appointments does the trust average each
day/week/month?

Yours faithfully,
Charlotte McKnight

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Charlotte McKnight

Dear Lynda,

Many thanks for your quick response.

Yes, if you could provide figures for acute appointments for the past 6 months, this would be greatly appreciated.

Yours sincerely,

Charlotte McKnight

TAY foisa, Tayside NHS Board

Dear Charlotte 

Many thanks for your response.

The "clock has restarted" in terms of providing a response and you should
receive this by 17 March 2023. 

Regards
Gemma Rooney 
NHS Tayside Information Governance Team (FOISA)
Maryfield House
30 Mains Loan
Dundee
DD4 7BT
 
Tel Number 01382 740074
Ext 54480 (Gemma) or 70413 (Hollie)

══════════════════════════════════════════════════════════════════════════

From: Charlotte McKnight <[FOI #946707 email]>
Sent: 17 February 2023 10:38
To: TAY foisa <[NHS Tayside request email]>
Subject: Re: IGTFOISA12208 - Re: Freedom of Information request - Records
management
 
Dear Lynda,

Many thanks for your quick response.

Yes, if you could provide figures for acute appointments for the past 6
months, this would be greatly appreciated.

Yours sincerely,

Charlotte McKnight

show quoted sections

TAY foisa, Tayside NHS Board

1 Attachment

Applicant: Charlotte McKnight
Reference: IGTFOISA12208

Please find attached response to your request under the Freedom of Information (Scotland) Act 2002.

The response is in pdf format. If this format is unsuitable, please contact us to arrange an alternative.

Regards

Lynda

NHS Tayside Information Governance Team (FOISA) Maryfield House
30 Mains Loan
Dundee
DD4 7BT

show quoted sections