Prompt Payment Reporting

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Dear Derry City Council,

During the financial year ended 31 March 2014 please confirm with respect of suppliers invoices (i) the total numbers of invoices paid; (ii) the number paid within 10 days; (iii)the numbers paid within 30 days and (iv)the numbers of invoices paid later than 30days?

Please also confirm the Council’s standard term for the payment of suppliers’ invoices is 30 days?

In addition to the above please acknowledge if during the period from 1 September 2013 to 30 November 2013 the Council was in receipt of any Guidance Note(s)/Circular(s) from the Local Government Policy Division at the Department of Environment where the subject was in any way connected to 10/30 Day Prompt Payment / Prompt Payment Reporting or the Northern Ireland’s Executive Prompt Payment Policy?

If so please confirm the date any such guidance was received by the Council’s Chief Executive Officer?

Please also provide a copy of the actual Departmental Guidance received together with a copy of any subsequent instruction the Chief Executive Officer/Accounting Officer issued to Council Staff as a result?

This communication should be treated as a Freedom of Information request.

Yours faithfully,

Jayne Girvan

Alfie Dallas, Derry City Council

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    LG 17 2013 Further guidance on prompt payment policy for district councils.pdf

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Jayne,
Further to your freedom of information request above, please find to follow response for Derry City Council:-

During the financial year ended 31 March 2014
(i) the total numbers of invoices paid was 26,241
(ii) the number paid within 10 days was 9,060
(iii)the numbers paid within 30 days was 16,903
(iv)the numbers of invoices paid later than 30days was 9,338

I can confirm that the Council’s standard term for the payment of suppliers’ invoices is 30 days.

During the period from 1 September 2013 to 30 November 2013 the Council was in receipt of the attached Guidance from the Local Government Policy Division at the Department of Environment relating to prompt payments. This guidance was received on 3rd October 2013 by both the Council's Chief Executive and Chief Finance Officer. Accounts Payable staff were immediately provided with a hard copy of the guidance. These staff deal directly on a daily basis with the service departments within Council who are responsible for signing off invoices for payment with a view to continually improving Council's performance.

I trust this information satisfactorily deals with your request. However, if you are dissatisfied with this response, you have rights of review and appeal. These rights consist of two processes. Firstly, our internal review procedure is available by contacting:-

Ms. S O' Connor
Town Clerk & Chief Executive
98 Strand Road
Derry
BT48 7NN

Secondly, you can appeal directly to the Information Commissioner by telephone or in writing to:

Complaints Resolution Office (NI)
Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Regards
Alfie Dallas
Chief Finance Officer
Derry City Council

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