John R. Sullivan MICM

Dear Worth Parish Council,

I was at the Amenities Meeting on the 25th November 2013.

Once a decision has been made not to allow Affinity Sutton an easement to dig up the village green, the previous Clerk advised the Council that Affinity Sutton had made a £500 'donation' to WPC, to provide a seating area in the recently developed play area.

It was made clear that this 'donation' was without prejudice to any decision regarding their application.

At the WPC meeting last night, it transpired that following the rejection of the request to allow an easement, this £500 'donation' has been returned to Affinity Sutton, at their request.

Please forward copies of ANY correspondence relating to this £500, including (but not limited to):

- A copy of the original donation correspondence from Affinity Sutton.

- A copy of the clerks notes from the meeting on the 28.11.13.

- A copy of the draft minutes from the meeting on 28.11.13.

- Copies of correspondence from those Councillors who may have proposed that it be removed from the minutes.

- A copy of the request from Affinity Sutton to have the donation returned to them.

- Confirmation of who authorised repayment of the £500.

- A copy of the correspondence that accompanied the return of the £500.

Yours faithfully,

John R. Sullivam MICM

Worth Parish Council

1 Attachment

Dear John,
I have attached a letter from Affinity Sutton to the Clerk regarding Sunnymead - Deed of Easement for surface Water drainage plus and email from affinity Sutton requesting the £500 to be returned.
I do not have any Clerks draft notes or draft minutes as the minutes are on the website. The cheque was signed by the Councils 3 cheque signatures. Please also note this is an item on the Council agenda for the meeting - 17th February 2014.

I hope this information helps you.

Kind regards

Jenny Saunders

Jennifer Saunders
Clerk

Worth Parish Council
Village Hall Bungalow
Turners Hill Road
Crawley Down
West Sussex
RH10 4HE

01342 713407

show quoted sections

John R. Sullivan MICM

Dear Jenny,

Thank you for your response.

I am particularly interested to know, to whom the £500 was originally sent, and when.

Please send a copy of that correspondence, in advance of the meeting on Monday.

Yours sincerely,

John R. Sullivan MICM

Worth Parish Council

Dear John,
Your have all the information that is available. I do not know and since the Clerk has resigned I cannot comment any further.

Kind Regards

Jenny

Jennifer Saunders
Clerk

Worth Parish Council
Village Hall Bungalow
Turners Hill Road
Crawley Down
West Sussex
RH10 4HE

01342 713407

show quoted sections

John R. Sullivan MICM

Dear Jenny,

With reference to the letter from Affinity Sutton attached to your first response, it would appear that page 2 is missing.

Please forward a copy of page 2.

Many thanks,

John R. Sullivan MICM

Worth Parish Council

1 Attachment

I am sorry I do not understand your request. I sent all the paper work to you by pdf. See attached. I do not have a page two I think that it is just a typo. The letter only has 2 parts.

Kind Regards

Jenny

Jennifer Saunders
Clerk

Worth Parish Council
Village Hall Bungalow
Turners Hill Road
Crawley Down
West Sussex
RH10 4HE

01342 713407

show quoted sections

John R. Sullivan MICM

Dear Worth Parish Council,

Thank you for now providing page 2 of the letter, that I have copied below.

Affinity Sutton have confirmed to me that they are sending the £500 back to WPC today, and I look forward to the discussion regarding this at a future meeting.

With thanks,
John R. Sullivam

<PAGE 2>

The drainage will be hidden below the surface and will not impact on the enjoyment of the green or visual amenity. The deed of easement will allow Affinity Sutton to carry out any repairs in the future which may become necessary thereby continuing to protect the amenity.

• This will subsequently cost the Parish money to make sure the grass grows again afterwards and then when the subsidence occurs at a later date to re-level the ground. The water companies reputation is not good as they have still not reinstated Hophurst Hill verges properly.

The Parish will not be put to any expense to ensure the grass grows again because Affinity Sutton will ensure its contractors re-lays soil and turf over the disturbed surface and will re-level the surface of the green should any subsidence occur over the course of the following year. The water company is not involved in constructing this drain

• Many users of the green (not just Fayre days) drive quite heavy vehicles on to the grass and to withstand these loads, heavy duty road standard manholes will be required which will need concrete aprons

There is only one manhole cover that is in an exposed position and liable to be driven over and all are specified to be vehicle load bearing.

• A better option would be to dig up the footpath along station road which would then get the Village a new footpath surface!

This option will cause much more disruption to the village users of the footpath and take much longer to carry out. Excavations have to take account of any previous services laid beneath the footpath which can be difficult to work around when correct drainage gradients are to be achieved. The surface of the existing footpath is the responsibility of the Highways Department of West Sussex Count Council to repair. .

• There is a serious risk of flooding at the shops and the Royal Oak, the area has flooded several times in the last few years and adding the extra drainage from this new development will increase the risk of serious floods. The plan is not technically feasible.

The new drain will not increase the risk of flooding at the shops whether it is laid beneath the village green or beneath the footpath – Southern Water have dictated this connection. The drainage is mains and not a soak-away and because there is no new water from the site entering the sub-surface, there is no additional risk of flooding. The new construction at Sunnymead cannot lead to any additional surface water leaving the site than has existed prior to the development. Affinity Sutton has had to ensure that the volume of water entering the drain is attenuated down to pre-existing volumes by means of new attenuation tanks and rain-water harvesting measures. The plan is entirely feasible and has been designed to comply with all regulations by a qualified engineer and is approved by Southern Water.

• The other main concern is that if we allow the easement then the drains will be a form of development and this would be the thin end of the wedge.

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