Dear Sheffield City Council,

I note that in your response to a previous freedom of information request detailed here: https://www.whatdotheyknow.com/request/p..., you note that you hold public rights of way data "on a fixed time copy of GIS.

Under the Environmental Information Regulations, I would like to request a copy of:

1/ A copy of this GIS data . My preferred format for this GIS data would be one of KML, GeoJSON, MapInfo or Shapefile. (I realise that this data is not the actual Definitive Map, but just an unofficial representation of it, which may contain errors. But that is fine for my purposes.)

2/ A copy of your Definitive Statements of Public Rights of Way, assuming these are held in digital form (either scanned copies or native digital versions). I would prefer the information in a re-usable (computer readable) format. If the Statement information is already contained in the GIS data (it appears to be present in the "Walking the Riding" site) then that will satisfy this part of the request, and there is no need to provide anything separately.

Secondly, under the Re-Use of Public Sector Information Regulations, I would like to request permission to re-use the information supplied above under the Open Government Licence v3. The purposes for which the information is to be re-used are: (a) to help improve the mapping of Rights of Way in OpenStreetMap, and (b) to convert the datasets to a more convenient format, and then make them available for others to re-use under an open licence.

I note that in the request referred to above, you stated that you would not release this data. However, I would refer you to two ICO decision notices on similar requests:
https://ico.org.uk/media/action-weve-tak...
https://ico.org.uk/media/action-weve-tak...

Yours faithfully,

Martin Spiers

FOI, Sheffield City Council

Re – Freedom of Information Request – Reference – FOI / 1836
 
Dear Martin Spiers,
 
Thank you for your recent request for information relating to Public
Rights of Way – GIS Data which we received on 22/02/2018.
 
This has been logged as a Freedom of Information Request, and will be
dealt with under the Freedom of Information Act.  The reference number for
your request can be found above.
 
The Freedom of Information Act states that we must respond to you within
20 working days, therefore, you should expect to hear a response from us
by 22/03/2018.
 
In the meantime, if you have any queries please contact us on the number
below.
 
Thank you.
 
Yours sincerely,
 
Resources Business Support
Moorfoot Level 2 North Wing
Sheffield S1 4PL
Tel : 0114 20 53478
E-mail : [1][Sheffield City Council request email]
P Please don't print this e-mail unless you really need to
 
 
_____________________________________________
From: Martin Spiers [[2]mailto:[FOI #466600 email]]
Sent: 22 February 2018 14:41
To: FOI
Subject: Freedom of Information request - Public Rights of Way GIS Data
 
 
Dear Sheffield City Council,
 
I note that in your response to a previous freedom of information request
detailed here: [3]https://www.whatdotheyknow.com/request/p..., you
note that you hold public rights of way data "on a fixed time copy of GIS.
 
Under the Environmental Information Regulations, I would like to request a
copy of:
 
1/ A copy of this GIS data . My preferred format for this GIS data would
be one of KML, GeoJSON, MapInfo or Shapefile. (I realise that this data is
not the actual Definitive Map, but just an unofficial representation of
it, which may contain errors. But that is fine for my purposes.)
 
2/ A copy of your Definitive Statements of Public Rights of Way, assuming
these are held in digital form (either scanned copies or native digital
versions). I would prefer the information in a re-usable (computer
readable) format. If the Statement information is already contained in the
GIS data (it appears to be present in the "Walking the Riding" site) then
that will satisfy this part of the request, and there is no need to
provide anything separately.
 
Secondly, under the Re-Use of Public Sector Information Regulations, I
would like to request permission to re-use the information supplied above
under the Open Government Licence v3. The purposes for which the
information is to be re-used are: (a) to help improve the mapping of
Rights of Way in OpenStreetMap, and (b) to convert the datasets to a more
convenient format, and then make them available for others to re-use under
an open licence.
 
I note that in the request referred to above, you stated that you would
not release this data. However, I would refer you to two ICO decision
notices on similar requests:
[4]https://ico.org.uk/media/action-weve-tak...
[5]https://ico.org.uk/media/action-weve-tak...
 
Yours faithfully,
 
Martin Spiers
 
-------------------------------------------------------------------
 
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[6][FOI #466600 email]
 
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requests to Sheffield City Council? If so, please contact us using this
form:
[8]https://www.whatdotheyknow.com/change_re...
 
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the internet. Our privacy and copyright policies:
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For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[10]https://www.whatdotheyknow.com/help/ico-...
 
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show quoted sections

FOI, Sheffield City Council

2 Attachments

Dear Mr Spiers
 
Re: Environmental Information Regulations (EIR) Request – Reference FOI
1836
 
Thank you for your recent request for information regarding Public Rights
of Way – GIS Data which we received on 22/02/2018.
 
Please find below, Sheffield City Council’s response to your request:
 
I refer to your recent request under EIR for the City Council to supply
you with the relevant data relating to Definitive Maps and Definitive
Statements that cover the Sheffield City Council Area. Following review of
your request and the cases identified with the Information Commissioner’s
Office we have considered the separate elements of the request.
 
The City Council therefore is supplying to you the relevant data that we
currently hold on our GIS system, as a shapefile contained within the
attached zip file.
It should be noted that this is not a Definitive Map but the Council’s
internal working map of Public Rights of Way. This is all unchecked and
unverified data. We cannot guarantee its accuracy or be responsible for
any errors that it may contain or for any losses that may be incurred by
anybody using this information for whatever purpose.
 
The actual Definitive Maps (of which there are 4) are paper based and date
back to the 1950’s and no new map for the Sheffield area has been
subsequently produced.
 
The disclosure also supplies a copy of its most recent Definitive
Statement schedule that is available, please see attached spreadsheet.
This is not linked to the GIS data and is quite dated; but, apart from
original statements is the most up to date record we hold. The same
conditions as per the Definitive map apply.
 
Other conditions that apply to both these sets of data is as follows:
 

* These are electronic copies and not the Sheffield City Council’s
Definitive Maps or Statements, which are both working documents.

 

* This information is not checked or verified and should only be taken
as an indicative representation and should not be relied upon for
determining the position, alignment or status of any public right of
way.

 

* This information should not be used for legal purposes and does not
replace the legal Definitive Maps and Statements which are a physical
record.

 

* The council cannot accept any responsibility for any claim, loss or
occurrence that may occur when using this data for whatever means.

 

* The data will not include changes and amendment’s that still have to
be processed by the Council.

 

* This data is not intended to be viewed at a greater scale than
1:10,000 as this could give rise to further anomalies and
inaccuracies.

 

* This data contains Ordnance Survey data © Crown copyright and database
rights 2018 OS licence number 100018816

 
 
Please note the opportunity to view the definitive map is available at the
Council’s Howden House location as detailed at:
[1]http://www.sheffield.gov.uk/content/shef...
 
In regard to your request for re-use under the Re-Use of Public Sector
Information Regulations 2015 the Council can confirm that this information
is available for re-use under the Open Government License Version 3
[2]http://www.nationalarchives.gov.uk/doc/o....
We do note that this release and licence has to be in acknowledgement and
with reference to the caveats noted above re: accuracy and the reference
to the copyright of the Ordnance Survey.
 
 
I hope the information we have provided is of help to your enquiries.  If
you have any queries about this response, please do not hesitate to
contact us.
 
If you are unhappy with the response you have received in relation to your
request, you are entitled to have this reviewed.  You can ask for an
internal review within 40 working days of the receipt of this response, by
either writing to the below address or by emailing
[3][Sheffield City Council request email].
 
If you remain dissatisfied with the outcome of your internal review, you
can contact the Information Commissioners Office. The Information
Commissioner can be contacted at: The Information Commissioner's Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF, telephone 0303 123
1113, or for further details see their website [4]www.ico.org.uk
 
Kind Regards,
 
Resources Business Support
Moorfoot Level 8 West Wing
Sheffield S1 4PL
Tel : 0114 20 53478
E-mail : [5][Sheffield City Council request email]
Please don't print this e-mail unless you really need to
 
 
 
 
_____________________________________________

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