Dear Allan,

In response to your Freedom of Information request, please find details
below.

1. What Software Systems are currently used by the Council (please
identify each system if more than one is used) for:

•        Programme and / or Project management?

•        Risk Management recording and reporting

•        Performance Management reporting

•        Freedom of Information recording and tracking

There are no specific software applications for the above purposes. The
Council utilises Microsoft Excel to support with these activities and also
Microsoft Access for FOI requests.

2. When do the contracts expire for each software system used?

N/A

3. Do you have any planned changes or upgrades of the software currently
used? If so, when?

N/A. Although Microsoft Office 365 is being considered by all partners of
the SRS (Shared Resource Service Wales).

4. How much does each system cost including both the initial licence fee
and the annual charge?

N/A. The microsoft applications are bundled within the main licence fee.

5. If you do not have a system how are programmes and projects managed
currently?

Excel spreadsheets, word documents and reports.

6. How (which procurement route or framework) was the contract initially
tendered and when was this tender awarded?

N/A

7. If no software or tendered contract is in place currently are you
considering tendering or purchasing further software within the next 12
months? If so which procurement route or framework would you be using? No

8. How many users / licenses for each system have you purchased for each
system?

There are approximately 1200 computer users within the Council.

9. Who is the person responsible for the identified Software Systems?
Please provide full name, title and contact information if possible.

The Council's IT service was transferred to the Shared Resource Service
Wales (SRS) from 1st June 2016. The SRS also operate an IT service for
Torfaen Council, Monmouthshire Council, Newport City Council and Gwent
Police. 

For any further queries specific to IT applications, please contact the
SRS (Shared Resource Service Wales);

Address:               Ty Cyd 1, Gilchrist Thomas Industrial Estate,
Blaenavon, Torfaen, Wales  NP4 9RL

Telephone:            01495 766183

Email                   [1][email address]

If you are not happy with the way in which your request has been dealt
with please respond requesting an internal review. You may also contact
the Information Commissioner if you are still not happy with the way your
request has been dealt with.

The Information Commissioner’s address is:

Information Commissioner’s Office – Wales

2nd Floor, Churchill House

Churchill Way

Cardiff

CF10 2HH

Telephone: 029 2067 8400

Fax: 029 2067 8399

Email: [email address]

Yours sincerely

Information Governance Team / Tîm Llywodraethu Gwybodaeth

Legal & Corporate Compliance / Cydymffurfio Cyfreithiol a Chorfforaethol

Blaenau Gwent County Borough Council / Cyngor Bwrdeistref Sirol Blaenau
Gwent

Mae’r Cyngor yn croesawu gohebiaeth yn Gymraeg a Saesneg a byddwn yn
cyfathrebu gyda chi yn eich dewis iaith, dim ond i chi rhoi gwybod i ni pa
un sydd well gennych. Ni fydd gohebu yn Gymraeg yn creu unrhyw oedi.

The Council welcomes correspondence in Welsh and English and we will
communicate with you in the language of your choice, as long as you let us
know which you prefer. Corresponding in Welsh will not lead to any delay.

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