Pupil data: Children not in education
Defend Digital Me made this Freedom of Information request to Cardiff Council as part of a batch sent to 16 authorities This request has been closed to new correspondence. Contact us if you think it should be reopened.
Dear Cardiff Council,
This FOI request is for information that is processed about "children not in education".
It is regards to existing practice on recording and retaining personal data at individual named child level, whether data is collected on a voluntary basis from the person, or otherwise.
For Question one, 1.1 to 1.4 , and in order to make it easy to respond, we expect a yes/no answer only for each scenario. For question 1.5 please explain if necessary in free text.
Question two may be met by providing a copy of a Data Protection Impact Assessment for each relevant dataset.
For Question three, we expect a yes/no answer; and/or the register name.
Question four does not ask for personal details.
If it is helpful to see how this was answered by another council, for reference, please see https://www.whatdotheyknow.com/request/p...
Thank you.
Sincerely,
Jen Persson
defenddigitalme
Definitions
Child (anyone aged under 18)
Records (data in any digital format, ie. spreadsheets, databases etc)
Educational setting (Any provider of state funded education: nursery, infant, primary, secondary, FE, AP, Hospital school, YOI etc)
Q1. On what grounds is a child’s personal data processed in or on behalf of the Council
1.1 When a child is deregistered
a. To receive an education otherwise than at school
b. Due to permanent exclusion
c. Due to unauthorised and unexplained absence (authorised absence plus ten days or 20 days) for which reasonable enquiries have been unable to resolve
d. To move from state into independent (private) education
e. To move out of independent (private) education to anything else
1.2 When the destination from the following is unknown
f. Nursery
g. Alternative provision
h. Custody
i. Post-16 education
1.3 When the authority becomes aware of
j. A child being educated otherwise than at school
k. A child about whose education there is nothing known
l. A child whose parents the authority considers to be failing to provide a suitable education
1.4 When the authority has children in its geographical area that may be passing through but not in education
m. child born outside England
n. a child of a service family (army, navy etc)
o. a child of a family without permanent address
1.5 Please provide any other circumstances or grounds in which the authority becomes aware of children not in education, about which they may make a record, for any other reason not listed.
Q2. About the databases or registers currently processed.
2.1. For each scenario and/or separate records used, please provide
a. the relevant Data Protection Impact Assessment
b. If no DPIA exists, the name/title of the database/spreadsheet used.
c. If no DPIA exists, the field names (ie which data items may be collected)
d. If not listed in the DPIA or none exists, please state on which legislation does each data collection rely? i.e The Children Act 1989, Duty to identify ‘Children Missing Education’ (s436a Education Act 1996), Education (Pupil Registration) Regulations (England) 2006, Children Missing Education Statutory guidance for local authorities 2016, the Elective home education: departmental guidance for local authorities 2019 or state which if something else.)
e. The numbers of individuals in each database as of June 30, 2021.
f. The numbers of individuals in each database who are children on June 30, 2021.
g. The earliest record start date that is still retained by the authority for any of the above (i.e what is the oldest record currently processed includes those who may no longer be children)
h. where children are listed as ‘unknown’ (at any age including post-16 in Youth Employability Services) what data sources are used to create a record or make an intervention? (ie Revenue and Benefits data, Pre 16 Risk of NEET Indicator, UCAs, social media etc)
Q3. Does the Local Authority maintain a record of other parties to whom such data has been distributed or shared?
Q4. Where does responsibility (Job title, Department no personal details requested) for
a) processing and b) the oversight of the above processing sit?
Annwyl Mrs Persson
Diolch am eich cais.
Cyfeirnod eich ymholiad yw: FOI16892
Os bydd angen unrhyw wybodaeth ychwanegol arnom er mwyn prosesu eich cais
byddwn yn cysylltu â chi.
Mae’r Cyngor yn ceisio delio â’ch cais o fewn y fframiau amser statudol.
Dyfynnwch y cyfeirnod hwn os oes angen i chi gysylltu â ni yn gysylltiedig
â’ch cais, mae manylion cyswllt y Cyngor isod.
Dear Mrs Persson
Thank you for your Freedom of Information request.
Your query has been assigned the Reference: FOI16892
Should we require any additional information in order to process your
request we will contact you.
The Council aims to deal with your request within the statutory
timeframes.
Please quote this reference number if you need to contact us regarding
your request, the Council's contact details are below.
Information Governance Team- Tim Llywodraethu Gwybodaeth
City of Cardiff Council - Cyngor Dinas Caerdydd
Room/Yst 357, County Hall/Neuadd y Sir
Cardiff/Caerdydd
CF10 4UW
[1][Cardiff Council request email] / [email address]
Mae Cyngor Caerdydd wedi cofrestru fel Rheolwr Data dan y Rheoliad Diogelu
Data Cyffredinol a Deddf Diogelu Data 2018, caiff eich gwybodaeth bersonol
ei phrosesu yn unol â’r ddeddfwriaeth hon. Mae angen prosesu data
personol i gyflawni tasg(au) penodol er lles y cyhoedd, a nodir dan y
gyfraith.
Bydd yr holl wybodaeth a roddir yn cael ei thrin yn gyfrinachol ond gall y
Cyngor ei defnyddio neu ei datgelu i eraill os bydd hynny’n ofynnol dan y
gyfraith. Rydym yn defnyddio darparwr meddalwedd trydydd parti House on
the Hill i brosesu ceisiadau am wybodaeth. I gael rhagor o wybodaeth ar
sut mae House on the Hill yn rheoli data personol, gallwch weld eu polisi
preifatrwydd yma https://houseonthehill.com/company/priva...
Caiff y data ei gadw’n ddiogel gan Gyngor Caerdydd am gyfnod o ddim mwy na
3 blynedd. Gallwch gysylltu â’r Swyddog Diogelu Data ar
[email address]
Gallwch weld rhagor o wybodaeth ar sut mae'r Cyngor yn prosesu data
personol ar ein hysbysiad Preifatrwydd:
https://www.cardiff.gov.uk/CYM/Hafan/Ymw...
Gallwch roi gwybod am unrhyw bryder drwy fynd i'r wefan ICO:
[5]https://ico.org.uk
References
Visible links
1. mailto:[Cardiff Council request email] / [email address]
2. https://houseonthehill.com/company/priva...
3. mailto:[email address]
4. https://ico.org.uk/
5. https://ico.org.uk/
Dear Mrs Persson
Thank you for your request for information about : Child (anyone aged
under 18)
Records (data in any digital format, ie. spreadsheets, databases etc)
Educational setting (Any provider of state funded education: nursery,
infant, primary, secondary, FE, AP, Hospital school, YOI etc)
Q1. On what grounds is a child’s personal data processed in or on behalf
of the Council
1.1 When a child is deregistered
a. To receive an education otherwise than at school
b. Due to permanent exclusion
c. Due to unauthorised and unexplained absence (authorised absence plus
ten days or 20 days) for which reasonable enquiries have been unable to
resolve
d. To move from state into independent (private) education
e. To move out of independent (private) education to anything else
1.2 When the destination from the following is unknown
f. Nursery
g. Alternative provision
h. Custody
i. Post-16 education
1.3 When the authority becomes aware of
j. A child being educated otherwise than at school
k. A child about whose education there is nothing known
l. A child whose parents the authority considers to be failing to provide
a suitable education
1.4 When the authority has children in its geographical area that may be
passing through but not in education
m. child born outside England
n. a child of a service family (army, navy etc)
o. a child of a family without permanent address
1.5 Please provide any other circumstances or grounds in which the
authority becomes aware of children not in education, about which they may
make a record, for any other reason not listed.
Q2. About the databases or registers currently processed.
2.1. For each scenario and/or separate records used, please provide
a. the relevant Data Protection Impact Assessment
b. If no DPIA exists, the name/title of the database/spreadsheet used.
c. If no DPIA exists, the field names (ie which data items may be
collected)
d. If not listed in the DPIA or none exists, please state on which
legislation does each data collection rely? i.e The Children Act 1989,
Duty to identify ‘Children Missing Education’ (s436a Education Act 1996),
Education (Pupil Registration) Regulations (England) 2006, Children
Missing Education Statutory guidance for local authorities 2016, the
Elective home education: departmental guidance for local authorities 2019
or state which if something else.)
e. The numbers of individuals in each database as of June 30, 2021.
f. The numbers of individuals in each database who are children on June
30, 2021.
g. The earliest record start date that is still retained by the authority
for any of the above (i.e what is the oldest record currently processed
includes those who may no longer be children)
h. where children are listed as ‘unknown’ (at any age including post-16 in
Youth Employability Services) what data sources are used to create a
record or make an intervention? (ie Revenue and Benefits data, Pre 16 Risk
of NEET Indicator, UCAs, social media etc)
Q3. Does the Local Authority maintain a record of other parties to whom
such data has been distributed or shared?
Q4. Where does responsibility (Job title, Department no personal details
requested) for
a) processing and b) the oversight of the above processing sit?
which was received on 21/10/2021
The department reasonably requires further information in order to
identify and locate the information that you have asked for.
In relation to Question 2a to 2 d (DPIA focus) - please confirm if you are
stating all databases and/or registers in the Education Directorate only?
We will not be able to take this matter further without extra information
from you.
Please remember to quote the reference number above in any future
communications.
Information Governance Team- Tim Llywodraethu Gwybodaeth
City of Cardiff Council - Cyngor Dinas Caerdydd
Room/Yst 357, County Hall/Neuadd y Sir
Cardiff/Caerdydd
CF10 4UW
[1][Cardiff Council request email] / [email address]
Mae Cyngor Caerdydd wedi cofrestru fel Rheolwr Data dan y Rheoliad Diogelu
Data Cyffredinol a Deddf Diogelu Data 2018, caiff eich gwybodaeth bersonol
ei phrosesu yn unol â’r ddeddfwriaeth hon. Mae angen prosesu data
personol i gyflawni tasg(au) penodol er lles y cyhoedd, a nodir dan y
gyfraith.
Bydd yr holl wybodaeth a roddir yn cael ei thrin yn gyfrinachol ond gall y
Cyngor ei defnyddio neu ei datgelu i eraill os bydd hynny’n ofynnol dan y
gyfraith. Rydym yn defnyddio darparwr meddalwedd trydydd parti House on
the Hill i brosesu ceisiadau am wybodaeth. I gael rhagor o wybodaeth ar
sut mae House on the Hill yn rheoli data personol, gallwch weld eu polisi
preifatrwydd yma https://houseonthehill.com/company/priva...
Caiff y data ei gadw’n ddiogel gan Gyngor Caerdydd am gyfnod o ddim mwy na
3 blynedd. Gallwch gysylltu â’r Swyddog Diogelu Data ar
[email address]
Gallwch weld rhagor o wybodaeth ar sut mae'r Cyngor yn prosesu data
personol ar ein hysbysiad Preifatrwydd:
https://www.cardiff.gov.uk/CYM/Hafan/Ymw...
Gallwch roi gwybod am unrhyw bryder drwy fynd i'r wefan ICO:
[5]https://ico.org.uk
References
Visible links
1. mailto:[Cardiff Council request email] / [email address]
2. https://houseonthehill.com/company/priva...
3. mailto:[email address]
4. https://ico.org.uk/
5. https://ico.org.uk/
Annwyl Mrs Persson
Mae eich cais wedi’i gau gan nad ydych wedi ymateb i’n gohebiaeth
flaenorol.
Cyflwynwch gais newydd os ydych yn dymuno cael y wybodaeth.
Cofion
Dear Mrs Persson
Your Freedom of Information request has been closed as you have not
responded to our previous correspondence.
Please submit a new request if you wish to obtain the information.
Regards
Information Governance Team- Tim Llywodraethu Gwybodaeth
City of Cardiff Council - Cyngor Dinas Caerdydd
Room/Yst 357, County Hall/Neuadd y Sir
Cardiff/Caerdydd
CF10 4UW
[1][Cardiff Council request email] / [email address]
Mae Cyngor Caerdydd wedi cofrestru fel Rheolwr Data dan y Rheoliad Diogelu
Data Cyffredinol a Deddf Diogelu Data 2018, caiff eich gwybodaeth bersonol
ei phrosesu yn unol â’r ddeddfwriaeth hon. Mae angen prosesu data
personol i gyflawni tasg(au) penodol er lles y cyhoedd, a nodir dan y
gyfraith.
Bydd yr holl wybodaeth a roddir yn cael ei thrin yn gyfrinachol ond gall y
Cyngor ei defnyddio neu ei datgelu i eraill os bydd hynny’n ofynnol dan y
gyfraith. Rydym yn defnyddio darparwr meddalwedd trydydd parti House on
the Hill i brosesu ceisiadau am wybodaeth. I gael rhagor o wybodaeth ar
sut mae House on the Hill yn rheoli data personol, gallwch weld eu polisi
preifatrwydd yma https://houseonthehill.com/company/priva...
Caiff y data ei gadw’n ddiogel gan Gyngor Caerdydd am gyfnod o ddim mwy na
3 blynedd. Gallwch gysylltu â’r Swyddog Diogelu Data ar
[email address]
Gallwch weld rhagor o wybodaeth ar sut mae'r Cyngor yn prosesu data
personol ar ein hysbysiad Preifatrwydd:
https://www.cardiff.gov.uk/CYM/Hafan/Ymw...
Gallwch roi gwybod am unrhyw bryder drwy fynd i'r wefan ICO:
[5]https://ico.org.uk
References
Visible links
1. mailto:[Cardiff Council request email] / [email address]
2. https://houseonthehill.com/company/priva...
3. mailto:[email address]
4. https://ico.org.uk/
5. https://ico.org.uk/
Dear Cardiff Council,
This FOI request is for information that is processed about "children not in education" either who leave state education or who were never regsistered in state education settings in your authority area. It is in regards to existing practice on recording and retaining personal data at individual named child level, whether data is collected on a voluntary basis from the person, or otherwise.
This is a modifies request of an earlier FOI of December 22, 2021 in which you asked for clarification whether this was data held in the education directorate. We cannot tell you where the information will be held within your organisation, but we agree that sounds like a sensible place to ask.
For Question one, 1.1 to 1.4 , and in order to make it easy to respond, we expect only a yes/no answer for each scenario. For Question two, we expect a yes/no answer; and/or the sharing register name. Question three does not ask for personal details.
Thank you for your support.
Sincerely,
Jen Persson
defenddigitalme
Definitions
Child (anyone aged under 18)
Records (data in any digital format, ie. spreadsheets, databases etc)
Educational setting (Any provider of state funded education: nursery, infant, primary, secondary, FE, AP, Hospital school, YOI etc)
Q1. On what grounds is a child’s personal data processed in or on behalf of the Council
1.1 When a child is deregistered
a. To receive an education otherwise than at school
b. Due to permanent exclusion
c. Due to unauthorised and unexplained absence (authorised absence plus ten days or 20 days) for which reasonable enquiries have been unable to resolve
d. To move from state into independent (private) education
e. To move out of independent (private) education to anything else
1.2 When the destination from the following is unknown
f. Nursery
g. Alternative provision
h. Custody
i. Post-16 education
1.3 When the authority becomes aware of
j. A child being educated otherwise than at school
k. A child about whose education there is nothing known
l. A child whose parents the authority considers to be failing to provide a suitable education
1.4 When the authority has children in its geographical area that may be passing through but not in education
m. child born outside England
n. a child of a service family (army, navy etc)
o. a child of a family without permanent address
Q2. Does the Local Authority maintain a record of any parties with whom such data has been distributed or shared?
Q3. Where does responsibility (Job title, Department no personal details requested) for
a) processing and b) the oversight of the above processing sit?
Annwyl Ms Persson
Diolch am eich cais
Cyfeirnod eich ymholiad yw: FOI17955
Os bydd angen unrhyw wybodaeth ychwanegol arnom er mwyn prosesu eich cais
byddwn yn cysylltu â chi.
Mae’r Cyngor yn ceisio delio â’ch cais o fewn y fframiau amser statudol.
Dyfynnwch y cyfeirnod hwn os oes angen i chi gysylltu â ni yn gysylltiedig
â’ch cais, mae manylion cyswllt y Cyngor isod.
Dear Ms Persson
Thank you for your Freedom of Information request relating to Children not
in education.
Your query has been assigned the Reference: FOI17955
Should we require any additional information in order to process your
request we will contact you.
The Council aims to deal with your request within the statutory
time-frames.
Please quote this reference number if you need to contact us regarding
your request, the Council's contact details are below.
Information Governance Team- Tim Llywodraethu Gwybodaeth
City of Cardiff Council - Cyngor Dinas Caerdydd
Room/Yst 357, County Hall/Neuadd y Sir
Cardiff/Caerdydd
CF10 4UW
[1][Cardiff Council request email] / [email address]
══════════════════════════════════════════════════════════════════════════
Cardiff Council are registered as a Data Controller under the General Data
Protection Regulation and Data Protection Act 2018, your personal
information will be processed in line with this legislation. Processing of
personal data is required to perform a specific task(s) in the public
interest, that is set out by law.
All information will be treated as confidential but may be used by the
Council or disclosed to others when required by law. We use a third party
software provider House on the Hill to process requests for information.
For further information on how House on the Hill manage personal data, you
can view their privacy policy here
[2]https://houseonthehill.com/company/priva...
The data will be securely stored by Cardiff Council for a period no longer
than 3 years. You can contact the Data Protection Officer at
[3][email address]
Further information on how the Council process personal data can be viewed
in our Privacy notice:
https://www.cardiff.gov.uk/ENG/Home/New_...
You can report a concern by visiting the ICO website:
[4]https://ico.org.uk
══════════════════════════════════════════════════════════════════════════
Mae Cyngor Caerdydd wedi cofrestru fel Rheolwr Data dan y Rheoliad Diogelu
Data Cyffredinol a Deddf Diogelu Data 2018, caiff eich gwybodaeth bersonol
ei phrosesu yn unol â’r ddeddfwriaeth hon. Mae angen prosesu data
personol i gyflawni tasg(au) penodol er lles y cyhoedd, a nodir dan y
gyfraith.
Bydd yr holl wybodaeth a roddir yn cael ei thrin yn gyfrinachol ond gall y
Cyngor ei defnyddio neu ei datgelu i eraill os bydd hynny’n ofynnol dan y
gyfraith. Rydym yn defnyddio darparwr meddalwedd trydydd parti House on
the Hill i brosesu ceisiadau am wybodaeth. I gael rhagor o wybodaeth ar
sut mae House on the Hill yn rheoli data personol, gallwch weld eu polisi
preifatrwydd yma https://houseonthehill.com/company/priva...
Caiff y data ei gadw’n ddiogel gan Gyngor Caerdydd am gyfnod o ddim mwy na
3 blynedd. Gallwch gysylltu â’r Swyddog Diogelu Data ar
[email address]
Gallwch weld rhagor o wybodaeth ar sut mae'r Cyngor yn prosesu data
personol ar ein hysbysiad Preifatrwydd:
https://www.cardiff.gov.uk/CYM/Hafan/Ymw...
Gallwch roi gwybod am unrhyw bryder drwy fynd i'r wefan ICO:
[5]https://ico.org.uk
References
Visible links
1. mailto:[Cardiff Council request email] / [email address]
2. https://houseonthehill.com/company/priva...
3. mailto:[email address]
4. https://ico.org.uk/
5. https://ico.org.uk/
Dear Ms Persson
Thank you for your request for information about : This FOI request is for
information that is processed about "children not in education" either who
leave state education or who were never regsistered in state education
settings in your authority area. It is in regards to existing practice on
recording and retaining personal data at individual named child level,
whether data is collected on a voluntary basis from the person, or
otherwise.
For Question one, 1.1 to 1.4 , and in order to make it easy to respond, we
expect only a yes/no answer for each scenario. For Question two, we expect
a yes/no answer; and/or the sharing register name. Question three does not
ask for personal details.
Definitions
Child (anyone aged under 18)
Records (data in any digital format, ie. spreadsheets, databases etc)
Educational setting (Any provider of state funded education: nursery,
infant, primary, secondary, FE, AP, Hospital school, YOI etc)
Q1. On what grounds is a child’s personal data processed in or on behalf
of the Council
1.1 When a child is deregistered
a. To receive an education otherwise than at school
b. Due to permanent exclusion
c. Due to unauthorised and unexplained absence (authorised absence plus
ten days or 20 days) for which reasonable enquiries have been unable to
resolve
d. To move from state into independent (private) education
e. To move out of independent (private) education to anything else
1.2 When the destination from the following is unknown
f. Nursery
g. Alternative provision
h. Custody
i. Post-16 education
1.3 When the authority becomes aware of
j. A child being educated otherwise than at school
k. A child about whose education there is nothing known
l. A child whose parents the authority considers to be failing to provide
a suitable education
1.4 When the authority has children in its geographical area that may be
passing through but not in education
m. child born outside England
n. a child of a service family (army, navy etc)
o. a child of a family without permanent address
Q2. Does the Local Authority maintain a record of any parties with whom
such data has been distributed or shared?
Q3. Where does responsibility (Job title, Department no personal details
requested) for
a) processing and b) the oversight of the above processing sit?
which was received on 06/06/2022
The department reasonably requires further information in order to
identify and locate the information that you have asked for.
Please can you clarify or explain the following questions as we do not
understand the questions: 1.2 / 1.3l / 2
We will not be able to take this matter further without extra information
from you.
Please remember to quote the reference number above in any future
communications.
Information Governance Team- Tim Llywodraethu Gwybodaeth
City of Cardiff Council - Cyngor Dinas Caerdydd
Room/Yst 357, County Hall/Neuadd y Sir
Cardiff/Caerdydd
CF10 4UW
[1][Cardiff Council request email] / [email address]
══════════════════════════════════════════════════════════════════════════
Cardiff Council are registered as a Data Controller under the General Data
Protection Regulation and Data Protection Act 2018, your personal
information will be processed in line with this legislation. Processing of
personal data is required to perform a specific task(s) in the public
interest, that is set out by law.
All information will be treated as confidential but may be used by the
Council or disclosed to others when required by law. We use a third party
software provider House on the Hill to process requests for information.
For further information on how House on the Hill manage personal data, you
can view their privacy policy here
[2]https://houseonthehill.com/company/priva...
The data will be securely stored by Cardiff Council for a period no longer
than 3 years. You can contact the Data Protection Officer at
[3][email address]
Further information on how the Council process personal data can be viewed
in our Privacy notice:
https://www.cardiff.gov.uk/ENG/Home/New_...
You can report a concern by visiting the ICO website:
[4]https://ico.org.uk
══════════════════════════════════════════════════════════════════════════
Mae Cyngor Caerdydd wedi cofrestru fel Rheolwr Data dan y Rheoliad Diogelu
Data Cyffredinol a Deddf Diogelu Data 2018, caiff eich gwybodaeth bersonol
ei phrosesu yn unol â’r ddeddfwriaeth hon. Mae angen prosesu data
personol i gyflawni tasg(au) penodol er lles y cyhoedd, a nodir dan y
gyfraith.
Bydd yr holl wybodaeth a roddir yn cael ei thrin yn gyfrinachol ond gall y
Cyngor ei defnyddio neu ei datgelu i eraill os bydd hynny’n ofynnol dan y
gyfraith. Rydym yn defnyddio darparwr meddalwedd trydydd parti House on
the Hill i brosesu ceisiadau am wybodaeth. I gael rhagor o wybodaeth ar
sut mae House on the Hill yn rheoli data personol, gallwch weld eu polisi
preifatrwydd yma https://houseonthehill.com/company/priva...
Caiff y data ei gadw’n ddiogel gan Gyngor Caerdydd am gyfnod o ddim mwy na
3 blynedd. Gallwch gysylltu â’r Swyddog Diogelu Data ar
[email address]
Gallwch weld rhagor o wybodaeth ar sut mae'r Cyngor yn prosesu data
personol ar ein hysbysiad Preifatrwydd:
https://www.cardiff.gov.uk/CYM/Hafan/Ymw...
Gallwch roi gwybod am unrhyw bryder drwy fynd i'r wefan ICO:
[5]https://ico.org.uk
References
Visible links
1. mailto:[Cardiff Council request email] / [email address]
2. https://houseonthehill.com/company/priva...
3. mailto:[email address]
4. https://ico.org.uk/
5. https://ico.org.uk/
Dear Cardiff Council,
You asked us to clarify or explain the questions 1.2 / 1.3l / 2.
For Question one, 1.1 to 1.4 , and in order to make it easy to respond, we expect a yes/no answer only for each scenario. This includes Q 1.2 and 1.3.
It asks to understand if you collect and process children's data when a child is deregistered or you know of children not in state education.
For example, they leave a nursery setting, or AP, or YOI/custody and you don't know to where they go in education?
When the destination from the following is unknown
f. Nursery
g. Alternative provision
h. Custody
i. Post-16 education
For these databases, have you got a DPIA? "Q2. About the databases or registers currently processed." and what are their characteristics like how many children are in each/the database?
Sincerely,
Jen Persson
Defend Digital Me
Dear Ms Persson,
I have spoken to our Education team and they still don’t understand the question. Please can you rephrase questions 1.2, 1.3 and 2 and I will forward to our education team for a response. I have responses from them for the other questions.
If you wish to discard questions 1.2, 1.3l and 2 then please advise and we will respond to the other questions. If you wish to clarify the questions then please rephrase the questions in order for us to understand them.
Kind regards
Gwasanaeth Cais am Wybodaeth / Information Request Service
Llywodraethu Gwybodaeth / Information Governance
Cyngor Caerdydd / Cardiff Council
Ystafell 357, Neuadd y Sir, Glanfa'r Iwerydd CAERDYDD CF10 4UW
Room 357, County Hall, Atlantic Wharf CARDIFF CF10 4UW
Ffôn / Tel: 029 208 72087
E-bost / Email: [email address] / [email address]
Annwyl Ms Persson
Mae eich cais wedi’i gau gan nad ydych wedi ymateb i’n gohebiaeth
flaenorol.
Cyflwynwch gais newydd os ydych yn dymuno cael y wybodaeth.
Cofion
Dear Ms Persson
Your Freedom of Information request has been closed as you have not
responded to our previous correspondence.
Please submit a new request if you wish to obtain the information.
Regards
Information Governance Team- Tim Llywodraethu Gwybodaeth
City of Cardiff Council - Cyngor Dinas Caerdydd
Room/Yst 357, County Hall/Neuadd y Sir
Cardiff/Caerdydd
CF10 4UW
[1][Cardiff Council request email] / [email address]
══════════════════════════════════════════════════════════════════════════
Cardiff Council are registered as a Data Controller under the General Data
Protection Regulation and Data Protection Act 2018, your personal
information will be processed in line with this legislation. Processing of
personal data is required to perform a specific task(s) in the public
interest, that is set out by law.
All information will be treated as confidential but may be used by the
Council or disclosed to others when required by law. We use a third party
software provider House on the Hill to process requests for information.
For further information on how House on the Hill manage personal data, you
can view their privacy policy here
[2]https://houseonthehill.com/company/priva...
The data will be securely stored by Cardiff Council for a period no longer
than 3 years. You can contact the Data Protection Officer at
[3][email address]
Further information on how the Council process personal data can be viewed
in our Privacy notice:
https://www.cardiff.gov.uk/ENG/Home/New_...
You can report a concern by visiting the ICO website:
[4]https://ico.org.uk
══════════════════════════════════════════════════════════════════════════
Mae Cyngor Caerdydd wedi cofrestru fel Rheolwr Data dan y Rheoliad Diogelu
Data Cyffredinol a Deddf Diogelu Data 2018, caiff eich gwybodaeth bersonol
ei phrosesu yn unol â’r ddeddfwriaeth hon. Mae angen prosesu data
personol i gyflawni tasg(au) penodol er lles y cyhoedd, a nodir dan y
gyfraith.
Bydd yr holl wybodaeth a roddir yn cael ei thrin yn gyfrinachol ond gall y
Cyngor ei defnyddio neu ei datgelu i eraill os bydd hynny’n ofynnol dan y
gyfraith. Rydym yn defnyddio darparwr meddalwedd trydydd parti House on
the Hill i brosesu ceisiadau am wybodaeth. I gael rhagor o wybodaeth ar
sut mae House on the Hill yn rheoli data personol, gallwch weld eu polisi
preifatrwydd yma https://houseonthehill.com/company/priva...
Caiff y data ei gadw’n ddiogel gan Gyngor Caerdydd am gyfnod o ddim mwy na
3 blynedd. Gallwch gysylltu â’r Swyddog Diogelu Data ar
[email address]
Gallwch weld rhagor o wybodaeth ar sut mae'r Cyngor yn prosesu data
personol ar ein hysbysiad Preifatrwydd:
https://www.cardiff.gov.uk/CYM/Hafan/Ymw...
Gallwch roi gwybod am unrhyw bryder drwy fynd i'r wefan ICO:
[5]https://ico.org.uk
References
Visible links
1. mailto:[Cardiff Council request email] / [email address]
2. https://houseonthehill.com/company/priva...
3. mailto:[email address]
4. https://ico.org.uk/
5. https://ico.org.uk/
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