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Procurement Information

Sandra Black made this Freedom of Information request to Royal Free London NHS Foundation Trust

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

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Dear Royal Free London NHS Foundation Trust,
I would be most grateful if you could provide the following information please.

1. What are your current invoice volumes?
2. How many suppliers have you paid in the last 12 months?
3. What is the current spend of the Trust that is managed by Procurement?
4. What is the value of spend not managed by Procurement?
5. How much spend is raised without a Purchase order?
6. How much spend is raised with a Purchase order but after the spend has already been committed?
7. Which systems to you currently use in each area of the Trust for:
a. Requisitioning / Receipting
b. Catalogue Management
c. Inventory
d. Invoicing
e. Financial ledger
f. Contracts database
g. Other P2P systems
8. NHS Supply Chain
a. Do you use NHSSC?
b. What percentage of overall procurement spend is with NHS SC?
c. Which categories / products do you buy from NHS SC?
9. What is the average time from requisition point by the end user to delivery for non standard products & services?
10. What is the average time for payment of Non NHS Suppliers over the last 12 months?
11. How do you source goods / services / suppliers?
12. Where do you access contracts from? Internal / external? If externally, who is your provider?
13. Do you use Procurement cards for purchasing? If not, why not?
14. How many cards do you have in the Trust?
15. What spend level does your procurement card go up to?
16. Do you have other methods of paying suppliers / 3rd parties that are not paid via BACS or credit card?

Thank you in advance

Yours faithfully,

Sandra Black

FOI, rf (ROYAL FREE LONDON NHS FOUNDATION TRUST), Royal Free London NHS Foundation Trust

Dear Ms Black

Thank you for your request under the Freedom of Information Act. The reference for this request is noted in the subject header above.

You will receive a response from us within 20 working days of receipt or an explanation as to why this is not possible.

Yours sincerely

Freedom of Information Team
Royal Free London NHS Foundation Trust

FOI, rf (ROYAL FREE LONDON NHS FOUNDATION TRUST), Royal Free London NHS Foundation Trust

Dear Ms Black

We are sorry not to have met the 20 working day deadline for responding to your FOI request. Some of the information you have requested is not readily available from our finance and procurement information systems, but we are endeavouring to obtain the information for you. We hope to be in a position to reply by 13 November 2017.

Yours sincerely

Alison Macdonald
Board secretary
Royal Free London NHS Foundation Trust

FOI, rf (ROYAL FREE LONDON NHS FOUNDATION TRUST), Royal Free London NHS Foundation Trust

 

Dear Ms Black

 

Further to your request for information please see the response below. 
This response covers the hospitals and services managed by the Royal Free
London NHS Foundation Trust, namely the Royal Free Hospital, Barnet
Hospital and Chase Farm Hospital and associated group services. 

 

 

1.            What are your current invoice volumes?  263,380 pa (2016/17)

2.            How many suppliers have you paid in the last 12 months? 3570

3.            What is the current spend of the Trust that is managed by
Procurement? £87,030k (2017/18 ytd)

4.            What is the value of spend not managed by Procurement?
£721,202k (2016/17)

5.            How much spend is raised without a Purchase order? £212,920k
(2016/17)

 

6.            How much spend is raised with a Purchase order but after the
spend has already been committed? N/A (2016/17)

7.            Which systems to you currently use in each area of the Trust
for:

a.            Requisitioning / Receipting : eProcurement and Genesis

b.            Catalogue Management : eFinancials v4.2

c.             Inventory: JAC (Drug stock) and Genesis

d.            Invoicing: eFinancials v4.2

e.            Financial ledger:  eFinancials v4.2

f.             Contracts database PROACTIS - ProContract

g.            Other P2P systems  Not applicable

 

8.            NHS Supply Chain

a.            Do you use NHSSC? Yes

b.            What percentage of overall procurement spend is with NHS SC?
 18% (2016/17)

c.             Which categories / products do you buy from NHS SC? The
trust purchases clinical and non-clinical consumables and equipment from
NHS SC.

 

 

9.            What is the average time from requisition point by the end
user to delivery for non standard products & services? This really varies
according to supplier’s lead delivery time which can be from few days to
few weeks.

 

10.          What is the average time for payment of Non NHS Suppliers
over the last 12 months?

This data is not explicitly recorded and the trust estimates that the cost
of extracting the relevant information would exceed the appropriate limit
set out in regulations of £450, which equates to 18 hours of staff time.
In these circumstances, s.12 of the Freedom of Information Act 2000
provides that the trust is not obliged to comply with a request for
information.

 

The trust has considered whether it might be able to provide some, but not
all of the information within the appropriate limit and/or whether it
might be able to provide assistance to enable you to make a refined
request that would not engage s.12. However, the requirement of extracting
the data for a meaningful period of time means that it is not possible to
respond to this question at all within the appropriate limit.

 

11.          How do you source goods / services / suppliers? OJEU,
Framework Providers, Quotation Exercise

12.          Where do you access contracts from? Internal / external? If
externally, who is your provider? The trust does not use an external
provider to manage contracts.

13.          Do you use Procurement cards for purchasing? If not, why not?
Yes

14.          How many cards do you have in the Trust? 16

15.          What spend level does your procurement card go up to? £60K

16.          Do you have other methods of paying suppliers / 3rd parties
that are not paid via BACS or credit card? CHAPS, manual payments by
treasury to overseas suppliers

 

 

Your appeal rights

 

We hope that you will be satisfied with our response to your request, if
not you may ask us to review our decision in which case you should write
to Ms Emma Kearney, director of corporate affairs and communications,
Royal Free London NHS Foundation Trust, Pond Street, London  NW3 2QG,
explaining what you would like us to review and including your reference
number.  If you are not satisfied with the internal review, you can appeal
to the Information Commissioner.  The contact details are: Information
Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF, telephone 01625 545 700 or see [1]www.ico.org.uk

 

Yours sincerely

 

 

 

Alison Macdonald

Board Secretary

 

 

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We don't know whether the most recent response to this request contains information or not – if you are Sandra Black please sign in and let everyone know.