Dear North Somerset Council,

Please disclose the data, sources of information and other methodology detail, used by NSC to project the demand on Baytree School as illustrated in the bar chart within your reply dated 21st October 2019 Your ref; 3051555
1. For the year 2021 indicating 144 places demand
2. For the year 2022 indicating 151 places demand

Yours faithfully,

R Tozer

North Somerset Council

Information request
Our reference: 3172880

--------------------------------------------------------------------------

 
 
NOTE: Please do not edit the subject line when replying to this email.
Dear R Tozer
 
Freedom of Information Act 2000
 
Thank you for your request regarding 'Projected demand - Baytree School',
made under the Freedom of Information Act 2000.
 
Your request has been allocated reference 3172880 and we will respond by
the 20th working day, which is on 14 January 2021.  Please quote this
reference in any correspondence with us relating to this matter.
 
If you wish to know how we will use your personal data, please read our
privacy notices available at
https://www.n-somerset.gov.uk/privacy-co...
 
Many thanks
 
Sinead Johnson
Information Governance Officer
North Somerset Council
Tel: 01934 634609
Email: [email address]
Web: [1]www.n-somerset.gov.uk

References

Visible links
1. file:///tmp/www.n-somerset.gov.uk

North Somerset Council

1 Attachment

Information request
Our reference: 3172880

--------------------------------------------------------------------------

 
Dear R Tozer
 
Thank you for your request for information received on 18 December 2020.
 
Please find attached our response to your request.
 
Please note:  if you wish to make a response, please could you email me
via my Outlook account [1][email address] as the
software used to manage freedom of information requests is not accepting
incoming emails at the moment.  
 
Many thanks
 
Christine Coomber
Directorate Governance Co-ordinator
North Somerset Council
Tel: 01934 888 829
Email: [email address]
Web: [2]www.n-somerset.gov.uk
 

NOTE: Please do not edit the subject line when replying to this email.

References

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Dear North Somerset Council,
Thank you for your assitance.

Yours sincerely,

R Tozer

Dear North Somerset Council,

Please pass this on to the senior person who conducts Freedom of Information reviews.

I am writing to request an internal review of North Somerset Council's handling of my FOI request 'Projected Demand - Baytree School 2021 - 2022'.

I asked
Please disclose the data, sources of information and other methodology detail, used by NSC to project the demand on Baytree School as illustrated in the bar chart within your reply dated 21st October 2019 Your ref; 3051555
1. For the year 2021 indicating 144 places demand
2. For the year 2022 indicating 151 places demand

You kindly provided answer to my FOI on 12th January where your response was “ all information to be supplied”

Unfortunately NSC have not provided a response to my question.

The two graphs further provided indicated “children & young people with SEN/EHCP for the England, South West & North Somerset”. You explained the consensus within NS as experiencing an upward pressure on the number of requests for EHCP and the graphs provided clearly illustrate this point. I also acknowledge the increase of assuming additional growth of 0.1%, bringing NSC into a more national average.

You further explained the projection ratio of the EHCP provision cohort.
However,
• There is no explanation or figures given to breakdown the numbers provided by way of SEN/EHCP cohorts (ie ASD/SLCN/SEMH) across NS, which would be helpful to my original request
• There is no explanation of the figures provided that answers my original request in which I ask for and only for, Baytree School.
• The increased demand has not been provided for Baytree School but for the whole of the NSC SEN/EHCP provision, despite my freedom of information requests and your last sentence; “This was how the demand for Baytree School was projected”. Your Ref; 3051555 and 3172880

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/p...

Yours faithfully,

R Tozer

North Somerset Council

Information request
Our reference: 3172880

--------------------------------------------------------------------------

 
Dear R Tozer
 
Thank you for your request for a review received on 13 January 2021. I am
sorry that you are dissatisfied with our attempts to handle your request
under the Freedom of Information Act 2000
 
I can confirm that we are considering your concerns and we will aim to
provide you with a response by 9 February 2021.
 
Many thanks
 
Lynsey Wilson
Information Governance Manager
North Somerset Council
Tel: 01275 885117
Email: [email address]
Web: [1]www.n-somerset.gov.uk
 
NOTE: Please do not edit the subject line when replying to this email.

References

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1. file:///tmp/www.n-somerset.gov.uk

North Somerset Council

1 Attachment

Information request
Our reference: 3172880

--------------------------------------------------------------------------

 
Dear R Tozer
 
Thank you for your request for an internal review into the handling of
your request; please find attached our response.
 
Many thanks
 
Lynsey Wilson
Information Governance Manager
North Somerset Council
Tel: 01275 885117
Email: [email address]
Web: [1]www.n-somerset.gov.uk
 
NOTE: Please do not edit the subject line when replying to this email.

References

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Dear North Somerset Council,

Thank you for your Internal Review (IR) response dated 9th February 2021.

I hope you will be able to provide a further explanation in connection with my original specific FOI request (Ref; 3172880) dated 18 December 2020 in which I asked for the Projected Demand for Baytree School ONLY.

I did not seek information on general SEN or EHCP matters nor was I expecting or indeed asking for exact admission detail.

As I did not receive that information I asked for an IR which you kindly provided on 9th Feb. In your IR response you clearly state and I quote the whole paragraph.

"Our response
We responded on 12 January 2021, providing graphical representations of historic and projected figures of
population percentages of children and young people with SEN or EHCPs, and how these percentages relate to actual number of EHCPs. Details of how the specific projected demand on Baytree School was calculated was provided, along with weblinks to the data sources used to help make these calculations."

Within that paragraph you state “................... Details of how the specific projected demand on Baytree School was calculated was provided............” and it is this specific issue that I now seek assistance.

For the avoidance of any doubt please explain where this specific projected demand for Baytree was either calculated or provided and where it can be found within any NSC response to me. I am unable to find this information, hence my reason in asking for an IR.

Thank you.

Yours sincerely,

R Tozer

FoI, North Somerset Council

1 Attachment

Good morning Mr Tozer

 

Thank you for your follow-up email.  By way of carbon copy, I am passing
your email back to the officer who handled your original request, so she
can arrange for the service to respond to you directly, outside of the
Freedom of Information process.  Based on the requirements of the Freedom
of Information Act, your request has been responded to.  Freedom of
Information is about the disclosure of records held by a public body,
whereas you appear to be asking for additional dialogue or explanation,
that I am unable to provide.

 

I trust Ms Coomber or someone from the School Allocations team will be in
touch shortly.

 

Kindest regards

 

Lynsey Wilson
Information Governance Manager
Working on behalf of North Somerset Council
Tel:                01275 885117
Email:           [email address]
Post:             Town Hall, Walliscote Grove Road, Weston-super-Mare,
BS23 1UJ
Web:           [1]www.n-somerset.gov.uk

 

 

 

-----Original Message-----
From: R Tozer <[FOI #713712 email]>
Sent: Wednesday, February 10, 2021 7:56 AM
To: North Somerset Council <[email address]>
Subject: Re: Information request - internal review (ref: 3172880)

 

[disclaimer]

 

Dear North Somerset Council,

 

 

 

Thank you for your Internal Review (IR) response dated 9th February 2021.

 

 

 

I hope you will be able to provide a further explanation in connection
with my original specific FOI request (Ref; 3172880) dated  18 December
2020  in which I asked for the Projected Demand for Baytree School ONLY.

 

 

 

I did not seek information on general SEN or EHCP matters nor was I
expecting or indeed asking for exact admission detail.

 

 

 

As I did not receive that information  I asked for an IR which you kindly
provided on 9th Feb. In your IR response you clearly state and I quote the
whole paragraph.

 

 

 

"Our response

 

We responded on 12 January 2021, providing graphical representations of
historic and projected figures of

 

population percentages of children and young people with SEN or EHCPs, and
how these percentages relate to actual number of EHCPs. Details of how the
specific projected demand on Baytree School was calculated was provided,
along with weblinks to the data sources used to help make these
calculations."

 

 

 

Within that paragraph you state “................... Details of how the
specific projected demand on Baytree School was calculated was
provided............” and it is this specific issue that I now seek
assistance.

 

 

 

For the avoidance of any doubt please explain where this specific
projected demand for Baytree  was either calculated or provided and where
it can  be found within any NSC response to me. I am unable to find this
information, hence my reason in asking for an IR.

 

 

 

Thank you.

 

 

 

Yours sincerely,

 

 

 

R Tozer

 

 

 

-----Original Message-----

 

 

 

Information request

 

Our reference: 3172880

 

 

 

--------------------------------------------------------------------------

 

 

 

 

 

Dear R Tozer

 

 

 

Thank you for your request for an internal review into the handling of

 

your request; please find attached our response.

 

 

 

Many thanks

 

 

 

Lynsey Wilson

 

Information Governance Manager

 

North Somerset Council

 

Tel: 01275 885117

 

Email: [email address]

 

Web: [1][2]www.n-somerset.gov.uk

 

 

 

NOTE: Please do not edit the subject line when replying to this email.

 

 

 

References

 

 

 

Visible links

 

1. [3]file:///tmp/www.n-somerset.gov.uk

 

 

 

-------------------------------------------------------------------

 

Please use this email address for all replies to this request:

 

[4][FOI #713712 email]

 

 

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

 

[5]https://www.whatdotheyknow.com/help/offi...

 

 

 

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:

 

[6]https://www.whatdotheyknow.com/help/ico-...

 

 

 

Please note that in some cases publication of requests and responses will
be delayed.

 

 

 

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

 

 

 

-------------------------------------------------------------------

 

--------------------------------------------------------------------------

Keeping in touch

Visit [7]www.n-somerset.gov.uk for information about our services

Council Connect: for all streets, open spaces and environmental protection
enquiries visit [8]www.n-somerset.gov.uk/connect 
Care Connect: for all adult social services enquiries visit
[9]www.n-somerset.gov.uk/careconnect 
Out of hours emergencies: 01934 622 669

Privacy and confidentiality notice:
The information contained in this email transmission is intended by North
Somerset Council for the use of the named individual or entity to which it
is directed and may contain information that is privileged or otherwise
confidential. If you have received this email transmission in error,
please delete it from your system without copying or forwarding it, and
notify the sender of the error by reply email. Any views expressed within
this message or any other associated files are the views and expressions
of the individual and not North Somerset Council.  North Somerset Council
takes all reasonable precautions to ensure that no viruses are transmitted
with any electronic communications sent, however the council can accept no
responsibility for any loss or damage resulting directly or indirectly
from the use of this email or any contents or attachments.

References

Visible links
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3. file:///tmp/www.n-somerset.gov.uk
4. mailto:[FOI #713712 email]
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6. https://www.whatdotheyknow.com/help/ico-...
7. http://www.n-somerset.gov.uk/
8. http://www.n-somerset.gov.uk/connect
9. http://www.n-somerset.gov.uk/careconnect

hide quoted sections

Dear North Somerset Council (FOI)

As a week has passed and no further communication has been received AND an Internal Review has been completed it would appear that I need to approach the ICO for a determination.

Yours sincerely,

R Tozer

FoI, North Somerset Council

1 Attachment

Good morning Mr Tozer

 

Our Customer Charter recommends that customer correspondence be replied to
within ten working days.  I am aware that the service were considering a
response to you, so I have no doubt that you will get one by 17 February.

 

You are, of course, well within your rights to escalate this to the ICO,
however, the reason I was forced to take your latest enquiry outside of
the Freedom of Information process is because the question you asked isn't
a question that can be responded to under Freedom of Information.  Freedom
of Information is about the disclosure of records held by a public body. 
There is no requirement to provide any additional explanation or detail. 
You have been provided with, and this has been confirmed by the internal
review process, the files that are held in response to your original
request.  The question you have asked is asking for additional clarity
around the information you have been provided.

 

I hope this clarifies our position in this regard.

 

Kindest regards

 

Lynsey Wilson
Information Governance Manager
Working on behalf of North Somerset Council
Tel:                01275 885117
Email:           [email address]
Post:             Town Hall, Walliscote Grove Road, Weston-super-Mare,
BS23 1UJ
Web:           [1]www.n-somerset.gov.uk

 

 

 

-----Original Message-----
From: R Tozer <[FOI #713712 email]>
Sent: Thursday, February 18, 2021 8:13 AM
To: FoI <[email address]>
Subject: RE: Information request - internal review (ref: 3172880)

 

[disclaimer]

 

Dear North Somerset Council (FOI)

 

 

 

As a week has passed and no further communication has been received AND an
Internal Review has been completed it would appear that I need to approach
the ICO for a determination.

 

 

 

Yours sincerely,

 

 

 

R Tozer

 

 

 

-----Original Message-----

 

 

 

Good morning Mr Tozer

 

 

 

 

 

 

 

Thank you for your follow-up email.  By way of carbon copy, I am passing

 

your email back to the officer who handled your original request, so she

 

can arrange for the service to respond to you directly, outside of the

 

Freedom of Information process.  Based on the requirements of the Freedom

 

of Information Act, your request has been responded to.  Freedom of

 

Information is about the disclosure of records held by a public body,

 

whereas you appear to be asking for additional dialogue or explanation,

 

that I am unable to provide.

 

 

 

 

 

 

 

I trust Ms Coomber or someone from the School Allocations team will be in

 

touch shortly.

 

 

 

 

 

 

 

Kindest regards

 

 

 

 

 

 

 

Lynsey Wilson

 

Information Governance Manager

 

Working on behalf of North Somerset Council

 

Tel:                01275 885117

 

Email:           [email address]

 

Post:             Town Hall, Walliscote Grove Road, Weston-super-Mare,

 

BS23 1UJ

 

Web:           [1][2]www.n-somerset.gov.uk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------------------------------------------

 

Please use this email address for all replies to this request:

 

[3][FOI #713712 email]

 

 

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

 

[4]https://www.whatdotheyknow.com/help/offi...

 

 

 

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:

 

[5]https://www.whatdotheyknow.com/help/ico-...

 

 

 

Please note that in some cases publication of requests and responses will
be delayed.

 

 

 

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

 

 

 

-------------------------------------------------------------------

 

--------------------------------------------------------------------------

Keeping in touch

Visit [6]www.n-somerset.gov.uk for information about our services

Council Connect: for all streets, open spaces and environmental protection
enquiries visit [7]www.n-somerset.gov.uk/connect 
Care Connect: for all adult social services enquiries visit
[8]www.n-somerset.gov.uk/careconnect 
Out of hours emergencies: 01934 622 669

Privacy and confidentiality notice:
The information contained in this email transmission is intended by North
Somerset Council for the use of the named individual or entity to which it
is directed and may contain information that is privileged or otherwise
confidential. If you have received this email transmission in error,
please delete it from your system without copying or forwarding it, and
notify the sender of the error by reply email. Any views expressed within
this message or any other associated files are the views and expressions
of the individual and not North Somerset Council.  North Somerset Council
takes all reasonable precautions to ensure that no viruses are transmitted
with any electronic communications sent, however the council can accept no
responsibility for any loss or damage resulting directly or indirectly
from the use of this email or any contents or attachments.

References

Visible links
1. http://www.n-somerset.gov.uk/
2. http://www.n-somerset.gov.uk/
3. mailto:[FOI #713712 email]
4. https://www.whatdotheyknow.com/help/offi...
5. https://www.whatdotheyknow.com/help/ico-...
6. http://www.n-somerset.gov.uk/
7. http://www.n-somerset.gov.uk/connect
8. http://www.n-somerset.gov.uk/careconnect

hide quoted sections

FoI, North Somerset Council

1 Attachment

Good afternoon Mr Tozer

 

Apologies, I’ve spotted that I gave you the incorrect target response date
in my email.  Ten working days from receipt is 24 February, not two days
ago.  The SEND Team Manager is on leave until Monday, so I would imagine
you should get your reply early next week.

 

Kindest regards

 

Lynsey

 

From: FoI
Sent: Friday, February 19, 2021 8:26 AM
To: 'R Tozer' <[FOI #713712 email]>
Subject: RE: Information request - internal review (ref: 3172880)

 

Good morning Mr Tozer

 

Our Customer Charter recommends that customer correspondence be replied to
within ten working days.  I am aware that the service were considering a
response to you, so I have no doubt that you will get one by 17 February.

 

You are, of course, well within your rights to escalate this to the ICO,
however, the reason I was forced to take your latest enquiry outside of
the Freedom of Information process is because the question you asked isn't
a question that can be responded to under Freedom of Information.  Freedom
of Information is about the disclosure of records held by a public body. 
There is no requirement to provide any additional explanation or detail. 
You have been provided with, and this has been confirmed by the internal
review process, the files that are held in response to your original
request.  The question you have asked is asking for additional clarity
around the information you have been provided.

 

I hope this clarifies our position in this regard.

 

Kindest regards

 

Lynsey Wilson
Information Governance Manager
Working on behalf of North Somerset Council

Tel:                01275 885117
Email:           [1][email address]
Post:             Town Hall, Walliscote Grove Road, Weston-super-Mare,
BS23 1UJ
Web:           [2]www.n-somerset.gov.uk

 

 

 

-----Original Message-----
From: R Tozer <[3][FOI #713712 email]>
Sent: Thursday, February 18, 2021 8:13 AM
To: FoI <[4][email address]>
Subject: RE: Information request - internal review (ref: 3172880)

 

[disclaimer]

 

Dear North Somerset Council (FOI)

 

 

 

As a week has passed and no further communication has been received AND an
Internal Review has been completed it would appear that I need to approach
the ICO for a determination.

 

 

 

Yours sincerely,

 

 

 

R Tozer

 

 

 

-----Original Message-----

 

 

 

Good morning Mr Tozer

 

 

 

 

 

 

 

Thank you for your follow-up email.  By way of carbon copy, I am passing

 

your email back to the officer who handled your original request, so she

 

can arrange for the service to respond to you directly, outside of the

 

Freedom of Information process.  Based on the requirements of the Freedom

 

of Information Act, your request has been responded to.  Freedom of

 

Information is about the disclosure of records held by a public body,

 

whereas you appear to be asking for additional dialogue or explanation,

 

that I am unable to provide.

 

 

 

 

 

 

 

I trust Ms Coomber or someone from the School Allocations team will be in

 

touch shortly.

 

 

 

 

 

 

 

Kindest regards

 

 

 

 

 

 

 

Lynsey Wilson

 

Information Governance Manager

 

Working on behalf of North Somerset Council

 

Tel:                01275 885117

 

Email:           [email address]

 

Post:             Town Hall, Walliscote Grove Road, Weston-super-Mare,

 

BS23 1UJ

 

Web:           [1][5]www.n-somerset.gov.uk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------------------------------------------

 

Please use this email address for all replies to this request:

 

[6][FOI #713712 email]

 

 

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

 

[7]https://www.whatdotheyknow.com/help/offi...

 

 

 

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:

 

[8]https://www.whatdotheyknow.com/help/ico-...

 

 

 

Please note that in some cases publication of requests and responses will
be delayed.

 

 

 

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

 

 

 

-------------------------------------------------------------------

 

--------------------------------------------------------------------------

Keeping in touch

Visit [9]www.n-somerset.gov.uk for information about our services

Council Connect: for all streets, open spaces and environmental protection
enquiries visit [10]www.n-somerset.gov.uk/connect 
Care Connect: for all adult social services enquiries visit
[11]www.n-somerset.gov.uk/careconnect 
Out of hours emergencies: 01934 622 669

Privacy and confidentiality notice:
The information contained in this email transmission is intended by North
Somerset Council for the use of the named individual or entity to which it
is directed and may contain information that is privileged or otherwise
confidential. If you have received this email transmission in error,
please delete it from your system without copying or forwarding it, and
notify the sender of the error by reply email. Any views expressed within
this message or any other associated files are the views and expressions
of the individual and not North Somerset Council.  North Somerset Council
takes all reasonable precautions to ensure that no viruses are transmitted
with any electronic communications sent, however the council can accept no
responsibility for any loss or damage resulting directly or indirectly
from the use of this email or any contents or attachments.

References

Visible links
1. mailto:[email address]
2. http://www.n-somerset.gov.uk/
3. mailto:[FOI #713712 email]
4. mailto:[email address]
5. http://www.n-somerset.gov.uk/
6. mailto:[FOI #713712 email]
7. https://www.whatdotheyknow.com/help/offi...
8. https://www.whatdotheyknow.com/help/ico-...
9. http://www.n-somerset.gov.uk/
10. http://www.n-somerset.gov.uk/connect
11. http://www.n-somerset.gov.uk/careconnect

hide quoted sections

Felicity Williamson, North Somerset Council

1 Attachment

Dear Mr Tozer,

 

Unfortunately we cannot share the exact projection workings because they
use actual pupil numbers by types of need for the previous five years as
their basis. Many categories contain fewer than five children which would
risk making children identifiable and breaching data protection
requirements if shared.  We have therefore tried to expand on the
information we have previously provided and we hope that the explanation
and additional detail provided below answers your queries regarding the
Baytree School projections for 2021 and 2022.

 

Overall the number of North Somerset pupils with EHCPs is forecast to
increase year on year. However, some categories of need are expected to
increase more than others. A percentage change factor using the previous
five years’ worth of data as a guide on recent change, was calculated for
each type of primary need.

 

The expected yearly percentage change for each type of primary need used
in the projections is shown below. Please note that a negative percentage
does not automatically mean that the numbers of children in this category
will decrease, but that the number of children in this category as a
percentage as the total overall number of North Somerset EHCPs will
decrease. There are two main categories of need expected to increase in
terms of the proportion of North Somerset EHCP pupils - ASD and SEMH.

 

Year on year expected change as % of
Primary Need total North Somerset EHCP cohort
ASD 0.5%
HI -0.3%
MLD 0.1%
MSI 0.0%
OTH 0.0%
PD -0.3%
PMLD -0.2%
SEMH 1.5%
SLCN 0.1%
SLD -1.2%
SPLD -0.1%
UNK -0.1%
VI 0.0%

 

In addition to breaking down numbers by primary need, information on
pupils with EHCPs for the last five years was split by placement location:

 

North Somerset special schools

North Somerset mainstream schools

Non-North Somerset mainstream schools

Non-North Somerset special schools

Independent schools

Other provision – Alternative Provision and Elective Home Education

 

The provision above was also split into 3-16 provision and post-16.
Included in the calculations was the identification of pupils our SEND
Team thought could have been moved back into North Somerset provision
should suitable places have been available at the time and pupils
attending a mainstream provision who in the future may prefer a special
school place if it were available. For years 2015 to 2019 this gave 910
different categories of provision type and need (182 per year). Many of
these categories have fewer than five pupils in them which is why the
actual workings for the projections cannot be shared.

 

In order to project future demand for Baytree, the total number of
projected future North Somerset EHCPs was calculated first.  The total
number of EHCP student for each future year was then split by the
percentage change numbers above and then by category of need and provision
type.

 

Baytree School provides places for three types of need: ASD, PMLD and
SLD.  The projected demand split by type of need for Baytree for 2021 and
2022 is shown below. For context, the total number of pupils projected
with each type of need is also given so you can see the overall increasing
demand.

 

Baytree projected Total NS projected
  demand demand
Projected pupil demand by
primary type of need 2021 2022 2021 2022
PMLD 29 31 40 43
SLD 80 80 118 118
ASD 35 40 303 347
Total 144 151 461 508

 

Projection work is not usually straight forward.  Initial work to compare
these projections with 2021 pupil numbers is showing that we
underestimated the total number of EHCP pupils by around 40 pupils or 3%.
We have tried to come up with a robust but detailed approach to account
for the many of the complexities associated with forecasting future
numbers of SEND pupils and the type of provision they will need. We will
be reviewing our projections year-on-year to check for accuracy and
whether our assumptions were correct and will refine our approach as
necessary. 

 

With best wishes,

 

Felicity

 

Felicity Williamson
Pupil Places and Planning Manager
North Somerset Council
E-Mail:        [1][email address]
Post:           Town Hall, Walliscote Grove Road, Weston-super-Mare, BS23
1UJ
Web: [2]www.n-somerset.gov.uk

 

 

From: FoI <[email address]>
Sent: Friday, February 19, 2021 12:57 PM
To: R Tozer <[FOI #713712 email]>
Subject: RE: Information request - internal review (ref: 3172880)

 

Good afternoon Mr Tozer

 

Apologies, I’ve spotted that I gave you the incorrect target response date
in my email.  Ten working days from receipt is 24 February, not two days
ago.  The SEND Team Manager is on leave until Monday, so I would imagine
you should get your reply early next week.

 

Kindest regards

 

Lynsey

 

From: FoI
Sent: Friday, February 19, 2021 8:26 AM
To: 'R Tozer' <[3][FOI #713712 email]>
Subject: RE: Information request - internal review (ref: 3172880)

 

Good morning Mr Tozer

 

Our Customer Charter recommends that customer correspondence be replied to
within ten working days.  I am aware that the service were considering a
response to you, so I have no doubt that you will get one by 17 February.

 

You are, of course, well within your rights to escalate this to the ICO,
however, the reason I was forced to take your latest enquiry outside of
the Freedom of Information process is because the question you asked isn't
a question that can be responded to under Freedom of Information.  Freedom
of Information is about the disclosure of records held by a public body. 
There is no requirement to provide any additional explanation or detail. 
You have been provided with, and this has been confirmed by the internal
review process, the files that are held in response to your original
request.  The question you have asked is asking for additional clarity
around the information you have been provided.

 

I hope this clarifies our position in this regard.

 

Kindest regards

 

Lynsey Wilson
Information Governance Manager
Working on behalf of North Somerset Council

Tel:                01275 885117
Email:           [4][email address]
Post:             Town Hall, Walliscote Grove Road, Weston-super-Mare,
BS23 1UJ
Web:           [5]www.n-somerset.gov.uk

 

 

 

-----Original Message-----
From: R Tozer <[6][FOI #713712 email]>
Sent: Thursday, February 18, 2021 8:13 AM
To: FoI <[7][email address]>
Subject: RE: Information request - internal review (ref: 3172880)

 

[disclaimer]

 

Dear North Somerset Council (FOI)

 

 

 

As a week has passed and no further communication has been received AND an
Internal Review has been completed it would appear that I need to approach
the ICO for a determination.

 

 

 

Yours sincerely,

 

 

 

R Tozer

 

 

 

-----Original Message-----

 

 

 

Good morning Mr Tozer

 

 

 

 

 

 

 

Thank you for your follow-up email.  By way of carbon copy, I am passing

 

your email back to the officer who handled your original request, so she

 

can arrange for the service to respond to you directly, outside of the

 

Freedom of Information process.  Based on the requirements of the Freedom

 

of Information Act, your request has been responded to.  Freedom of

 

Information is about the disclosure of records held by a public body,

 

whereas you appear to be asking for additional dialogue or explanation,

 

that I am unable to provide.

 

 

 

 

 

 

 

I trust Ms Coomber or someone from the School Allocations team will be in

 

touch shortly.

 

 

 

 

 

 

 

Kindest regards

 

 

 

 

 

 

 

Lynsey Wilson

 

Information Governance Manager

 

Working on behalf of North Somerset Council

 

Tel:                01275 885117

 

Email:           [email address]

 

Post:             Town Hall, Walliscote Grove Road, Weston-super-Mare,

 

BS23 1UJ

 

Web:           [1][8]www.n-somerset.gov.uk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-------------------------------------------------------------------

 

Please use this email address for all replies to this request:

 

[9][FOI #713712 email]

 

 

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

 

[10]https://www.whatdotheyknow.com/help/offi...

 

 

 

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:

 

[11]https://www.whatdotheyknow.com/help/ico-...

 

 

 

Please note that in some cases publication of requests and responses will
be delayed.

 

 

 

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

 

 

 

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hide quoted sections

Dear Felicity Williamson,
Thank you for the updated information re Baytree School.
Could you please, for the sake of clarity ensure the following table is claer. The transfer of information to the What do they know has rather upset the layout and I need to be sure I am reading the information you have kindly provided.
The table is formulated;-
Baytree projected Total NS projected
demand demand
Projected pupil demand by
primary type of need 2021 2022 2021 2022
PMLD 29 31 40 43
SLD 80 80 118 118
ASD 35 40 303 347
Total 144 151 461 508

Sorry for the inconveinece.
Yours sincerely,

R Tozer

Felicity Williamson, North Somerset Council

Dear Mr Tozer,

I can see why the format is confusing. I have tried to lay it out by each category below which I hope will help.

Baytree School projected demand

2021
PMLD29
SLD80
ASD 35
Total144

2022
PMLD31
SLD80
ASD 40
Total151

All North Somerset projected demand

2021
PMLD40
SLD118
ASD 303
Total461

2022
PMLD43
SLD118
ASD 347
Total508

Best wishes,

Felicity

Felicity Williamson
Pupil Places and Planning Manager
People and Communities
North Somerset Council
E-Mail:[email address]
Post: Town Hall, Walliscote Grove Road, Weston-super-Mare, BS23 1UJ
Web:www.n-somerset.gov.uk

-----Original Message-----
From: R Tozer <[FOI #713712 email]>
Sent: Monday, February 22, 2021 8:48 PM
To: Felicity Williamson <[email address]>
Subject: RE: Information request - internal review (ref: 3172880)

[disclaimer]

Dear Felicity Williamson,

Thank you for the updated information re Baytree School.

Could you please, for the sake of clarity ensure the following table is claer. The transfer of information to the What do they know has rather upset the layout and I need to be sure I am reading the information you have kindly provided.

The table is formulated;-

Baytree projected Total NS projected

demand demand

Projected pupil demand by

primary type of need 2021 2022 2021 2022

PMLD 29 31 40 43

SLD 80 80 118 118

ASD 35 40 303 347

Total 144 151 461 508

Sorry for the inconveinece.

Yours sincerely,

R Tozer

-----Original Message-----

Dear Mr Tozer,

Unfortunately we cannot share the exact projection workings because they

use actual pupil numbers by types of need for the previous five years as

their basis. Many categories contain fewer than five children which would

risk making children identifiable and breaching data protection

requirements if shared. We have therefore tried to expand on the

information we have previously provided and we hope that the explanation

and additional detail provided below answers your queries regarding the

Baytree School projections for 2021 and 2022.

Overall the number of North Somerset pupils with EHCPs is forecast to

increase year on year. However, some categories of need are expected to

increase more than others. A percentage change factor using the previous

five years’ worth of data as a guide on recent change, was calculated for

each type of primary need.

The expected yearly percentage change for each type of primary need used

in the projections is shown below. Please note that a negative percentage

does not automatically mean that the numbers of children in this category

will decrease, but that the number of children in this category as a

percentage as the total overall number of North Somerset EHCPs will

decrease. There are two main categories of need expected to increase in

terms of the proportion of North Somerset EHCP pupils - ASD and SEMH.

Year on year expected change as % of

Primary Need total North Somerset EHCP cohort

ASD 0.5%

HI -0.3%

MLD 0.1%

MSI 0.0%

OTH 0.0%

PD -0.3%

PMLD -0.2%

SEMH 1.5%

SLCN 0.1%

SLD -1.2%

SPLD -0.1%

UNK -0.1%

VI 0.0%

In addition to breaking down numbers by primary need, information on

pupils with EHCPs for the last five years was split by placement location:

North Somerset special schools

North Somerset mainstream schools

Non-North Somerset mainstream schools

Non-North Somerset special schools

Independent schools

Other provision – Alternative Provision and Elective Home Education

The provision above was also split into 3-16 provision and post-16.

Included in the calculations was the identification of pupils our SEND

Team thought could have been moved back into North Somerset provision

should suitable places have been available at the time and pupils

attending a mainstream provision who in the future may prefer a special

school place if it were available. For years 2015 to 2019 this gave 910

different categories of provision type and need (182 per year). Many of

these categories have fewer than five pupils in them which is why the

actual workings for the projections cannot be shared.

In order to project future demand for Baytree, the total number of

projected future North Somerset EHCPs was calculated first. The total

number of EHCP student for each future year was then split by the

percentage change numbers above and then by category of need and provision

type.

Baytree School provides places for three types of need: ASD, PMLD and

SLD. The projected demand split by type of need for Baytree for 2021 and

2022 is shown below. For context, the total number of pupils projected

with each type of need is also given so you can see the overall increasing

demand.

Baytree projected Total NS projected

demand demand

Projected pupil demand by

primary type of need 2021 2022 2021 2022

PMLD 29 31 40 43

SLD 80 80 118 118

ASD 35 40 303 347

Total 144 151 461 508

Projection work is not usually straight forward. Initial work to compare

these projections with 2021 pupil numbers is showing that we

underestimated the total number of EHCP pupils by around 40 pupils or 3%.

We have tried to come up with a robust but detailed approach to account

for the many of the complexities associated with forecasting future

numbers of SEND pupils and the type of provision they will need. We will

be reviewing our projections year-on-year to check for accuracy and

whether our assumptions were correct and will refine our approach as

necessary.

With best wishes,

Felicity

Felicity Williamson

Pupil Places and Planning Manager

North Somerset Council

E-Mail: [1][email address]

Post: Town Hall, Walliscote Grove Road, Weston-super-Mare, BS23

1UJ

Web: [2]www.n-somerset.gov.uk

From: FoI <[email address]>

Sent: Friday, February 19, 2021 12:57 PM

To: R Tozer <[FOI #713712 email]>

Subject: RE: Information request - internal review (ref: 3172880)

Good afternoon Mr Tozer

Apologies, I’ve spotted that I gave you the incorrect target response date

in my email. Ten working days from receipt is 24 February, not two days

ago. The SEND Team Manager is on leave until Monday, so I would imagine

you should get your reply early next week.

Kindest regards

Lynsey

From: FoI

Sent: Friday, February 19, 2021 8:26 AM

To: 'R Tozer' <[3][FOI #713712 email]>

Subject: RE: Information request - internal review (ref: 3172880)

Good morning Mr Tozer

Our Customer Charter recommends that customer correspondence be replied to

within ten working days. I am aware that the service were considering a

response to you, so I have no doubt that you will get one by 17 February.

You are, of course, well within your rights to escalate this to the ICO,

however, the reason I was forced to take your latest enquiry outside of

the Freedom of Information process is because the question you asked isn't

a question that can be responded to under Freedom of Information. Freedom

of Information is about the disclosure of records held by a public body.

There is no requirement to provide any additional explanation or detail.

You have been provided with, and this has been confirmed by the internal

review process, the files that are held in response to your original

request. The question you have asked is asking for additional clarity

around the information you have been provided.

I hope this clarifies our position in this regard.

Kindest regards

Lynsey Wilson

Information Governance Manager

Working on behalf of North Somerset Council

Tel: 01275 885117

Email: [4][email address]

Post: Town Hall, Walliscote Grove Road, Weston-super-Mare,

BS23 1UJ

Web: [5]www.n-somerset.gov.uk

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[FOI #713712 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:

https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the latest advice from the ICO:

https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will be delayed.

If you find this service useful as an FOI officer, please ask your web manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

________________________________
Keeping in touch
Visit www.n-somerset.gov.uk<http://www.n-somerset.gov.uk/> for information about our services
Council Connect: for all streets, open spaces and environmental protection enquiries visit www.n-somerset.gov.uk/connect<http://www.n-somerset.gov.uk/connect>
Care Connect: for all adult social services enquiries visit www.n-somerset.gov.uk/careconnect<http://www.n-somerset.gov.uk/careconnect>
Out of hours emergencies: 01934 622 669
Privacy and confidentiality notice:

The information contained in this email transmission is intended by North Somerset Council for the use of the named individual or entity to which it is directed and may contain information that is privileged or otherwise confidential. If you have received this email transmission in error, please delete it from your system without copying or forwarding it, and notify the sender of the error by reply email. Any views expressed within this message or any other associated files are the views and expressions of the individual and not North Somerset Council. North Somerset Council takes all reasonable precautions to ensure that no viruses are transmitted with any electronic communications sent, however the council can accept no responsibility for any loss or damage resulting directly or indirectly from the use of this email or any contents or attachments.

hide quoted sections

Dear Felicity Williamson,
Thank you for your help and assitance

Yours sincerely,

R Tozer