Dear Mr Clarke,

Thank you for your request for information regarding ‘Project Management Software Systems’ (reference number 04097). Your request was received on the 02/01/19 and I am dealing with it under the terms of the Freedom of Information Act 2000 and/or Environmental Information Regulations 2004.

In some circumstances a fee may be payable and if that is the case, I will let you know. A fees notice will be issued to you, and you will be required to pay before we will proceed to deal with your request.

If you have any queries about this request, please contact Information Governance on 01254 585852. Alternatively, our email address is [Blackburn with Darwen Borough Council request email].         

Please remember to quote the reference number above in any future communications.

Kind Regards,

Fatima Makken
Apprentice Information Governance Officer
Email: [email address]
01254 222527

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Dear Mr Clark,

Thank you for your request for information regarding ‘Project Management Software Systems’ (reference number 04097); Please see our response below. If you have any queries regarding your request for information then please don’t hesitate to contact us.

1. What Software Systems are currently used by the Council (please identify each system if more than one is used) for:

• Programme and / or Project management? - Microsoft Project
• Risk Management recording and reporting - Excel
• Performance Management reporting - No specific system.
• Freedom of Information recording and tracking - Sharepoint

2. When do the contracts expire for each software system used?

All of the software above are perpetual licences so there is no contract expiry date with the exception of Sharepoint servers where the current Software Assurance which runs out on the 30th June 2019.

3. Do you have any planned changes or upgrades of the software currently used? If so, when?

There are no current changes or upgrades planned.

4. How much does each system cost including both the initial licence fee and the annual charge?

Microsoft Project - There is no current annual fee for this software, licences for Microsoft project are purchased as and when required so every licence has a different cost dependant on when it was purchased. The cost of the most recent licence purchased was £384.81.
Excel - There is no current annual fee for this software, the individual costs for excel cannot be provided as this was part of the Office Professional Suite and no breakdown of the excel element is available.
Sharepoint - There is a current annual cost of £4,141.37 for software assurance on the Council's Sharepoint servers, the original purchase cost for the Council's Sharepoint estate was £79,521.45. CALS for Sharepoint were purchased through the Microsoft core CAL suite and so prices for just the Sharepoint element cannot be provided, there is no current annual cost for this element.

5. If you do not have a system how are programmes and projects managed currently?

n/a

6. How (which procurement route or framework) was the contract initially tendered and when was this tender awarded?

Contracts for the Councils Microsoft Agreements were tendered through Crown Commercial Services, The Council tenders for it's Microsoft contract every 3 years.

7. If no software or tendered contract is in place currently are you considering tendering or purchasing further software within the next 12 months? If so which procurement route or framework would you be using?

8. How many users / licenses for each system have you purchased for each system?

The Council is licenced for 2402 devices for Sharepoint and Excel. For Project the Council has 289 licences from 98 to 2016.

9. Who is the person responsible for the identified Software Systems? Please provide full name, title and contact information if possible.

Peter Hughes, CAPS Business Partner, [email address]

If you are unhappy with the service you have received in relation to your request for information and wish to make a complaint or request a review of our decision, you should write to: Information Governance Manager, Information Governance, Blackburn with Darwen Borough Council, G Floor, Town Hall, Blackburn, Lancashire, BB1 7DY or email [Blackburn with Darwen Borough Council request email]
 
If you are not content with the outcome of your complaint, you may apply directly to the Information Commissioner for a decision. Generally, the ICO cannot make a decision unless you have exhausted the complaints procedure provided by the Council. The Information Commissioner can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF. 
 
Please find attached our 'have your say' feedback policy. 

Kind Regards,

Fatima Makken
Apprentice Information Governance Officer
Email: [email address]
01254 222527

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