We don't know whether the most recent response to this request contains information or not – if you are Jen Persson please sign in and let everyone know.

Pupil data: Analyse school performance (ASP) (the replacement service to RAISEonline).

We're waiting for Jen Persson to read recent responses and update the status.

Dear Department for Education,

please provide the following information regards the Analyse school performance service:

a) Data types available to users (for example, Children Looked After data, including disadvantaged breakdowns, personal data at pupil level, attainment at what level)
b) the accreditation process (documentation where available)
c) list of approved user organisations / total number of individual users
d) what level of data can be accessed by what type of user (ie all users pupil level at own establishment / school / MAT / aggregated by school / aggregated across MAT / pupil level across whole MAT etc)
e) confirm whether there is pupil level data available, small number suppression, or any other privacy preserving tools employed
f) what level of data avaialble to view, can be extracted from the system (ie downloaded or similar)

Thank you for your consideration.

Sincerely,

Jen Persson

ACCOUNT, Unmonitored, Department for Education

Thank you for contacting the Department for Education. We can confirm that
we have received the Freedom of Information request you submitted.

We will respond to you within 20 working days.

 

ACCOUNT, Unmonitored, Department for Education

 

 

Dear Jen Persson

 

Thank you for your recent enquiry. A reply will be sent to you as soon as
possible. For information; the departmental standard for correspondence
received is that responses should be sent within 20 working days as you
are requesting information under the Freedom of Information Act 2000. Your
correspondence has been allocated reference number 2017-0052705

 

Thank you

 

Department for Education

Ministerial and Public Communications Division

Tel: 0370 000 2288

 

Dear Department for Education,

 

please provide the following information regards the Analyse school
performance service:

 

a) Data types available to users (for example, Children Looked After data,
including disadvantaged breakdowns, personal data at pupil level,
attainment at what level)

b) the accreditation process (documentation where available)

c) list of approved user organisations  / total number of individual users

d) what level of data can be accessed by what type of user (ie all users
pupil level at own establishment / school / MAT / aggregated by school /
aggregated across MAT / pupil level across whole MAT etc)

e) confirm whether there is pupil level data available, small number
suppression, or any other privacy preserving tools employed

f) what level of data avaialble to view, can be extracted from the system
(ie downloaded or similar)

 

Thank you for your consideration.

 

Sincerely,

 

Jen Persson

 

-------------------------------------------------------------------

 

 

Dear ACCOUNT, Unmonitored,

Please can you let me know if the Department plans to fulfil the FOI obligation at any point in future on this request from November 3, for the access and use of pupil data via Analyse school performance (ASP) (the replacement service to RAISE online)?

Many thanks.

Sincerely,

Jen Persson

ACCOUNT, Unmonitored, Department for Education

Thank you for contacting the Department for Education. We can confirm that
we have received the Freedom of Information request you submitted.

We will respond to you within 20 working days.

 

ACCOUNT, Unmonitored, Department for Education

Dear  Ms Persson,

 

Thank you for your query regarding FOI request (2017-0052705). The
Department have responded on this as part of the response sent by Samantha
Morrison on 30 November 2017.

You responded on the same day requesting the Department reply to only FOI
made on 1 November regarding, Pupil data: licensing agreements ref Third
Party register as published in Aug 2017.

In our response on 30 November, we provided options for how you could
narrow your requests. To date, we have received 2017-0056929 which
included instruction to answer FOI 2017-52570 and await further
instruction regarding how you wish to proceed.

Yours sincerely

Minh-Truc Smith 

 

Web: [1]https://www.education.gov.uk
Twitter: [2]https://www.twitter.com/educationgovuk
Facebook: [3]https://www.facebook.com/educationgovuk

 

References

Visible links
1. https://www.education.gov.uk/
2. https://www.twitter.com/educationgovuk
3. https://www.facebook.com/educationgovuk

Dear ACCOUNT, Unmonitored,
we would like you to proceed according to FOI timeframes and within a sensible method of delivering the requested information.

You wrongly bundled someone else's FOI request together into mine, and then said the total was too high to be able to respond to any. That has not been corrected.

I ask you to please respond to FOI request (2017-0052705) and not starting from scratch with 20 days, as it is long overdue.

I tried to speak to your team by telephone but the call handler, despite this being a public published FOI, refused to connect me "on grounds of DPA". I suggest that process needs corrected also, as I believed it would be more efficient for all parties to resolve any detailed questions you may have effificently by phone, rather than unnecessary and slow back and forth email like this.

I would appreciate your support therefore, as quickly as you can reasonably respond, to FOI request (2017-0052705).

Many thanks for your consideration.

Sincerely,
Jen Persson

ACCOUNT, Unmonitored, Department for Education

Thank you for contacting the Department for Education. We can confirm that
we have received the Freedom of Information request you submitted.

We will respond to you within 20 working days.

 

ACCOUNT, Unmonitored, Department for Education

Dear  Ms Persson,

Thank you for your instruction regarding FOI 2017-0052705. We'll endeavour
to send a response to 2017-0052705 within the FOI timeframe.

Yours sincerely

Minh-Truc Smith 

Web: [1]https://www.education.gov.uk
Twitter: [2]https://www.twitter.com/educationgovuk
Facebook: [3]https://www.facebook.com/educationgovuk

 

References

Visible links
1. https://www.education.gov.uk/
2. https://www.twitter.com/educationgovuk
3. https://www.facebook.com/educationgovuk

ACCOUNT, Unmonitored, Department for Education

Dear Jen Persson

 

Thank you for your request for information, which was received on
22/01/2018 00:00 . You requested:

 

Please provide the following information regards the Analyse school
performance service:

a) Data types available to users (for example, Children Looked After data,
including disadvantaged breakdowns, personal data at pupil level,
attainment at what level)

b) the accreditation process (documentation where available)

c) list of approved user organisations  / total number of individual users

d) what level of data can be accessed by what type of user (ie all users
pupil level at own establishment / school / MAT / aggregated by school /
aggregated across MAT / pupil level across whole MAT etc)

e) confirm whether there is pupil level data available, small number
suppression, or any other privacy preserving tools employed

f) what level of data available to view, can be extracted from the system
(ie downloaded or similar)

I have dealt with your request under the Freedom of Information Act 2000
(“the Act”) and answered your questions as follows:

 

Analyse School Performance is a secure system for which everyone who has
access must have a valid role within the delivery of education within
either a school (including governors), LA, MAT, Diocese, Ofsted or the
Department for Education. Access is via Secure Access (Secure Access is
the key secure single point of entry system used by the Department for
Education to give external users in education institutions and Local
Authorities access to various Departmental IT systems), and levels of
access to reports/data are based upon the role and entitlement to see
data. Organisations can only see pupil level about the pupils relevant to
that organisation. The system is a replacement for RAISEonline, which
provided similar functionality from 2005 to July 2017.

a) Attached is a breakdown that shows the breakdowns for each of the key
headline reports. It should be noted that drill down on FSM and CLA pupil
groups on the dynamic reporting is not possible for any user.

b) The ASP Accreditation process and documentation is published on
Contract Finder via this link:
[1]https://www.contractsfinder.service.gov....

c) Access to ASP is granted through a Secure Access ‘Approver’ – which
means they are an authorised user within an organisation with additional
responsibilities to create and delete user accounts. The main user types
are:

Named (School) – Named users can view pupil names, download and upload
data for their school only

Named (LA/MAT/Diocese) – Named users can view pupil names for schools
within their remint only

Named (DfE) – Named users can view pupil names for all schools

Anon – Anon users cannot view pupil names, download or upload data

Governor – Governor users cannot view pupil names, download or upload data

Super user – Super users can view pupil names for all schools and can
upload data (for ASP internal project team only)

Training anon – This access is for training providers only. It is a
training environment that is not tied to any particular school, allowing
familiarisation/training events to take place without creating disclosure
risk

Below is a breakdown of number of ASP users by user group as of
16/02/2018:

DFE Anon  768
DFE Named 0
School
Anon 5,027
School
Named 44,838
School
Governor 6,558
MAT Anon 211
MAT
Governor 141
MAT Named 1,040
OFSTED 
Anon  562
Diocese
Anon 76
Diocese
Named 125
LA Anon 957
LA Named 1,787
Super
User 4
Training
Anon 101
Total
number of
users 62,195

d) The level of data accessible by each user group is documented in the
attached ‘ASP user access model’.

e) ASP contains sensitive pupil level data, only authorised users within a
school/organisation has access to pupil level data within their own
school/organisation. The dynamic reporting does not allow users to create
tables containing sensitive items such as FSM and CLA with other data
items. Seeing small groups of pupils is however part of the intended
functionality to support schools in ensuring all pupil groups make the
right progress. It is for these reasons that the service has the terms of
use, identity management and security levels that it does.

f) ASP allows reports to be downloaded or printed. As part of the terms
and conditions which a user signs during registration, they are made very
aware of their roles and responsibilities in using this data.

If you have any queries about this letter, please contact me. Please
remember to quote the reference number above in any future communications.

If you are unhappy with the way your request has been handled, you should
make a complaint to the Department by writing to me within two calendar
months of the date of this letter. Your complaint will be considered by an
independent review panel, who review panel, who were not involved in the
original consideration of your request. 

If you are not content with the outcome of your complaint to the
Department, you may then contact the Information Commissioner’s Office.

Yours sincerely,

 

Minh-Truc Smith

Department for Education

Web: [2]https://www.education.gov.uk
Twitter: [3]https://www.twitter.com/educationgovuk
Facebook: [4]https://www.facebook.com/educationgovuk

 

References

Visible links
1. https://www.contractsfinder.service.gov....
2. https://www.education.gov.uk/
3. https://www.twitter.com/educationgovuk
4. https://www.facebook.com/educationgovuk

We don't know whether the most recent response to this request contains information or not – if you are Jen Persson please sign in and let everyone know.

Looking for an EU Authority?

You can request documents directly from EU Institutions at our sister site AskTheEU.org . Find out more .

AskTheEU.org