Pupil data: Off-register Back Office use by Home Office in Q2 2017

Response to this request is delayed. By law, Department for Education should normally have responded promptly and by (details)

Dear Department for Education,
with reference to any pupil data ever collected via the School Census and regardless of where it is stored or the name of the database:

a) Please provide a copy of each the approved monthly data request application forms from the Home Office received by the DfE in April 2017, May 2017 and June 2017.

b) Please confirm:
i) the number of individuals for which requests were made from the Home Office, in each month April 2017, May 2017 and June 2017 (Q2) and
ii) the number of individuals on which data was returned for each.

c) Please provide a copy of any new or amended MOUs between the DfE and the Home Office and/or Cabinet Office in effect or already drafted, on today's date (August 3, 2017) as regards requests for personal information from pupil data or school governor data. These include agreements with or without the use of nationality information in the identification and/or retrieval of records (whether that nationality data are physically transfered or not). This should provide any agreements that are new, or amended, since the release of MoUs v1.0 and 2.1 regarding pupil data sharing, released via FOI in December 2016.

d) Please confirm the number of users who have access rights to the school governor personal data items in Edubase but which are not accessible through the public website interface. (Data items: https://www.gov.uk/government/news/natio... but not accessible via http://www.education.gov.uk/edubase/sear....

Thank you for your time and consideration.

Sincerely,
Jen Persson

MINISTERS, Department for Education

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ACCOUNT, Unmonitored, Department for Education

Dear Jen Persson,

 

Thank you for your recent enquiry. A reply will be sent to you as soon as
possible. For information; the departmental standard for correspondence
received is that responses should be sent within 20 working days as you
are requesting information under the Freedom of Information Act 2000. Your
correspondence has been allocated reference number 2017-0040081.

 

Thank you

 

Department for Education

Ministerial and Public Communications Division

Tel: 0370 000 2288

 

 

 

ACCOUNT, Unmonitored, Department for Education

Dear Jen Persson 

 

Thank you for your request for information, which was received on 3^rd
August 2017.

 

You requested:

With reference to any pupil data ever collected via the School Census and
regardless of where it is stored or the name of the database:

a) Please provide a copy of each the approved monthly data request
application forms from the Home Office received by the DfE in April 2017,
May 2017 and June 2017.

b) Please confirm:

i) the number of individuals for which requests were made from the Home
Office, in each month April 2017, May 2017 and June 2017 (Q2) and

ii) the number of individuals on which data was returned for each.

c) Please provide a copy of any new or amended MOUs between the DfE and
the Home Office and/or Cabinet Office in effect or already drafted, on
today's date (August 3, 2017) as regards requests for personal information
from pupil data or school governor data. These include agreements with or
without the use of nationality information in the identification and/or
retrieval of records (whether that nationality data are physically
transfered or not). This should provide any agreements that are new, or
amended, since the release of MoUs v1.0 and 2.1 regarding pupil data
sharing, released via FOI in December 2016.

d) Please confirm the number of users who have access rights to the school
governor personal data items in Edubase but which are not accessible
through the public website interface. (Data items:
[1]https://www.gov.uk/government/news/natio... but
not accessible via [2]http://www.education.gov.uk/edubase/sear...

I am dealing with your request under the Freedom of Information Act 2000
(“the Act”).

The Department holds the information you have requested.  However, I
consider that the following exemption(s) apply to your request:

Section 22 – we intend to publish the information requested.

The Act obliges the Department to respond to requests promptly, and in any
case no later than 20 working days after receiving your request.  However,
where one of the exemptions listed above is applicable, the Department
must consider whether the public interest lies in disclosing or
withholding the information.  In these circumstances the Act allows the
time for response to be longer than 20 working days.

In your case the Department estimates that it will take an additional 20
days to take a decision on where the balance of the public interest lies. 
It is anticipated that you will receive a full response by 29^th September
2017.  If it appears that it will take longer than this to reach a
conclusion, we will keep you informed.

If you are unhappy with the way your request has been handled, you should
make a complaint to the Department by writing to me within two calendar
months of the date of this letter.  Your complaint will be considered by
an independent review panel, who were not involved in the original
consideration of your request.  

If you are not content with the outcome of your complaint to the
Department, you may then contact the Information Commissioner’s Office.

If you have any queries about this letter, please contact me.  Please
remember to quote the reference number above in any future
communications. 

 

Yours sincerely,

 

Sebastian Tallents

Web: [3]https://www.education.gov.uk
Twitter: [4]https://www.twitter.com/educationgovuk
Facebook: [5]https://www.facebook.com/educationgovuk

 

References

Visible links
1. https://www.gov.uk/government/news/natio...
2. http://www.education.gov.uk/edubase/sear...
3. https://www.education.gov.uk/
4. https://www.twitter.com/educationgovuk
5. https://www.facebook.com/educationgovuk

Dear Mr Tallents,
thank you for the reply. May I ask you to clarify it and that the refusal under Section 22 applies to all the information requested, including:

c) The Memorandum of Understanding (Data Sharing agreement)

and

d) Please confirm the number of users who have access rights to the school governor personal data items in Edubase but which are not accessible through the public website interface.

The Department has never publshed any of the information requested before, but has the intention for everything asked. I would be pleased if you calrify this applies to all parts of the FOI request, (a-d) including specifically, as above.

Thank you for your support.

Sincerely,
Jen Persson

ACCOUNT, Unmonitored, Department for Education

Thank you for contacting the Department for Education. We can confirm that
we have received the Freedom of Information request you submitted.

We will respond to you within 20 working days.

 

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