Procurement of Highways Surveys

Lee Turnbull made this Freedom of Information request to East Sussex County Council This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was successful.

Dear East Sussex County Council,

In reference to the recent commencement of Procurement of Highways Survey (21st June), as outlined by Philip Baker, Assistant Chief Executive, and previously held by Yotta I notice that four members of East Sussex Council Staff (see below). All of whom worked closely with Yotta and previously quoted in Yotta press releases and case studies have all now become employees of Yotta.

Highways Asset Manager, East Sussex County Council - Chris Dyer
Senior Highways Asset Management, East Sussex County Council - Julian Collins
Senior Highways Asset Technician, East Sussex County Council - Emily See
Highways Asset Management, East Sussex County Council - Tom Crawshaw

Therefore I have the following questions:

1. What steps have been taken to ensure that the contract extension and procurement of new Highways Survey documentation had no involvement from staff listed above to favour their new employer?

2. What steps are being taken to ensure there is fair competition to all relevant suppliers given staff from East Sussex now work for the previous supplier.

3. Can the council confirm that staff listed above had no involvement with specifying either the survey or ongoing asset management software usage.

Yours faithfully,

Lee Turnbull

Freedom of Information, East Sussex County Council

Dear Mr Turnbull

 

FOI Request ref:  7700 / Procurement of Highways Surveys

 

Thank you for your request for information about the above. Your request
was received on 1 September 2016 and I am dealing with it under the terms
of the Freedom of Information Act 2000.

 

We always aim to respond as quickly as possible, and in this case will do
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Kind regards

 

 

Peter Walker

Customer Information Advisor

Communities, Economy and Transport

Tel: 01273 482913 Fax: 01273 481208
Email:[email address]
Website: [1]www.eastsussex.gov.uk

East Sussex County Council

W1D, County Hall

St Anne’s Crescent

Lewes

East Sussex BN7 1UE

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Freedom of Information, East Sussex County Council

 

 

Dear Mr Lee Turnbull

 

FOI Request ref  7700 / Procurement of Highways Surveys

 

Thank you for your request for information about the above, which has been
dealt with under the terms of the Freedom of Information Act 2000. Your
request and our response are set out below. Please note that any
information we provide is subject to the copyright and reuse of
information terms and conditions set out at the bottom of this email.

 

Request

 

In reference to the recent commencement of Procurement of Highways Survey
(21st June), as outlined by Philip Baker, Assistant Chief Executive, and
previously held by Yotta I notice that four members of East Sussex Council
Staff (see below). All of whom worked closely with Yotta and previously
quoted in Yotta press releases and case studies have all now become
employees of Yotta.

 

Highways Asset Manager, East Sussex County Council - Chris Dyer Senior
Highways Asset Management, East Sussex County Council - Julian Collins
Senior Highways Asset Technician, East Sussex County Council - Emily See
Highways Asset Management, East Sussex County Council - Tom Crawshaw.

 

 

1.    What steps have been taken to ensure that the contract extension and
procurement of new Highways Survey documentation had no involvement from
staff listed above to favour their new employer?

 

2.    What steps are being taken to ensure there is fair competition to
all relevant suppliers given staff from East Sussex now work for the
previous supplier.

 

3.    Can the council confirm that staff listed above had no involvement
with specifying either the survey or ongoing asset management software
usage.    

            

Response

 

1.    The staff listed above started their employment with Yotta in
Jan/Feb 2016. Since then a new asset team has been put in place, none of
whom have any association or previous employment with Yotta. The asset
team are not themselves responsible for contract extensions or
procurement. This is ultimately the responsibility of a separate
commercial / procurement department of ESCC. Invitations to tender are
published in the public domain and anyone can register an expression of
interest. Tenders are evaluated on the merits of cost and quality
according to what was indicated on the tender documentation. The asset
team assist the procurement team with technical expertise related to
assessing the quality questions however price is assessed by the
procurement team. The staff listed above will have been unable to
influence this process.

2.    The procurement of these surveys follow strict procurement
guidelines and impartial processes which ensure a free and fair
competitive environment. Due to specialist equipment and technical nature
of these surveys there are a limited number of suppliers who can offer
certain services, as an example in the last invitation to tender for
SCANNER surveys ESCC only received one expressions of interest, which came
from Yotta. It is therefore unsurprising, given the limited number of
suppliers for such technical surveys that Yotta may continue to play a
role in providing services to ESCC. For information, Yotta did not win the
last tender for the provision of CVI surveys which demonstrates that our
tender processes are fair and equitable to all applicants.

3.    Yes, we can confirm that the staff listed above had no involvement
with specifying either the survey or ongoing asset management software
usage.

 

 

I hope that this answers your enquiry. If you believe that the County
Council has not complied with the FOI Act in responding to your request,
you may ask for an internal review. If you wish to do so, please set out
the grounds of your appeal in writing to:

 

Philip Baker, Assistant Chief Executive, East Sussex County Council,
County Hall, St Anne’s Crescent, Lewes, East Sussex. BN7 1UE.

or by email to him at [1][email address]

 

Please quote the FOI reference number in any communication regarding this
particular request.

 

If you are not content with the outcome of the internal review, you then
have the right to apply directly to the Information Commissioner for a
decision. Generally, the Information Commissioner cannot make a decision
unless you have exhausted the County Council’s internal review procedure
as described in the previous paragraph. The Commissioner can be contacted
at: Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF. Tel: 0303 123 1113.  [2]www.ico.org.uk

 

Kind regards

 

Amilia Holland

Principle Customer Services Officer

 

East Sussex County Council

Communities, Economy and Transport

W1D, County Hall

St Anne’s Crescent

Lewes

East Sussex BN7 1UE

 

Phone: 01273 482913
Fax: 01273 481208

email: [3][East Sussex County Council request email]   web: [4]www.eastsussex.gov.uk/foi

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