Dear Mr. Clarke,

Thank you for your email and request for information dated 2^nd January
2019.

You have requested from Ards and North Down Borough Council information in
relation to Programme or Project Management Software Systems used in Local
Government.

We confirm your request will be processed as a request under the Freedom
of Information Act 2000.  Accordingly, you will receive the information
you have requested within 20 working days of the date of receipt of your
request by the Council unless the Council does not hold the information or
there is a reason to withhold all or part of the information requested.
Council will write to you in any event.  

For further information in relation to the Freedom of Information Act 2000
I would refer you to the Information Commissioner's Office website,
www.ico.org.uk

If you wish to discuss the above please do not hesitate to contact us.

Regards,

FOI Team

Ards and North Down Borough Council

Town Hall

The Castle

Bangor

BT20 4BT

Tel: 0300 013 3333 ext 40718

Ards and North Down Borough Council processes your personal data for the
purpose of administering your request for information. Your information
will be held for 3 years, or 7 years if your request is subject to
review.  Your details will not be shared.

You have a right to see and review the information held on you. If you
wish to request your personal information or have a data protection query,
please put your request in writing to: Data Protection Officer, Ards and
North Down Borough Council, Town Hall, The Castle, Bangor, BT20 4BT,
Email: [email address] Tel: 0300 013 3333.  If you
are not satisfied with how the Council has handled this matter, you may
refer it to the Information Commissioner's Office at 02890278757 or email
[email address].

show quoted sections

Dear Mr Clarke,

We refer to the above and write further to our acknowledgement email of
2^nd January 2019.

Your request relating to Ards and North Down Borough Council’s programme
or project management software systems has been processed in accordance
with the Freedom of Information Act and please see Council’s response
below.

1. What Software Systems are currently used by the Council (please
identify each system if more than one is used) for:

•  Performance Management reporting - Pentana

2. When do the contracts expire for each software system used?  30
November 2019

3. Do you have any planned changes or upgrades of the software currently
used? If so, when? – Will be reviewing in the 2019/20 financial year.

4. How much does each system cost including both the initial licence fee
and the annual charge? £2,859.10 ex VAT annual charge.  The initial cost
was £8,500 including first year maintenance costs.

5. If you do not have a system how are programmes and projects managed
currently?

6. How (which procurement route or framework) was the contract initially
tendered and when was this tender awarded?  Collaborative procurement with
Londonderry City Council - 2011

7. If no software or tendered contract is in place currently are you
considering tendering or purchasing further software within the next 12
months? If so which procurement route or framework would you be using?

8. How many users / licenses for each system have you purchased for each
system? 20

9. Who is the person responsible for the identified Software Systems?
Please provide full name, title and contact information if possible.   

Moira McVeigh

Performance Improvement Manager

Ards and North Down Borough Council

Town Hall, The Castle,

Bangor, BT20 4BT

T: 0300 013 3333 ext. 40666

1. What Software Systems are currently used by the Council (please
identify each system if more than one is used) for:

•             Programme and / or Project management? No specific software
used.

2. When do the contracts expire for each software system used? N/A

3. Do you have any planned changes or upgrades of the software currently
used? If so, when? Software requirements for programme and project
management expected to be reviewed in 2019/20.

4. How much does each system cost including both the initial licence fee
and the annual charge? N/A

5. If you do not have a system how are programmes and projects managed
currently? Projects are managed using PRINCE2 based methodology. No
project management specific software is used though Microsoft Office
applications are often utilised – primarily Excel and Word.

6. How (which procurement route or framework) was the contract initially
tendered and when was this tender awarded? N/A

7. If no software or tendered contract is in place currently are you
considering tendering or purchasing further software within the next 12
months? If so which procurement route or framework would you be using? See
no 3 above. If new software is required this would typically be procured
through open tender (if the value is over £30k) or from an available
government framework.

8. How many users / licenses for each system have you purchased for each
system? N/A

9. Who is the person responsible for the identified Software Systems?
Please provide full name, title and contact information if possible. N/A

1. What Software Systems are currently used by the Council (please
identify each system if more than one is used) for:

•             Risk Management recording and reporting No specific software
used.

2. When do the contracts expire for each software system used? N/A

3. Do you have any planned changes or upgrades of the software currently
used? If so, when? No

4. How much does each system cost including both the initial licence fee
and the annual charge? N/A

5. If you do not have a system how are programmes and projects managed
currently? Microsoft Office applications are often utilised – primarily
Excel and Word.

6. How (which procurement route or framework) was the contract initially
tendered and when was this tender awarded? N/A

7. If no software or tendered contract is in place currently are you
considering tendering or purchasing further software within the next 12
months? If so which procurement route or framework would you be using? No

8. How many users / licenses for each system have you purchased for each
system? N/A

9. Who is the person responsible for the identified Software Systems?
Please provide full name, title and contact information if possible. N/A

1. What Software Systems are currently used by the Council (please
identify each system if more than one is used) for:

•             Freedom of Information recording and tracking No specific
software used.

2. When do the contracts expire for each software system used? N/A

3. Do you have any planned changes or upgrades of the software currently
used? If so, when? No

4. How much does each system cost including both the initial licence fee
and the annual charge? N/A

5. If you do not have a system how are programmes and projects managed
currently? Microsoft Office applications utilised – Excel.

6. How (which procurement route or framework) was the contract initially
tendered and when was this tender awarded? N/A

7. If no software or tendered contract is in place currently are you
considering tendering or purchasing further software within the next 12
months? If so which procurement route or framework would you be using? No

8. How many users / licenses for each system have you purchased for each
system? N/A

9. Who is the person responsible for the identified Software Systems?
Please provide full name, title and contact information if possible.  N/A

Should you require clarification on any part of the response, please do
not hesitate to contact us.

We trust this is of assistance.  However, should you be unhappy with the
response you may request an Internal Review by contacting
[1][Ards and North Down Borough Council request email]. Please note that requests for Internal
Reviews must be submitted within two months from the date of this
response.   Further information on the Internal Review process is
available on the Council’s website.  In the event you are unhappy with the
outcome of any Internal Review conducted by Council you may apply to the
Information Commissioner's Office (ICO) for a review of our response.
Please note that the ICO generally expects Internal Reviews to be
completed prior to reviewing the decisions of public bodies.

Regards,

FOI Team

Ards and North Down Borough Council

Town Hall

The Castle

Bangor

BT20 4BT

Tel: 0300 013 3333 ext 40718

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please notify the sender immediately by using the reply facility in your
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this message do not represent the expressed view of Ards and North Down
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liability in the event that the onward transmission, opening, or use of
this message and/or any attachments adversely affects the recipient's
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message will be processed in line with the Council’s obligations under the
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for which it was provided. If you have a data protection query, please put
your request in writing, stating clearly who you are and your query to:
Data Protection Officer, Ards and North Down Borough Council, Town Hall,
The Castle, Bangor, BT20 4BT, email:
[email address], tel: 0300 013 3333 or visit the
Council’s website at www.ardsandnorthdown.gov.uk/privacy-and-....

References

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