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Procurement & Oversight of Welcome to Yorkshire

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Dear FOI

I am trying to discover the procurement and governance arrangements regarding your procurement, oversight and evaluation of activities and services procured from Welcome to Yorkshire

1. For every year since 2010 please provide recorded information of all payments made by the authority to Welcome to Yorkshire. Please identify within those payments those payments related to a) subscriptions, b) those related to TDF and TDY and other cycle races and (c) other matters

2. As Welcome to Yorkshire is it seems a private company, yet in receipt of tens of millions of taxpayers investment, without public sector ownership, the authority has to procure within EU, UK public sector procurement rules and your own authority requirements. Accordingly, please provide within this request in (1) for each financial year since 2014/5 -2018/9 (to date) an annotation of where the spend decision was made, if a tender or other process was undertaken and specific committee/Exec Member or Officer recorded decision & report. If no decision record please advise.

3. Please confirm and provide recorded information that, as this is a private company, that you satisfied yourselves and members that at no time were you breaching State Aid rules. If no such record exits please advise.

4. Please provide for each cycle race the business case and evaluation as submitted to members. If none provided please advise.

5. Please confirm if any internal audits were undertaken by your authority on any expenditure with W2Y, please provide all recorded information on these. If none undertaken, please advise.

Yours faithfully,

Gwen Swinburn

FOI, Scarborough Borough Council

Dear Ms Swinburn

 

Email Address: [FOI #564422 email]

FOI Request Reference: FOIA6534 - Welcome to Yorkshire

Thank you for your written communication of 26/03/2019

Your request has been referred to the responsible officer and a response
should be made within the statutory timeframe of 20 working days from the
date of receipt.

In some circumstances a fee may be payable and if that is the case, we
will let you know. A fees notice will be issued to you, and you will be
required to pay before we will proceed to deal with your request.

Please ensure that any further communication in relation to this matter is
sent by you to the Freedom of Information Officer at the below address
quoting the reference FOIA6534 in all communications.

Yours sincerely,

Freedom of Information Officer

 

Freedom of Information Officer

Legal and Democratic Services

Scarborough Borough Council

e:  [1][Scarborough Borough Council request email]

t: 01723 232323

f: 0870 2384159

w:  [2]www.scarborough.gov.uk

 

 

 

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References

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3. http://www.scarborough.gov.uk/gdpr

FOI, Scarborough Borough Council

1 Attachment

Dear Ms Swinburn

 

Please find attached response to your recent request under the FOIA, FOIA
6534

 

FOI Officer

Scarborough Borough Council

e: [1][Scarborough Borough Council request email] | t: 01723 232323 | w:
[2]www.scarborough.gov.uk     

 

Office: Town Hall, St Nicholas Street, Scarborough, YO11 2HG

Business Hours: 8.30 am to 5.00 pm, excluding bank holidays

 

[3]Big Community Switch

DISCLAIMER
This email (and any files transmitted with it) may contain confidential or privileged information and is intended for the addressee only. If you are not the intended recipient, please be aware that any disclosure, copying, distribution or any action taken is prohibited and may be unlawful - you should therefore return the email to the sender and delete it from your system.
For information about how we process data please see our Privacy Notice at [4]www.scarborough.gov.uk/gdpr
Any opinions expressed are those of the author of the email, and do not necessarily reflect those of Scarborough Borough Council.
Please note: Incoming and outgoing email messages are routinely monitored for compliance with our policy on the use of electronic communications.
This email has been checked for the presence of computer viruses, but please rely on your own virus-checking procedures.

References

Visible links
1. mailto:[Scarborough Borough Council request email]
2. http://www.scarborough.gov.uk/
4. http://www.scarborough.gov.uk/gdpr

Dear Scarborough Borough Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Scarborough Borough Council's handling of my FOI request 'Procurement & Oversight of Welcome to Yorkshire'.
Specifically in answer 4, you have not met your duty under the act by simply saying you can find reports in the agendas, without assisting in providing the links to specific reports in specific agendas as all other Councils have provided.could you please attend to that at your earliest convenience.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/p...

Yours faithfully,

Gwen Swinburn

FOI, Scarborough Borough Council

Dear Ms Swinburn

 

I have noted your comments. Please accept our apologies for this
oversight.

 

In respect of question 2, copies of the Council's Annual Financial
Strategies can be found online at
 [1]https://www.scarborough.gov.uk/home/open...

 

In respect of question 4, the details of recorded Member decisions in
respect of Tour de Yorkshire cycle races are available from the Council’
website in the  published minutes and reports for the relevant meetings of
Full Council. The relevant links are provided below

 

·         December 2014 Cabinet-
[2]https://democracy.scarborough.gov.uk/ieL...
 

·         Sept 2015 Council-
 [3]https://democracy.scarborough.gov.uk/ieL...
 

·         November 2016 Council-
[4]https://democracy.scarborough.gov.uk/ieL...
 

·         September 2017 Council-
[5]https://democracy.scarborough.gov.uk/ieL...
 

·         November 18 Council-
[6]https://democracy.scarborough.gov.uk/ieL...

 

If you still require a formal internal review to be undertaken please
confirm via return email and copies of all correspondence will be
forwarded to the Interim Deputy Monitoring Officer for a full review to be
undertaken.

 

Yours Sincerely

 

Freedom of Information Officer

Legal and Democratic Services

Scarborough Borough Council

e:  [7][Scarborough Borough Council request email]

t: 01723 232323

f: 0870 2384159

w:  [8]www.scarborough.gov.uk

 

 

 

 

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We don't know whether the most recent response to this request contains information or not – if you are Gwen Swinburn please sign in and let everyone know.