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Programme or Project Management Software Systems used in Local Government

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Dear Arun District Council,

Freedom of Information request - Software Systems

1. What Software Systems are currently used by the Council (please identify each system if more than one is used) for:

• Programme and / or Project management?
• Risk Management recording and reporting
• Performance Management reporting
• Freedom of Information recording and tracking

2. When do the contracts expire for each software system used?

3. Do you have any planned changes or upgrades of the software currently used? If so, when?

4. How much does each system cost including both the initial licence fee and the annual charge?

5. If you do not have a system how are programmes and projects managed currently?

6. How (which procurement route or framework) was the contract initially tendered and when was this tender awarded?

7. If no software or tendered contract is in place currently are you considering tendering or purchasing further software within the next 12 months? If so which procurement route or framework would you be using?

8. How many users / licenses for each system have you purchased for each system?

9. Who is the person responsible for the identified Software Systems? Please provide full name, title and contact information if possible.

Yours faithfully,

Allan Clarke

Infomanagement, Arun District Council

Dear Mr Clarke

 

Thank you for your Information Request received on 2 January 2019.

 

REQUEST:

 

Software Systems

 

 1. What Software Systems are currently used by the Council (please
identify each system if more than one is used) for:

 

a.                   Programme and/or Project management?

b.                  Risk Management recording and reporting

c.                   Performance Management reporting

d.                  Freedom of Information recording and tracking

 

 2. When do the contracts expire for each software system used?

 

 3. Do you have any planned changes or upgrades of the software currently
used? If so, when?

 

 4. How much does each system cost including both the initial licence fee
and the annual charge?

 

 5. If you do not have a system how are programmes and projects managed
currently?

 

 6. How (which procurement route or framework) was the contract initially
tendered and when was this tender awarded?

 

 7. If no software or tendered contract is in place currently are you
considering tendering or purchasing further software within the next
12 months? If so which procurement route or framework would you be
using?

 

 8. How many users/licenses for each system have you purchased for each
system?

 

 9. Who is the person responsible for the identified Software Systems?
Please provide full name, title and contact information if possible.

 

 

 

RESPONSE:

 

1a.          MS Project

2.            30/06/2021

3.            No

4.            £176

5.            Projects – MS Project / Programmes – Excel

6.            Kent Commercial Services (Framework) – 01/07/2018

7.            Contract in place

8.            8

9.            Mr P Symes – ICT & Service Improvement Manager –
[1][email address]

 

1b and 1c.

 

                Risk Management recording and reporting/Performance
Management reporting – Pentana  Performance (Ideagen)

2.            April each year, however, it is a rolling contract

3.            No plans to change or upgrade the current system as it was
purchased in 2017 and is expected to be the Council’s performance platform
for many years due to the investment in it (both time and money).

4.            The contract was £7,095pa for 2 years from 2017-2019.

                From the rolling contract it is expected to be around
£7,095 figure from 2019 onwards.

5.            Not Applicable

6.            Contract awarded in March 2017.

7.            Not Applicable

8.            70 users

9.            Mrs G Stubbs, Executive Assistant to the Chief Executive -
[2][email address]

 

1d.          Inhouse – Word and Excel

2.            Not Applicable

3.            Not Applicable

4.            Not Applicable

5.            Word and Excel

6.            Not Applicable

7.            No

8.            4 users

9.            Mrs L Futcher - Council Advice and Monitoring Officer -
[3][email address]

 

If you are dissatisfied with the way your request for information has been
handled, you can write asking for a review of the Council’s response,
within the next two months, to the Information Management Team at: Arun
District Council, Arun Civic Centre, Maltravers Road, Littlehampton, West
Sussex, BN17 5LF (email [4][Arun District Council request email]).

 

If, having exhausted our review procedure, you remain dissatisfied with
the handling of your request or complaint, you will have a right to appeal
to the Information Commissioner at: The Information Commissioner's Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF (telephone: 0303
123 1113; website [5]www.ico.org.uk).  There is no charge for making an
appeal.

 

Yours sincerely,

 

 

Information Management Team

Arun District Council

 

 

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| Location: Second Floor , |
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We don't know whether the most recent response to this request contains information or not – if you are Allan Clarke please sign in and let everyone know.