Purchase Orders & Contracts for the SLP (MyCampus) project

James McNeel made this Freedom of Information request to University of Glasgow

This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was partially successful.

Dear University of Glasgow,

In relation to the Student Lifecycle (MyCampus) project, could you please provide me with a list of purchase orders and contracts, with a value of £5000 or more, which were not subjected to a tendering process?
For each purchase order or contract I am interested to know:
a. What was purchased?
b. Name of the Supplier.
c. The overall value.
d. The reason for avoidance of the appropriate tendering process.

Yours faithfully,

James McNeel

FOI Office, University of Glasgow

1 Attachment

Dear Mr McNeel,

Further to your Freedom of Information request, dated 25 July 2012 timed 16:55 hours, please find letter of acknowledgement attached.

You will find that the University's acknowledgement of your information request is in PDF (Portable Document Format) file(s) attached to this email.

The PDF file format is used for electronic distribution because it preserves the look and feel of the original document complete with fonts, colours, images, and layout. To open a PDF file you can download a free program called Acrobat Reader and install it onto your computer by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 3742

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ

The University of Glasgow, charity number SC004401

MyCampus Insider left an annotation ()

Email exchanges between Tom McAra, Sandy Macdonald and possibly David Newall could reveal a thing or two!

FOI Office, University of Glasgow

Dear Mr McNeel

We apologise for the delay in responding to your FOISA request noted above.

We are presently collating a response to your request and will contact you as soon as this has been completed.

Yours sincerely

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: +44 (0)141 330 3742
Email: [University of Glasgow request email]

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ

The University of Glasgow, charity number SC004401

MyCampus Insider left an annotation ()

It takes less than 5 minutes to pull out the answers from Agresso, but making up factitious answers takes much longer.

Dear University of Glasgow,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of University of Glasgow's handling of my FOI request 'Purchase Orders & Contracts for the SLP (MyCampus) project'.

You have not responded within 20 working days.
I have asked the Scottish Information Commissioner and the Commissioner has advised me to request for a review.

I have enclosed the Commissioner’s reply for your information.

------ Start of the enmail.
Our ref: 201201675

Dear Mr McNeel,

Thank you for your email enquiry.

The Freedom of Information (Scotland) Act 2002 (FOISA) states that authorities must comply with a request for information promptly and an any event by not later than the 20th working day after receipt by the authority.

This means if 20 working days have elapsed and the authority is advising you that it is still trying to collate a response, you are entitled to put in a request for review (and I would advise you to do so as soon as possible). Once you submit your request for review, the authority will have another 20 working days to respond. While you may feel that you want to give the authority time to collage information for you, the difficulty is that you may end up waiting weeks for a response and then end up having to seek a review anyway, so I think you should seek a review now.

However, I would note that the above applies to information that falls under FOISA. If you are seeking environmental information that will be handled under the Environmental Information (Scotland) Regulations 2004 (EIRs) which have slightly different provisions. Under the EIRs, the 20 working days for responding can be extended by the authority if the volume and complexity of the information requested makes it impracticable for the authority either to comply with the request or to make a decision to refuse the request.

However, under the EIRs if the authority determines that it will take longer than 20 working days to respond it should give you formal notice of this as soon as possible, and certainly it should have advised you before the 20 working days response time is up and it should also have advised you of the review provisions under regulation 16 of the EIRs, along with details of the appeal provisions available in regulation 17 of the EIRs.

I do not know what information you have requested, but hopefully the information provided above will be of some use.

If you have any further queries, please do not hesitate to get in touch.

j.

Jennifer Ross
Freedom of Information Officer
---------------------------------------------------------------------------
The Office of the Scottish Information Commissioner
Kinburn Castle,
Doubledykes Road,
St Andrews, KY16 9DS

Tel: 01334 464617
Fax: 01334 464611
http://www.itspublicknowledge.info/
--- end of the Commissioner’s email.

A full history of my FOI request and all correspondence is available on the Internet at this address:
http://www.whatdotheyknow.com/request/pu...

Yours faithfully,

James McNeel

FOI Office, University of Glasgow

1 Attachment

Dear Mr McNeel,

Further to your Freedom of Information Request for a Review, dated 05 September 2012 timed 12:38 hours, please find letter of acknowledgement attached.

You will find that the University's acknowledgement of your Request for a Review is in PDF (Portable Document Format) file(s) attached to this email.

The PDF file format is used for electronic distribution because it preserves the look and feel of the original document complete with fonts, colours, images, and layout. To open a PDF file you can download a free program called Acrobat Reader and install it onto your computer by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 3742

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ

The University of Glasgow, charity number SC004401

FOI Office, University of Glasgow

2 Attachments

Dear Mr McNeel,

Please find attached the University's response to your Freedom of Information (Scotland) Act 2002 request dated 25 July 2012 timed 16:55 hours.

You will find that the University's response to your information request is in PDF (Portable Document Format) file(s) attached to this email.

The PDF file format is used for electronic distribution because it preserves the look and feel of the original document complete with fonts, colours, images, and layout. To open a PDF file you can download a free program called Acrobat Reader and install it onto your computer by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 3742

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ

The University of Glasgow, charity number SC004401

Dear FOI Office,

I have already asked for a review of this FoI request. I am not sure if your recent response is the result of your review or it is your response to my original request.

If you are in the process of conducting the review I wish you to consider the following points:

a. The answers to questions b and c are not complete, could you please check the accuracy of the supplied information.

b. The answer to question d is incorrect. These procurements cannot be covered by the “PROCUREMENT ARRANGEMENTS FOR THE STUDENT LIFE CYCLE PROJECT”. However, if you believe so please provide me with the appropriate evidence demonstrating that you could have spent £6m of public money without any tending. It appears to me that we could be facing a very serious case of misconduct.

Yours sincerely,

James McNeel

MyCampus Insider left an annotation ()

Iligal,iligal! You are absolutely correct, the University’s response to your question “d” is utter rubbish.
Let us give you some background and basic facts, the Student Lifecycle Project’s contract was with the Oracle and the Oracle was supposed to supply all IT expertise. The terms and conditions of this contract have never been released, but we have it in good authority that it was a one sided contract as the supplier walked away and pocketed a substantial amount of money, more than the value of the contract, for doing very little.
There is no “PROCUREMENT ARRANGEMENTS FOR THE STUDENT LIFE CYCLE PROJECT”, a tendering exercise took place and Oracle won it. Any new Procurement should have been conducted following the appropriate procedures. We would love to know the “MOTIVATION” behind the avoidance of proper procurements procedures for this project.

FOI Office, University of Glasgow

1 Attachment

Dear Mr McNeel,

Please find attached the University's response to your email dated 05 September 2012 timed 12:38 hours regarding the University's response to your Freedom of Information request (our ref FOI 2012/157 - F0219815)and your subsequent email dated 18 September 2012 timed 11:24 hours.

You will find that the University's response is in PDF (Portable Document Format) file(s) attached to this email.

The PDF file format is used for electronic distribution because it preserves the look and feel of the original document complete with fonts, colours, images, and layout. To open a PDF file you can download a free program called Acrobat Reader and install it onto your computer by clicking on to the following URL:

http://www.adobe.co.uk/products/acrobat/...

Yours sincerely,

Data Protection and Freedom of Information Office

Direct Line: +44 (0)141 330 2523
Fax: 0141 330 3742

Gilbert Scott Building
University of Glasgow
University Avenue
Glasgow G12 8QQ

The University of Glasgow, charity number SC004401

MyCampus Insider left an annotation ()

James,
The University has refused to clarify its response to your question “d” on the basis of some silly administrative processes. Perhaps the University should change the name of the Freedom of Information Office to Suppressing of Information Office.

You can submit a new FoI request and ask them to clarify their previous response. In addition, you should also consider asking to see all documents related to the processing of your FoI request, including emails to/from Sandy Macdonald, David Newall and Tom Mcara.

Keep up the good work. You are unearthing serious misconduct or illegal activities somewhere at the University.