Procurement procedure regarding the RFID real time location system at West Cheshire College

The request was partially successful.

Dear West Cheshire College,

Under the Freedom of Information Act please could you supply the following information within 20 working days:

1) PROCUREMENT from ZEBRA TECHNOLOGIES a RFID real time location system

Please provide minutes of meetings where the solution of a real time location system (RTLS) RFID technology was discussed.

Please advise how and when contact was established with Zebra Technologies.

Please provide minutes of meetings where Kevin Francis’s trip to Disneyland, Florida, to represent the college to talk about the RFID system there, was discussed and the cost of the trip.

Please advise how the RFID RTLS was funded. i.e. which budget, grants received, Department of Education, etc.

Please advise how much the RFID tagging system cost and any ongoing yearly maintenance or licensing costs?
- Please advise a figure/s in order not to exempt this question from Freedom of Information Act 200, Part 2 - Exempt Information, Section 43 - Commercial Interest. Given that this RFID RTLS, as Zebra Technologies claims, is the first system like this, commercial interest may be questionable as there is currently no active market for this RFID RTLS technology.
http://www.legislation.gov.uk/ukpga/2000...
West Cheshire First to Use Location Solution Technology
http://www.zebra.com/us/en/about-zebra/m...

Please advise if there were any consultancy firms used in the procurement process and if so please advise the firm.

Please advise how the college outlined the different type of goods and services available in the market place, for the needs of the college, to determine best value for money. i.e. Price comparison for goods.

Please advise what input CISCO systems had.

How many other firms applied to offer services in the tender process for the colleges needs in this instance?

Please advise the officer within the college, council, Department of Education that authorised the release of public funds for the RFID RTLS purchased from Zebra Technologies.

Please advise if the implementation of RFID RTLS the college has, was discussed at a local council level.

If you need further clarification, please contact me by email. My preferred format to receive the information is electronically, but I can accept hard copies.

Some parts of this request may be easier to answer than others, and in such case please could you release available data as soon as possible rather than delay the entire request.

If the costs of processing this request exceed the limit in the Act, please advise on what information you are able to supply within the cost limit.

I look forward to your response within 20 working days, as outlined by the statute.

Yours faithfully,

Pippa King

Arrowsmith, Ann-Marie, West Cheshire College

Dear Ms King,

 

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST – Dated 21st January
2013.

 

Thank you for your Freedom of Information Act (2000) request dated 21st
January 2013 (detailed below) to West Cheshire College. We have considered
the content of your request and have provided a response to your questions
as below.

 

If you are dissatisfied with this response and wish to appeal, please
write to:

 

Ann-Marie Arrowsmith, Freedom of information Internal Reviews, West
Cheshire College, Off Sutton Way, Ellesmere Port CH65 7BF and your
complaint will be dealt with.

Yours Sincerely

Dr. Ruth Jones

Quality Manager

 

1)    PROCUREMENT from ZEBRA TECHNOLOGIES a RFID real time location system

 

Please provide minutes of meetings where the solution of a real time
location system (RTLS) RFID technology was discussed.

 

The College appointed BAM Construction UK Limited in April 2009 to build
the two new campus developments. We would direct you to BAM Construction
UK Ltd. for information regarding discussions with their subcontractors.  

 

Please advise how and when contact was established with Zebra
Technologies.

 

The College appointed the build contract to BAM Construction UK Ltd. All
subcontracting appointments are handled by the main contractor in such
cases. The College are unable to answer any questions in relation to BAM’s
subcontractors on their behalf. We would direct you to BAM Construction UK
Ltd.  

 

Please provide minutes of meetings where Kevin Francis’s trip to
Disneyland, Florida, to represent the college to talk about the RFID
system there, was discussed and the cost of the trip.

 

Staff are frequently asked to speak at conferences and training events as
the guest of the event organisers. In such cases there are no costs
presented to the College and all matters are settled by the sponsors.  

 

Please advise how the RFID RTLS was funded. i.e. which budget, grants
received, Department of Education, etc.

 

The College New Build Program was financed from grant, loan and College
reserves.

 

Please advise how much the RFID tagging system cost and any ongoing yearly
maintenance or licensing costs?

 

- Please advise a figure/s in order not to exempt this question from
Freedom of Information Act 200, Part 2 - Exempt Information, Section 43 -
Commercial Interest. Given that this RFID RTLS, as Zebra Technologies
claims, is the first system like this, commercial interest may be
questionable as there is currently no active market for this RFID RTLS
technology. [1]http://www.legislation.gov.uk/ukpga/2000...

 

West Cheshire First to Use Location Solution Technology
[2]http://www.zebra.com/us/en/about-zebra/m...

 

In reference to the use of RFID technology for student attendance and
asset control and management project, the College appointed an overall
contractor (BAM Construction UK Ltd) to deliver our building project to
the College. Whilst the project is still in testing and evaluation phase,
it remains unaccepted by the College, and therefore no ongoing maintenance
costs are presented to us at this time. 

 

Please advise if there were any consultancy firms used in the procurement
process and if so please advise the firm.

 

None identified or located through our search.

 

Please advise how the college outlined the different type of goods and
services available in the market place, for the needs of the college, to
determine best value for money. i.e. Price comparison for goods.

 

For non-specialist procurement, the College are members of the Crescent
Purchasing Consortium. 

 

Please advise what input CISCO systems had.

 

We would direct you to BAM Construction UK Ltd. for information regarding
discussions with their subcontractors. 

 

How many other firms applied to offer services in the tender process for
the colleges needs in this instance?

 

We would direct you to BAM Construction UK Ltd. for information regarding
their tender process for the provision of subcontracting arrangements in
this instance.

 

Please advise the officer within the college, council, Department of
Education that authorised the release of public funds for the RFID RTLS
purchased from Zebra Technologies.

 

The chief executive and principal were the sponsors of the Buildings
project at the College. The College has not engaged with any direct
procurement with Zebra technologies.

 

Please advise if the implementation of RFID RTLS the college has, was
discussed at a local council level.

 

We do not retain any information relating to the discussion of the
Building Project outside of the College.

 

 

 

show quoted sections

Dear West Cheshire College,

Please pass this on to the person who conducts Freedom of Information reviews.

Whilst I am grateful for the college answering some of my question in this FOI request I am writing to request clarification if possible or an internal review of West Cheshire College's handling of the below requests from 'Procurement procedure regarding the RFID real time location system at West Cheshire College'.

Q: Please provide minutes of meetings where the solution of a real time location system (RTLS) RFID technology was discussed.

A: The College appointed BAM Construction UK Limited in April 2009 to build the two new campus developments. We would direct you to BAM Construction UK Ltd. for information regarding discussions with their subcontractors.

QUERY: As above, the original request to the college was to forward any minutes of meetings where the RFID real time location system was discussed. THough I thank you for the information about BAM Contruction UK Ltd I did not ask for the name of the contractor and I do not wish to see the contractor’s discussions with subcontractors on this topic. I asked to see minutes of meetings where the location RFID was discussed. As the Freedom of Information request is to the College, then this would be meetings specific to the college, not the construction company.

Please then could the college clarify if location RFID was ever discussed by any member of staff employed at the college in a any meeting internally or externally with contractors, any government department, e.g. Department of Education, or BAM Construction UK Ltd, Honeywell, Zebra, etc? As per the original request to yourselves.

If yes - please as originally requested - provide minutes of the meetings.

If no - the college never discussed at all with anyone the implementing active location tracking RFID - please advise who, external to the college, then decided to instigate the process and now instigation of students wearing active RFID for registration, location tracking and building management and why no discussion on this was done with the college.

----------

Q: Please advise how and when contact was established with Zebra Technologies.

A: The College appointed the build contract to BAM Construction UK Ltd. Allsubcontracting appointments are handled by the main contractor in such
cases. The College are unable to answer any questions in relation to BAM’s subcontractors on their behalf. We would direct you to BAM Construction UK Ltd.

QUERY: The original question did not ask the college “to answer any questions in relation to BAM’s subcontractors” on behalf of BAM Construction UK Ltd. As the Freedom of Information request is to the College then this would be contact that the college has with Zebra Technologies, not the construction company’s contact with Zebra.

The college does appear to have had contact direct with Zebra Technologies, hence the original question.

‘ "We selected Zebra because of its specialist location solution capabilities. The accuracy and level of detail of the asset tracking information is ideal for this environment," said Kevin Francis, building services area manager at West Cheshire College. ‘
From Zebra Technologies dated April 3rd 2012 http://www.zebra.com/us/en/about-zebra/m...

‘ “The college opted to deploy Zebra's UWB tags and reader infrastructure because they provided reliable and more accurate location data—and at less cost
compared with a Wi-Fi-based system—Kevin Francis, West Cheshire College's building services area manager, told attendees at RFID Journal LIVE! 2012, held last month in Orlando, Fla.” ‘
As reported in the RFID Journal Article, unfortunately no longer on their website but can be found here http://rfidinschools.files.wordpress.com...

To quote Kevin Francis on a video on Zebra Technologies website: “Zebra have been excellent really from day one... their capacity to deliver services has been exemplary. They've invited us to participate in development of the solutions at the college and I think that's really important for us. We can absolutely recommend their customer service of their knowledge into our organisation, it has allowed us to really move on and move forward in our organisation”
See video on Zebra Technologies website http://www.zebra.com/us/en/solutions/res... (approximately 2 minutes in to the video)

In instances above, West Cheshire College employee, Kevin Francis states that:

i) “We selected Zebra...” (presumably as an employee of the college and not BAM Construction UK Ltd)

ii) “The college opted to deploy Zebra's UWB tags and reader infrastructure...”

iii) Also see the latter quote in the audio/video on Zebra Technologies website above citing West Cheshire College’s interaction with Zebra Technologies Customer Services.

Therefore please advise how and when, as per the original Freedom of Information request, West Cheshire College’s contact was established with Zebra Technologies.

----------

Q: Please provide minutes of meetings where Kevin Francis’s trip to Disneyland, Florida, to represent the college to talk about the RFID system there, was discussed and the cost of the trip.

A: Staff are frequently asked to speak at conferences and training events as the guest of the event organisers. In such cases there are no costs presented to the College and all matters are settled by the sponsors.

QUERY: Thank you for letting me know that West Cheshire College staff are frequently asked to speak at conferences and that there was no cost whatsoever to the college in this, which was the second part of the original question. Regarding the first part where I asked for minutes of meetings where Kevin Francis’s trip was discussed, please could you either confirm that sending a member of staff to another continent to represent the college, talking about a new standard of RFID, a relatively new way of using tracking humans, in this instance students, was never discussed in a meeting that was minuted or please send minutes of the meetings where this was discussed as originally requested.

----------

Q: Please advise how the RFID RTLS was funded. i.e. which budget, grants received, Department of Education, etc.

A: The College New Build Program was financed from grant, loan and College reserves.

QUERY: Please advise more details on the grants as the original question requested. I.e. which grant.

----------

Q: Please advise how much the RFID tagging system cost and any ongoing yearly maintenance or licensing costs?

A: In reference to the use of RFID technology for student attendance and asset control and management project, the College appointed an overall contractor (BAM Construction UK Ltd) to deliver our building project to the College. Whilst the project is still in testing and evaluation phase, it remains unaccepted by the College, and therefore no ongoing maintenance costs are presented to us at this time.

QUERY: Please clarify the term that you use in your reply fact that “Whilst the project is still in testing and evaluation phase, it remains unaccepted by the College”. Does this mean that when the college “accepts” the tracking RFID the college will incur a cost? If so, as requested originally, what is the proposed cost of the system. Precise figures are not necessary but a figure accurate enough to realistically represent the figure the college has put aside from “grant, loan and College reserves” to pay for the system when accepted would satisfy the original request.

- Please advise a figure/s in order not to exempt this question from Freedom of Information Act 200, Part 2 - Exempt Information, Section 43 - Commercial Interest. Given that this RFID RTLS, as Zebra Technologies claims, is the first system like this, commercial interest may be questionable as there is currently no active market for this RFID RTLS technology.

----------

Q: Please advise how the college outlined the different type of goods and services available in the market place, for the needs of the college, to determine best value for money. i.e. Price comparison for goods.

A: For non-specialist procurement, the College are members of the Crescent Purchasing Consortium.

QUERY: Thank you but that does not answer my question. Either West Cheshire College communicates with Crescent Purchasing Consortium with reference to determine best value for money or the college does not, in this instance for location RFID as per the Title of my Freedom of Information request “1) PROCUREMENT from ZEBRA TECHNOLOGIES a RFID real time location system”.
Please clarify if the college does communicate with Crescent Purchasing Consortium on the RFID. If not please answer the original question.

----------

A: How many other firms applied to offer services in the tender process for the colleges needs in this instance?

Q: We would direct you to BAM Construction UK Ltd. for information regarding their tender process for the provision of subcontracting arrangements in this instance.

QUERY: Thank you for informing about BAM Construction UK Ltd, however this does not answer my question. If you do not hold that information please state. If you do have the information please reply to my original question. Due to the lack of content in your reply, in order not to make assumptions can it be presumed that BAM Construction UK Ltd were the only construction company that applied to build the college’s campuses and that the college knows of no other potential RFID vendor that applied to provide the college with location RFID – please clarify as per the original question.

A full history of my FOI request and all correspondence is available on the Internet at this address:
http://www.whatdotheyknow.com/request/pr...

Thank you. I appreciate your time on this matter.

Yours faithfully,

Pippa King

Pippa King left an annotation ()

Response due by 22nd March 2013.

Arrowsmith, Ann-Marie, West Cheshire College

Dear Mrs King

Freedom of Information request: 21st February 2013 – Further Clarification/Internal review

Thank you for your Freedom of Information request dated 21st February 2013. We have considered the content of your request and have further clarified and reviewed the content of our original responses to you as laid out below.

If you are dissatisfied with this response, you have a right to appeal to the Information Commissioner’s Office.
They can be contacted at:

Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Telephone: 01625 545 700

Kind Regards

Ann-Marie Arrowsmith.

Whilst I am grateful for the college answering some of my question in this FOI request I am writing to request clarification if possible or an internal review of West Cheshire College's handling of the below requests from 'Procurement procedure regarding the RFID real time location system at West Cheshire College'.

Q: Please provide minutes of meetings where the solution of a real time location system (RTLS) RFID technology was discussed.

A: The College appointed BAM Construction UK Limited in April 2009 to build the two new campus developments. We would direct you to BAM Construction UK Ltd. for information regarding discussions with their subcontractors.

QUERY: As above, the original request to the college was to forward any minutes of meetings where the RFID real time location system was discussed. Though I thank you for the information about BAM Construction UK Ltd I did not ask for the name of the contractor and I do not wish to see the contractor’s discussions with subcontractors on this topic. I asked to see minutes of meetings where the location RFID was discussed. As the Freedom of Information request is to the College, then this would be meetings specific to the college, not the construction company.

Please then could the college clarify if location RFID was ever discussed by any member of staff employed at the college in any meeting internally or externally with contractors, any government department, e.g. Department of Education, or BAM Construction UK Ltd, Honeywell, Zebra, etc? As per the original request to yourselves.

If yes - please as originally requested - provide minutes of the meetings.

If no - the college never discussed at all with anyone the implementing active location tracking RFID - please advise who, external to the college, then decided to instigate the process and now instigation of students wearing active RFID for registration, location tracking and building management and why no discussion on this was done with the college.

Response: The College has searched all relevant documents and archives during this review period and are unable to find any documents to meet your clarification request currently. This is compounded by the fact that key College staff involved in the project have left the College and the major contractor BAM have completed their contractual obligations from the new build.
----------

Q: Please advise how and when contact was established with Zebra Technologies.

A: The College appointed the build contract to BAM Construction UK Ltd. All subcontracting appointments are handled by the main contractor in such cases. The College are unable to answer any questions in relation to BAM’s subcontractors on their behalf. We would direct you to BAM Construction UK Ltd.

QUERY: The original question did not ask the college “to answer any questions in relation to BAM’s subcontractors” on behalf of BAM Construction UK Ltd. As the Freedom of Information request is to the College then this would be contact that the college has with Zebra Technologies, not the construction company’s contact with Zebra.

The college does appear to have had contact direct with Zebra Technologies, hence the original question.
‘ "We selected Zebra because of its specialist location solution capabilities. The accuracy and level of detail of the asset tracking information is ideal for this environment," said Kevin Francis, building services area manager at West Cheshire College. ‘ From Zebra Technologies dated April 3rd 2012http://www.zebra.com/us/en/about-zebra/m...

‘ “The college opted to deploy Zebra's UWB tags and reader infrastructure because they provided reliable and more accurate location data—and at less cost compared with a Wi-Fi-based system—Kevin Francis, West Cheshire College's building services area manager, told attendees at RFID
Journal LIVE! 2012, held last month in Orlando, Fla.” ‘ As reported in the RFID Journal Article, unfortunately no longer on their website but can be found here http://rfidinschools.files.wordpress.com...

To quote Kevin Francis on a video on Zebra Technologies website:
“Zebra have been excellent really from day one... their capacity to deliver services has been exemplary. They've invited us to participate in development of the solutions at the college and I think that's really important for us. We can absolutely recommend their customer service of their knowledge into our organisation, it has allowed us to really move on and move forward in our organisation”
See video on Zebra Technologies website http://www.zebra.com/us/en/solutions/res... (approximately 2 minutes in to the video)

In instances above, West Cheshire College employee, Kevin Francis states that:
i) “We selected Zebra...” (presumably as an employee of the college and not BAM Construction UK Ltd)
ii) “The college opted to deploy Zebra's UWB tags and reader infrastructure...”
iii) Also see the latter quote in the audio/video on Zebra Technologies website above citing West Cheshire College’s interaction with Zebra Technologies Customer Services.
Therefore please advise how and when, as per the original Freedom of Information request, West Cheshire College’s contact was established with Zebra Technologies.

Response: We understand that Zebra Technologies remained a sub-contractor of BAM and as such West Cheshire College did not establish direct contact with Zebra.
----------
Q: Please provide minutes of meetings where Kevin Francis’s trip to Disneyland, Florida, to represent the college to talk about the RFID system there, was discussed and the cost of the trip.

A: Staff are frequently asked to speak at conferences and training events as the guest of the event organisers. In such cases there are no costs presented to the College and all matters are settled by the sponsors.

QUERY: Thank you for letting me know that West Cheshire College staff are frequently asked to speak at conferences and that there was no cost whatsoever to the college in this, which was the second part of the original question. Regarding the first part where I asked for minutes of meetings where Kevin Francis’s trip was discussed, please could you either confirm that sending a member of staff to another continent to represent the college, talking about a new standard of RFID, a relatively new way of using tracking humans, in this instance students, was never discussed in a meeting that was minuted or please send minutes of the meetings where this was discussed as originally requested.

Response: The College has searched all relevant documents and archives during this review period and are unable to find any documents to meet your clarification request.
----------
Q: Please advise how the RFID RTLS was funded. i.e. which budget, grants received, Department of Education, etc.

A: The College New Build Program was financed from grant, loan and College reserves.

QUERY: Please advise more details on the grants as the original question requested. I.e. which grant.

Response: The College new build programme was enabled by a combination of funding from the then Learning and Skills Council (later via the Skills Funding Agency(BIS)), through direct loan’s and from College reserves.
----------
Q: Please advise how much the RFID tagging system cost and any on-going yearly maintenance or licensing costs?

A: In reference to the use of RFID technology for student attendance and asset control and management project, the College appointed an overall contractor (BAM Construction UK Ltd) to deliver our building project to the College. Whilst the project is still in testing and evaluation phase, it remains unaccepted by the College, and therefore no on-going maintenance costs are presented to us at this time.

QUERY: Please clarify the term that you use in your reply fact that “Whilst the project is still in testing and evaluation phase, it remains unaccepted by the College”. Does this mean that when the college “accepts” the tracking RFID the college will incur a cost?

If so, as requested originally, what is the proposed cost of the system. Precise figures are not necessary but a figure accurate enough to realistically represent the figure the college has put aside from “grant, loan and College reserves” to pay for the system when accepted would satisfy the original request.

- Please advise a figure/s in order not to exempt this question from Freedom of Information Act 200, Part 2 - Exempt Information, Section 43 - Commercial Interest. Given that this RFID RTLS, as Zebra Technologies claims, is the first system like this, commercial interest may be questionable as there is currently no active market for this RFID RTLS technology.

Response: The College does not have any on-going maintenance agreement for the RFID system. The College had a fixed total price for the full build that amounted to approx. £65 Million for both campuses. This included integrated technology, including the Wireless, CCTV, RFID etc.
----------
Q: Please advise how the college outlined the different type of goods and services available in the market place, for the needs of the college, to determine best value for money. i.e. Price comparison for goods.

A: For non-specialist procurement, the College are members of the Crescent Purchasing Consortium.

QUERY: Thank you but that does not answer my question. Either West Cheshire College communicates with Crescent Purchasing Consortium with reference to determine best value for money or the college does not, in this instance for location RFID as per the Title of my Freedom of Information request “1) PROCUREMENT from ZEBRA TECHNOLOGIES a RFID real time location system”.

Please clarify if the college does communicate with Crescent Purchasing Consortium on the RFID. If not please answer the original question.

Response: The College regularly procures IT equipment and services through crescent purchasing consortium to exercise best value. A search of the College’s finance records has shown that there has been no direct procurement from Zebra technologies in relation to RFID. The Colleges appointed contractor (BAM) managed all procurement from Zebra technologies and their subcontractors.
----------
A: How many other firms applied to offer services in the tender process for the colleges needs in this instance?

Q: We would direct you to BAM Construction UK Ltd. for information regarding their tender process for the provision of subcontracting arrangements in this instance.

QUERY: Thank you for informing about BAM Construction UK Ltd, however this does not answer my question. If you do not hold that information please state. If you do have the information please reply to my original question. Due to the lack of content in your reply, in order not to make assumptions can it be presumed that BAM Construction UK Ltd were the only construction company that applied to build the college’s campuses and that the college knows of no other potential RFID vendor that applied to provide the college with location RFID – please clarify as per the original question.

Response: We understand that 8 companies responded to the tender process to build the College.

show quoted sections

Dear West Cheshire College,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of West Cheshire College's handling of my FOI request 'Procurement procedure regarding the RFID real time location system at West Cheshire College subsequent query of 21st February 2013.

DETAILS OF DISCUSSIONS PERTAINING TO ACTIVE ULTRA WIDEBAND REAL TIME LOCATION SYSTEM (RTLS) RFID TAGGING STUDENTS

Original request 21st January 2013) Q: Please provide minutes of meetings where the solution of a real time location system (RTLS) RFID technology was discussed.

1st Response, 18th Feb 2013: A: The College appointed BAM Construction UK Limited in April 2009 to build the two new campus developments. We would direct you to BAM Construction UK Ltd. for information regarding discussions with their subcontractors.

2nd Response, 22nd March 2013: The College has searched all relevant documents and archives during this review period and are unable to find any documents to meet your clarification request currently. This is compounded by the fact that key College staff involved in the project have left the College and the major contractor BAM have completed their contractual obligations from the new build.

I will therefore then take the first sentence of the second response as confirmation that the college holds absolutely, now, no record whatsoever of ever discussing in any form, i.e. talking, emailing, faxing, telephoning, texting, communicating in any form with external companies, communicating internally between members of staff about implementing a real time location system (RTLS) RFID technology to track students.

May I remind the college that your obligation under the Freedom of Information Act requires that “You should normally disclose the information you held at the time of the request.” (see http://ico.org.uk/for_organisations/free... ) Which was 21st January 2013.

1a) Can you therefore clarify if on 21st January the college believes it did have “relevant documents” to satisfy my original request?

I will take the second sentence of the second response as confirmation that members of staff have either left with college records/documents or have left positions held at the college not clearly leaving affairs in order for existing staff to trace such documents unless West Cheshire College state otherwise.

2a) As per the second sentence of the second response please advise which member/s of staff left? If unable to advise names please advise positions they held?

3a) Please advise action that the college is taking to either regain these records/documents taken by ex-employees or detail efforts the college is making to trace such documents that staff leaving has “compounded”, as per the second sentence of the second response, or detail any other reason why staff leaving have created an inability for the college to provide minutes of the (RTLS) RTLS as per the original request?
______________

CONTACT WITH ZEBRA TECHNOLOGIES

(Original request 21st January 2013) Q: Please advise how and when contact was established with Zebra Technologies.

Thank you for informing me that “West Cheshire College did not establish direct contact with Zebra.” Although the question did not ask when the college had contact with Zebra specifically (as per your reply), it asked when contact was established, whether contact was from the college to Zebra or Zebra to the college was not specified.

If in the future the college does not clearly understand my requests please see the advise the Information Commissioner’s Office gives in this regard: (see http://ico.org.uk/for_organisations/free...)

“First, read the request carefully and make sure you know what is being asked for.”

“If you can’t answer the request because you are not sure what is being requested, you must contact the requester as soon as possible for clarification.”

I look forward to prompt contact in the future should the college have any doubt about what it is that I require.

I would hope that someone at West Cheshire college has had contact with Zebra Technologies given the access Zebra Technologies had to the college, members of staff and the filming of students in the college for the video “West Cheshire College – Optimizing the learning experience with a Zebra Location System “ as per in the link detailed in the previous communication. Zebra Technologies has removed the video from their website since our last communication. If the college does not have a copy of the video I would suggest contacting Zebra Technologies to see the images it holds of the college, staff and students.

1b) Please then, either detail when contact was established with Zebra Technologies, as originally requested on 21st January, or in the absence that the college has had any contact with Zebra Technologies therefore confirm that:

2b) Kevin Francis is either lying in the statements he made about contact with Zebra Technologies on the video “West Cheshire College – Optimizing the learning experience with a Zebra Location System” which was on Zebra Technologies website until recently (link provided on previous communication), on the Zebra Technologies Press release (which has also been removed from Zebra Technologies website but can be found here http://rfidinschools.files.wordpress.com... ) and to the RFID Journal (also removed from their website but can be found here http://rfidinschools.files.wordpress.com...)

3b) or please advise if he, Kevin Francis, acted independently of the college.

4b) or that the college has not any contact whatsoever , i.e. talking, emailing, faxing, telephoning, texting or communicating in any form with Zebra Technologies.
______________

KEVIN FRANCIS - APRIL 2012 TRIP TO RFID LIVE! CONFERENCE, FLORIDA TO TALK ABOUT WEST CHESHIRE COLLEGE’S RETURN ON INVESTMENT OF THE UWB RTLS RFID TAGGING STUDENTS

(Original request 21st January 2013) Q: Please provide minutes of meetings where Kevin Francis’s trip to Disneyland, Florida, to represent the college to talk about the RFID system there, was discussed and the cost of the trip.

1st Response: Staff are frequently asked to speak at conferences and training events as the guest of the event organisers. In such cases there are no costs presented to the College and all matters are settled by the sponsors.

2nd Response: The College has searched all relevant documents and archives during this review period and are unable to find any documents to meet your clarification request.

I will therefore then take this second response as confirmation that the college holds absolutely, now, no record whatsoever of ever discussing in any form, i.e. talking, emailing, faxing, telephoning, texting, communicating in any form with external companies, communicating internally between members of staff in any form about a member of staff representing the college at an international conference in Florida, USA.

1c) Although the college has no documents or archived records of any type please confirm if the college knew about Kevin Francis’s trip to RFID Live in Florida to talk about the college's Return on Investment involving the RTLS RFID system?

2c) Did the college ever hold any records of Kevin Francis’s trip to RFID Live! in Florida?

3c) If the answer to the above question 2c is yes, please advise what happened to the records.
______________

COST OF WEST CHESHIRE COLLEGE’S ULTRA WIDEBAND RFID REAL TIME LOCATION SYSTEM

(Original request 21st January 2013) Q: Please advise how much the RFID tagging system cost and any on-going yearly maintenance or licensing costs?

1st Response: Stated that “Whilst the project is still in testing and evaluation phase, it remains unaccepted by the College, and therefore no on-going maintenance costs are presented to us at this time.” which then you were asked to clarify the term “unaccepted”. You have not clarified this in your second response.

2nd Response: “The College does not have any on-going maintenance agreement for the RFID system.” This second response reiterates the same answer in your first response and partially answers only the second part of the original question.

1d) Therefore please answer the first part of the original question - Please advise how much the RFID tagging system cost? i.e. Has the college incurred any costs for the RFID system, tagging student, tagging assets, sensor network, RFID tags purchased, soft-wear system etc.

I would remind the college again that if you are not fully certain of what it is I am asking then I look forward to contact from you as soon as possible for you to clarify what it is I am requesting in order for the college to meet its obligations under the law.
______________

Thank you for the information you have been been able to provide so far. I would take this opportunity to look forward to full answers to questions asked to any outstanding FOIRs I have with West Cheshire College or prompt communication, from the college to myself, to clarify my requests if the college is not sure what it is I am asking.

I note that your Freedom of Information Publication Scheme has recently been updated (January 2013) and I look forward to receiving responses as per the amended document:
http://www.west-cheshire.ac.uk/media/390...

A full history of my FOI request and all correspondence is available on the Internet at this address:
http://www.whatdotheyknow.com/request/pr...

Yours faithfully,

Pippa King

Pippa King left an annotation ()

Response from second internal review due back from West Cheshire College by latest Thursday 2nd May 2013.

Arrowsmith, Ann-Marie, West Cheshire College

Dear Mrs King
Freedom of Information request: 21st February 2013 – Further Clarification/Internal review and further Email 3rd April 2012.

Thank you for your email of the 3rd April 2013. Your request of the 21st February 2013 was looked at under an internal review process and responded to accordingly on the 22nd March 2013. However, we have sought to clarify further your requests for information contained within your email. This has been treated as a second internal review, which does not sit normally within our procedures. We would remind you that under the terms of the Freedom of Information Act, the College can only respond to questions if it has the information in its records and it has been clear in its response to you that it does not hold the relevant information you requested in recorded form.

We note that your subsequent questions that accompany your response will be treated by the College as a new FOI request.

If you are dissatisfied with this response, you have a right to appeal to the Information Commissioner’s Office.

They can be contacted at:

Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Telephone: 01625 545 700

Kind Regards
Ann-Marie Arrowsmith.

show quoted sections

Arrowsmith, Ann-Marie, West Cheshire College

Dear Ms King

Please accept our apologies, it would appear that text was missing from our original response yesterday. Please see below for further clarification.

Kind regards
Ann-Marie Arrowsmith

******
Dear Mrs King
Freedom of Information request: 21st February 2013 – Further Clarification/Internal review and further Email 3rd April 2012.

Thank you for your email of the 3rd April 2013. Your request of the 21st February 2013 was looked at under an internal review process and responded to accordingly on the 22nd March 2013. However, we have sought to clarify further your requests for information contained within your email. This has been treated as a second internal review, which does not sit normally within our procedures. We would remind you that under the terms of the Freedom of Information Act, the College can only respond to questions if it has the information in its records and it has been clear in its response to you that it does not hold the relevant information you requested in recorded form.

We note that your subsequent questions that accompany your response will be treated by the College as a new FOI request.

If you are dissatisfied with this response, you have a right to appeal to the Information Commissioner’s Office.

They can be contacted at:

Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Telephone: 01625 545 700

Kind Regards
Ann-Marie Arrowsmith.

DETAILS OF DISCUSSIONS PERTAINING TO ACTIVE ULTRA WIDEBAND REAL
TIME LOCATION SYSTEM (RTLS) RFID TAGGING STUDENTS

Original request 21st January 2013) Q: Please provide minutes of meetings where the solution of a real time location system (RTLS) RFID technology was discussed.

1st Response, 18th Feb 2013: A: The College appointed BAM Construction UK Limited in April 2009 to build the two new campus developments. We would direct you to BAM Construction UK Ltd. for information regarding discussions with their subcontractors.

2nd Response, 22nd March 2013: The College has searched all relevant documents and archives during this review period and are unable to find any documents to meet your clarification request currently. This is compounded by the fact that key College staff involved in the project have left the College and the major contractor BAM have completed their contractual obligations from new build.

1a) Can you therefore clarify if on 21st January the college believes it did have “relevant documents” to satisfy my original request?

Response: To clarify, you have asked for information relating to minutes of meetings where the solution of a RTLS RFID technology was discussed. The College has responded accordingly and are unable to locate any documents to satisfy your request.

The College has searched all relevant documents and are unable to find any documents to meet your request. This is compounded by the fact that key College staff involved in the project have left the College and the major contractor BAM have completed their contractual obligations from new build.

I will take the second sentence of the second response as confirmation that members of staff have either left with college records/documents or have left positions held at the college not clearly leaving affairs in order for existing staff to trace such documents unless West Cheshire College state otherwise.

2a) As per the second sentence of the second response please advise which member/s of staff left? If unable to advise names please advise positions they held?

Response: This will be treated as a new requested for information under FOI.

3a) Please advise action that the college is taking to either regain these records/documents taken by ex-employees or detail efforts the college is making to trace such documents that staff leaving has “compounded”, as per the second sentence of the second response, or detail any other reason why staff leaving have created an inability for the college to provide minutes of the (RTLS) RTLS as per the original request?

Response: This will be treated as a new requested for information under FOI.

CONTACT WITH ZEBRA TECHNOLOGIES

(Original request 21st January 2013) Q: Please advise how and when contact was established with Zebra Technologies.

Thank you for informing me that “West Cheshire College did not establish direct contact with Zebra.” Although the question did not ask when the college had contact with Zebra specifically (as per your reply), it asked when contact was established, whether contact was from the college to Zebra or Zebra to the college was not specified.

I would hope that someone at West Cheshire college has had contact with Zebra Technologies given the access Zebra Technologies had to the college, members of staff and the filming of students in the college for the video “West Cheshire College – Optimizing the learning experience with a Zebra Location System “ as per in the link detailed in the previous communication. Zebra Technologies has removed the video from their website since our last communication.

If the college does not have a copy of the video I would suggest contacting Zebra Technologies to see the images it holds of the college, staff and students.

1b) Please then, either detail when contact was established with Zebra Technologies, as originally requested on 21st January, or in the absence that the college has had any contact with Zebra Technologies therefore confirm that:

Response: To clarify, Zebra Technologies were an appointed as a sub-contractor of BAM and as such West Cheshire College did not establish direct contact with Zebra. BAM managed all contact with their sub-contractors. West Cheshire College appointed BAM as primary contractor; no direct appointment with Zebra was made by West Cheshire College.

2b) Kevin Francis is either lying in the statements he made about contact with Zebra Technologies on the video “West Cheshire College – Optimizing the learning experience with a Zebra Location System” which was on Zebra Technologies website until recently (link provided on previous communication), on the Zebra Technologies Press release (which has also been removed from Zebra Technologies website but can be found here http://rfidinschools.files.wordpress.com...) and to the RFID Journal (also removed from their website but can be found here http://rfidinschools.files.wordpress.com...)

3b) or please advise if he, Kevin Francis, acted independently of the college.

4b) or that the college has not any contact whatsoever , i.e. talking, emailing, faxing, telephoning, texting or communicating in any form with Zebra Technologies.

Response: This will be treated as a new requested for information under FOI.

KEVIN FRANCIS - APRIL 2012 TRIP TO RFID LIVE! CONFERENCE, FLORIDA TO TALK ABOUT WEST CHESHIRE COLLEGE’S RETURN ON INVESTMENT OF THE UWB RTLS RFID TAGGING STUDENTS

(Original request 21st January 2013) Q: Please provide minutes of meetings where Kevin Francis’s trip to Disneyland, Florida, to represent the college to talk about the RFID system there, was discussed and the cost of the trip.

1st Response: Staff are frequently asked to speak at conferences and training events as the guest of the event organisers. In such cases there are no costs presented to the College and all matters are settled by the sponsors.

2nd Response: The College has searched all relevant documents and archives during this review period and are unable to find any documents to meet your clarification request.

I will therefore then take this second response as confirmation that the college holds absolutely, now, no record whatsoever of ever discussing in any form, i.e. talking, emailing, faxing, telephoning, texting, communicating in any form with external companies, communicating internally between members of staff in any form about a member of staff representing the college at an international conference in Florida, USA.

1c) Although the college has no documents or archived records of any type please confirm if the college knew about Kevin Francis’s trip to RFID Live in Florida to talk about the college's Return on Investment involving the RTLS RFID system?

2c) Did the college ever hold any records of Kevin Francis’s trip to RFID Live! in Florida?

3c) If the answer to the above question 2c is yes, please advise what happened to the records.

Response: The Freedom of Information Act creates a general right of access, on request, to information held by public authorities. Your request can be in the form of a question, rather than a request for specific documents, but the authority does not have to answer your question if this would mean creating new information or giving an opinion or judgment that is not already recorded.

In your additional questions 1c, 2c and 3c, you have asked the College to provide evidence of an opinion and give a judgement after it has already communicated with you that it does not hold relevant documents to satisfy your original request.

COST OF WEST CHESHIRE COLLEGE’S ULTRA WIDEBAND RFID REAL TIME LOCATION SYSTEM

(Original request 21st January 2013) Q: Please advise how much the RFID tagging system cost and any on-going yearly maintenance or licensing costs?

1st Response: Stated that “Whilst the project is still in testing and evaluation phase, it remains unaccepted by the College, and therefore no on-going maintenance costs are presented to us at this time.” which then you were asked to clarify the term “unaccepted”.

You have not clarified this in your second response.

2nd Response: “The College does not have any on-going maintenance agreement for the RFID system.” This second response reiterates the same answer in your first response and partially answers only the second part of the original question.

1d) Therefore please answer the first part of the original question - Please advise how much the RFID tagging system cost? i.e. Has the college incurred any costs for the RFID system, tagging student, tagging assets, sensor network, RFID tags purchased, soft-wear system etc.

Response: The College had a fixed contractual price for the delivery of two contracts managed by BAM. BAM negotiated with their sub-contractors for the supply of all buildings, services and provision. It would be impossible to extrapolate the costs and attribute them to specific elements of the infrastructure and multi-functional assets.

show quoted sections

Dear Arrowsmith, Ann-Marie,

Thank you for your reply. As the information requested was on the 3rd April 2013 20 working days from that day is up. Please could you advise how many days allowance West Cheshire College is adding to this 20 day reply window to allow for the Easter break and therefore what date you are able to supply this information.

QUESTIONS

2a) As per the second sentence of the second response please advise which member/s of staff left? If unable to advise names please advise positions they held?

(Response: This will be treated as a new requested for information under FOI)

3a) Please advise action that the college is taking to either regain these records/documents taken by ex-employees or detail efforts the college is making to trace such documents that staff leaving has “compounded”, as per the second sentence of the second response, or detail any other reason why staff leaving have created an inability for the college to provide minutes of the (RTLS) RTLS as per the original request?

(Response: This will be treated as a new requested for information under FOI)

2b) Kevin Francis is either lying in the statements he made about contact with Zebra Technologies on the video “West Cheshire College – Optimizing the learning experience with a Zebra Location System” which was on Zebra Technologies website until recently (link provided on previous communication), on the Zebra Technologies Press release (which has also been removed from Zebra Technologies website but can be found here http://rfidinschools.files.wordpress.com...) and to the RFID Journal (also removed from their website but can be found herehttp://rfidinschools.files.wordpress.com...)

3b) or please advise if he, Kevin Francis, acted independently of the college.

4b) or that the college has not any contact whatsoever , i.e. talking, emailing, faxing, telephoning, texting or communicating in any form with Zebra Technologies.

(Response: This will be treated as a new requested for information under FOI)

Yours sincerely,

Pippa King

Arrowsmith, Ann-Marie, West Cheshire College

Dear Ms King

Thank you for your email.

Please refer to request-156744-cfe3e42c for clarification on the Colleges response.

Kind regards
Ann-Marie

show quoted sections

Dear Ann-Marie Arrowsmith,

Re:156744-cfe3e42c

Please advise when West Cheshire College is able to provide answers to the questions asked on 3rd April 2013 as previously detailed in my communication earlier today. https://www.whatdotheyknow.com/request/p...

Yours sincerely,

Pippa King

Arrowsmith, Ann-Marie, West Cheshire College

I am out of the office until Monday 13th May and will respond to your
email on my return.

 

If you require assistance prior to my return please contact Andy Hutchings
on [email address] or 01244 656447

 

Kind regards

Ann-Marie

 

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Pippa King left an annotation ()

23 April 2013: Information Commissioner's Office contacted with regards to content of replies given by West Cheshire College and advice taken on when the college should reply to questions asked 3rd April 2013.

Pippa King left an annotation ()

*23rd April should read 3rd May 2013

Brown, Matthew, West Cheshire College

1 Attachment

Dear Ms King,

 

I am writing in response to your Freedom of Information requests of 3rd
April 2013 and 9^th April 2013.

 

The College is committed to fulfilling its obligations under the FOI Act,
and to be open and transparent in its responses. To this end I have been
appointed as the College's FOI officer. I am a senior post-holder and
therefore able to access data sources that the previous respondents may
not have been able to access.

 

  

DETAILS OF DISCUSSIONS PERTAINING TO ACTIVE ULTRA WIDEBAND REAL TIME
LOCATION SYSTEM (RTLS) RFID TAGGING STUDENTS

    

Original request 21st January 2013) Q: Please provide minutes of meetings
where the solution of a real time location system (RTLS) RFID technology
was discussed.

    

1st Response, 18th Feb 2013: A: The College appointed BAM Construction UK
Limited in April 2009 to build the two new campus developments. We would
direct you to BAM Construction UK Ltd. For information regarding
discussions with their subcontractors.

    

2nd Response, 22nd March 2013: The College has searched all relevant
documents and archives during this review period and are unable to find
any documents to meet your clarification request     currently. This is
compounded by the fact that key College staff involved in the project have
left the College and the major contractor BAM have completed their
contractual obligations from the new build.

    

I will therefore then take the first sentence of the second response as
confirmation that the college holds absolutely, now, no record whatsoever
of ever discussing in any form, i.e. talking, emailing, faxing,
telephoning, texting, communicating in any form with external companies,
communicating internally between members of staff about implementing a
real time location system (RTLS) RFID technology to track students.

    

May I remind the college that your obligation under the Freedom of
Information Act requires that “You should normally disclose the
information you held at the time of the request.” (see

    
[1]http://ico.org.uk/for_organisations/free...

     ) Which was 21st January 2013.

    

1a) Can you therefore clarify if on 21st January the college believes it
did have “relevant documents” to satisfy my original request?

 

College Response (CR): The College retains minutes of Governor meetings
for a period of six years and minutes from internal management meetings
for a period of two years. Having reviewed these, the use of RFID
technology was developed as an integral part of the original building
design, and was commissioned as a part of Integrated Building Technology
(IBT) that allows the efficient use of heating, lighting, ventilation and
provision of other services based on the utilisation of the building.
Other than the meeting on 23^rd July 2010, there are no specific minutes
discussing the use of RTLS, only minutes referring to the implementation
of IBT.

 

On 23rd July 2010 the Capital Project Committee approved the use of Ultra
Wideband (UWB) technology to support the RFID and RTLS technology. The
minutes of this meeting are attached.

 

I will take the second sentence of the second response as confirmation
that members of staff have either left with college records/documents or
have left positions held at the college not clearly leaving affairs in
order for existing staff to trace such documents unless West Cheshire
College state otherwise.

    

2a) As per the second sentence of the second response please advise which
member/s of staff left? If unable to advise names please advise positions
they held?

 

CR: The Deputy Principal, Penny Horsefield, left the College’s employment
on 31/12/10.

The Principal, Sara Mogel, left the College's employment on 28/02/13.

The Vice Principal Quality and Information, Ian Rimmington, left the
College's employment on 31/12/12.

 

3a) Please advise action that the college is taking to either regain these
records/documents taken by ex-employees or detail efforts the college is
making to trace such documents that staff leaving has “compounded”, as per
the second sentence of the second response, or detail any other reason why
staff leaving have created an inability for the college to provide minutes
of the (RTLS) RTLS as per the original request?

 

CR: The College has access to all written documentation, including
archived emails, from the employees who have left. Previous respondents to
your request did not perform an adequate enough search of documents to
identify what you requested.

 

______________

    

CONTACT WITH ZEBRA TECHNOLOGIES

    

(Original request 21st January 2013) Q: Please advise how and when contact
was established with Zebra Technologies.

    

Thank you for informing me that “West Cheshire College did not establish
direct contact with Zebra.” Although the question did not ask when the
college had contact with Zebra specifically (as per your reply), it asked
when contact was established, whether contact was from the college to
Zebra or Zebra to the college was not specified.

    

If in the future the college does not clearly understand my requests
please see the advise the Information Commissioner’s Office gives in this
regard: (see

    
[2]http://ico.org.uk/for_organisations/free...)

    

“First, read the request carefully and make sure you know what is being
asked for.”

    

“If you can’t answer the request because you are not sure what is being
requested, you must contact the requester as soon as possible for
clarification.”

    

I look forward to prompt contact in the future should the college have any
doubt about what it is that I require.

    

I would hope that someone at West Cheshire college has had contact with
Zebra Technologies given the access Zebra Technologies had to the college,
members of staff and the filming of students in the college for the video
“West Cheshire College – Optimizing the learning experience with a Zebra
Location System “ as per in the link detailed in the previous
communication. Zebra Technologies has removed the video from their website
since our last communication. If the college does not have a copy of the
video I would suggest contacting Zebra Technologies to see the images it
holds of the college, staff and students.

    

1b) Please then, either detail when contact was established with Zebra
Technologies, as originally requested on 21st January, or in the absence
that the college has had any contact with Zebra Technologies therefore
confirm that:

    

CR: Zebra Technologies were originally contacted in June 2010 by the
supplier sub-contracted to implement the Integrated Building Technology
solution element of the capital project.

 

2b) Kevin Francis is either lying in the statements he made about contact
with Zebra Technologies on the video “West Cheshire College – Optimizing
the learning experience with a Zebra Location System” which was on Zebra
Technologies website until recently (link provided on previous
communication), on the Zebra Technologies Press release (which has also
been removed from Zebra Technologies website but can be found here

 

    
[3]http://rfidinschools.files.wordpress.com...

) and to the RFID Journal (also removed from their website but can be
found here

    
[4]http://rfidinschools.files.wordpress.com...)

    

3b) or please advise if he, Kevin Francis, acted independently of the
college.

    

4b) or that the college has not any contact whatsoever , i.e. talking,
emailing, faxing, telephoning, texting or communicating in any form with
Zebra Technologies.

 

______________

    

KEVIN FRANCIS - APRIL 2012 TRIP TO RFID LIVE! CONFERENCE, FLORIDA TO TALK
ABOUT WEST CHESHIRE COLLEGE’S RETURN ON INVESTMENT OF THE UWB RTLS RFID
TAGGING STUDENTS

    

(Original request 21st January 2013) Q: Please provide minutes of meetings
where Kevin Francis’s trip to Disneyland, Florida, to represent the
college to talk about the RFID system there, was discussed and the cost of
the trip.

    

1st Response: Staff are frequently asked to speak at conferences and
training events as the guest of the event organisers. In such cases there
are no costs presented to the College and all matters are settled by the
sponsors.

    

2nd Response: The College has searched all relevant documents and archives
during this review period and are unable to find any documents to meet
your clarification request.

    

I will therefore then take this second response as confirmation that the
college holds absolutely, now, no record whatsoever of ever discussing in
any form, i.e. talking, emailing, faxing, telephoning, texting,
communicating in any form with external companies, communicating
internally between members of staff in any form about a member of staff
representing the college at an international conference in Florida, USA.

    

1c) Although the college has no documents or archived records of any type
please confirm if the college knew about Kevin Francis’s trip to RFID Live
in Florida to talk about the college's Return on Investment involving the
RTLS RFID system?

    

CR: Having reviewed all relevant documentation I can find no written
evidence that Kevin Francis' trip to the Florida Conference was formally
discussed or approved by the College. However, as stated above, key
personnel have now left the College. I can however confirm that the trip
incurred no cost to the College and costs were met solely by other
parties. This matter is now being dealt with through the College’s HR
procedures.

 

2c) Did the college ever hold any records of Kevin Francis’s trip to RFID
Live! in Florida?

 

CR: No

 

3c) If the answer to the above question 2c is yes, please advise what
happened to the records.

 

______________

    

COST OF WEST CHESHIRE COLLEGE’S ULTRA WIDEBAND RFID REAL TIME LOCATION
SYSTEM

    

(Original request 21st January 2013) Q: Please advise how much the RFID
tagging system cost and any on-going yearly maintenance or licensing
costs?

    

1st Response: Stated that “Whilst the project is still in testing and
evaluation phase, it remains unaccepted by the College, and therefore no
on-going maintenance costs are presented to us at this time.” which then
you were asked to clarify the term “unaccepted”. You have not clarified
this in your second response.

    

2nd Response: “The College does not have any on-going maintenance
agreement for the RFID system.” This second response reiterates the same
answer in your first response and partially answers only the second part
of the original question.

    

1d) Therefore please answer the first part of the original question -
Please advise how much the RFID tagging system cost? i.e. Has the college
incurred any costs for the RFID system, tagging student, tagging assets,
sensor network, RFID tags purchased, soft-wear system etc.

    

CR: The College has incurred the following costs (excluding VAT) that are
directly related to RFID:

·        Additional infrastructural works to accommodate UWB: £562,912

·        Software licence for UWB: £235,294

·        Installation of UWB: £17,852

·        Cost of 6000 Zebra tags: £162,271

·        Software licence for Registers interface: £71,913

There are no on-going yearly maintenance or licencing costs.

I would remind the college again that if you are not fully certain of what
it is I am asking then I look forward to contact from you as soon as
possible for you to clarify what it is I am requesting in order for the
college to meet its obligations under the law.

______________

 

 

Thank you for the information you have been been able to provide so far. I
would take this opportunity to look forward to full answers to questions
asked to any outstanding FOIRs I have with West Cheshire College or prompt
communication, from the college to myself, to clarify my requests if the
college is not sure what it is I am asking.

    

I note that your Freedom of Information Publication Scheme has recently
been updated (January 2013) and I look forward to receiving responses as
per the amended document:

    
[5]http://www.west-cheshire.ac.uk/media/390...

    

A full history of my FOI request and all correspondence is available on
the Internet at this address:

    
[6]http://www.whatdotheyknow.com/request/pr...

 

REQUEST FROM 9^TH APRIL 2013

    

1) Please advise the reason why the ultra wideband RFID real time location
system for tracking students in West Cheshire College was not suitable and
was ceased, a per your communication on 27^th February 2013

    
[7]https://www.whatdotheyknow.com/request/t...

    

The system was installed for the main purpose of self-marking class
attendance registers. During the development and testing period it became
apparent that the RFID software would not communicate effectively to the
current register system. This, together with escalating costs, was the
main reason why use of the software was ceased.

 

2) Please advise the date this decision to cease RFID tagging the students
was made.

    

Monday 18^th February 2013

 

3) Please provide any documents that detail this decision. i.e. minutes of
meeting, texts, letters etc

 

The decision on 18^th February 2013 was made by the Acting Principal in
consultation with the Area Manager College Services. However there are no
written documents on record regarding the decision.

 

At a meeting of the College's Senior Leadership Team on 29^th October
2013, it was formally agreed to completely cease the use of RTLS.

 

  

4) Please provide how registration for students is now taken, the name of
the system and who supplied it.

    

Registration is taken via a system called Tokairo supplied by Document
Logistix Ltd. This system has been in place since August 2001 and is a
system that is commonly used across the education sector. At no point did
the College cease using the Tokairo registration system, the testing of
the RTLS system ran in parallel with test groups whilst it was being
developed.

 

I trust that these responses satisfy your requirements. Please do not
hesitate to contact me should you require anything further.

 

Kind regards

 

Matthew Brown

Director of Finance

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relevant demand-led training. Profit from our expertise...Call our
Employer hotline on: 01244 656499 or visit www.west-cheshire.ac.uk

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