Pupil data: requests and provision of pupil data outside the UK

The request was successful.

Dear Department for Education,
please deal with this request under the Freedom of Information Act 2000 (“the Act”).

Please provide information about requests received since 1 July 2014 by the DMAP Chair or DMAP team members (Department for Education) for pupil data from the National Pupil Database or linked data, which would have involved providing data outside the UK. This for example would include any request made from the United States which was fulfilled by the Department indirectly, via another channel.

a) the total number of requests by location, and their outcomes
b) the total number fulfilled by the DfE
c) b) the total number passed on to be followed up for fulfillment via another route and outcome
d) the data items requested

Thank you for your consideration.

Sincerely,
Jen Persson

Department for Education

Ref Number: 2016-0036275

Dear Ms Persson,

Thank you for your request for information, which was received on 27th July 2016. You requested:

Please provide information about requests received since 1 July 2014 by the DMAP Chair or DMAP team members (Department for Education) for pupil data from the National Pupil Database or linked data, which would have involved providing data outside the UK. This for example would include any request made from the United States which was fulfilled by the Department indirectly, via another channel.

a) the total number of requests by location, and their outcomes
b) the total number fulfilled by the DfE
c) b) the total number passed on to be followed up for fulfilment via another route and outcome
d) the data items requested

I have dealt with your request under the Freedom of Information Act 2000 (“the Act”).

You may wish to note that the Department publishes a list of all external NPD requests received since April 2012. This includes the organisations that submitted the request, the project aims under which the data has been requested and an indicator as to which requests had been approved and which had been rejected. This information is published on the NPD website here: https://www.gov.uk/government/publicatio...

The Department holds the information requested but it is not stored in a way that could be extracted easily and the Department has estimated that the cost of complying with your request would exceed the cost threshold applicable to central Government. This is £600 and represents the estimated cost of one person spending 3½ working days locating, retrieving and extracting the information.

Under section 12 of the Act the Department is therefore not obliged to comply with your request and will not be processing it further.

However, if you were to make a new request for a narrower category of information or limit the scope of your request to:

· total numbers received

· total numbers of how many were requested from outside the UK

· total numbers of how many were approved or rejected

the Department may be able to comply with your request within the cost limit, although I cannot guarantee that this will be the case.

If you have any queries about this letter, please contact me. Please remember to quote the reference number above in any future communications.

If you are unhappy with the way your request has been handled, you should make a complaint to the Department by writing to me within two calendar months of the date of this letter. Your complaint will be considered by an independent review panel, who were not involved in the original consideration of your request.

If you are not content with the outcome of your complaint to the Department, you may then contact the Information Commissioner’s Office.

Yours sincerely,

Amanda Robinson
National Pupil Database and Data Sharing Team

Dear Department for Education,

Thank you for the reply saying the Department holds the information. No requests (rejected it approved) from abroad feature in the published register that you mention.

Per your suggestion, please provide this information in a manner which you can fulfil in keeping with the freedom of information act 2010:

· total numbers of data requests received from outside the UK

· total numbers of how many were approved, rejected or passed to a third party for an alternative fulfilment method

Sincerely,

Jen Persson

Department for Education

Dear Ms Persson

Thank you for your recent enquiry. A reply will be sent to you as soon as possible. For information; the departmental standard for correspondence received is that responses should be sent within 20 working days as you are requesting information under the Freedom of Information Act 2000. Your correspondence has been allocated reference number 2016-0038828.

Thank you

Department for Education
Ministerial and Public Communications Division
Tel: 0370 000 2288

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REQUESTS, NPD, Department for Education

Dear Ms Persson,

Thank you for your request for information, which was received on 16th August 2016. You requested:

Thank you for the reply saying the Department holds the information. No requests (rejected it approved) from abroad feature in the published register that you mention.

Per your suggestion, please provide this information in a manner which you can fulfil in keeping with the freedom of information act 2010:

· total numbers of data requests received from outside the UK

· total numbers of how many were approved, rejected or passed to a third party for an alternative fulfilment method

I have dealt with your request under the Freedom of Information Act 2000 (“the Act”). I can confirm that the National Pupil Database Team have received 2 data requests from outside the UK since 1 July 2014 by the DMAP Chair or DMAP team members (Department for Education) for pupil data from the National Pupil Database or linked data, both of these requests were rejected. They were not passed to other routes for fulfilment.

If you have any queries about this letter, please contact me. Please remember to quote the reference number above in any future communications.

If you are unhappy with the way your request has been handled, you should make a complaint to the Department by writing to me within two calendar months of the date of this letter. Your complaint will be considered by an independent review panel, who were not involved in the original consideration of your request.

If you are not content with the outcome of your complaint to the Department, you may then contact the Information Commissioner’s Office.

Yours sincerely,

Amanda Robinson
National Pupil Database and Data Sharing Team

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