Procurement cards/invoices - original receipts

The request was refused by Welsh Government.

Dear Welsh Government,

Request Title/summary within scope.

I am writing to make an open government request for all the
information to which I am entitled under the Freedom of Information
Act 2000.

Please send me recorded information, which includes information
held on computers, in emails and in printed or handwritten
documents as well as images, video and audio recordings.

If this request is too wide or unclear, and you require a
clarification, I would be grateful if you could contact me as I
understand that under the Act, you are required to advise and
assist requesters.(Section 16 / Regulation 9).

If my request is denied in whole or in part, I ask that you justify
all deletions by reference to specific exemptions of the act. I
will also expect you to release all non-exempt material. I reserve
the right to appeal your decision to withhold any information or to
charge excessive fees.

If any of this information is already in the public domain, please
can you direct me to it, with page references and URLs if
necessary.

Please confirm or deny whether the requested information is held ( section (Section 1(1)(a) and consider whether information should be provided under section 1(1)(b), or whether it is subject to an exemption in Part II of the Act.

If the release of any of this information is prohibited on the
grounds of breach of confidence, I ask that you supply me with
copies of the confidentiality agreement and remind you that
information should not be treated as confidential if such an
agreement has not been signed.

I would like the above information to be provided to me as
electronic copies, via WDTK. The information should be immediately
readable - and, as a freedom of Information request, not put in a PDF or any closed form, which some readers may not be able to access.

I understand that you are required to respond to my request within
the 20 working days after you receive this letter. I would be
grateful if you could confirm in writing that you have received
this request.

::::::::

The request:

I refer to the Wales on line article ( linked below) on the audit of all Welsh Government procurement cards/invoices over the period described in the article- totalling around £7.5m.

:::

I am requesting original data and would draw your attention to the ICO's Decision on the provision original documents on file - rather than newly written letters of response, or copies / lists etc of the requested data.

https://ico.org.uk/media/action-weve-tak...

::

Please therefore provide the original receipts for WG procurement cards / invoices for the purposes of the audit, described in the article:

http://www.walesonline.co.uk/news/politi...

'The purchases are outlined in a 259-page document showing the £1.4m that was spent on the 237 active cards in the 2015-16 financial year.

A spokesman for the Welsh Government said the purchases were "in line with Welsh Government business objectives".

However he said the £100 spent in Victoria's Secret – who advertise their products as the “sexiest bras, lingerie and women’s fashion” –had been repaid after an investigation found it was "fraudulent".

Foreign trips
The figures, revealed following a freedom of information request, show nearly £7.5m has been spent on the cards over the last five years – an average of £1.5m a year'.

:::

The original receipts should be already to hand - since they have been audited and are therefore on file without a complicated or time consuming search.

They should therefore not exceed the normal time taken to provide a FOIA response.

Clarification: I would first like to read the receipts of receiits/invoices referred to in this article as the prime criteria of the response.

Please therefore supply the original receipts/invoices data.

NB This request does not require a newly letter drafted for the purposes of response - as the requested data is on file.

Yours faithfully,

JtOakley

Welsh Government

1 Attachment

 
Dear Jt Oakely
 
Further to your recent request for information, please find attached an
acknowledgement letter containing further information on when we will next
write to you.
 
Yours sincerely
 
 
Jamie
Jamie Jenkins
Rheolwr Gwybodaeth/Information Manager
Busnes, Eiddo a Gwasanaethau Proffesiynol (BEGP)/Business, Property and
Professional Services Division (BPPS)
Swyddfa’r Prif Weinidog a Swyddfa’r Cabinet/Office of the First Minister
and Cabinet Office
Llywodraeth Cymru - Welsh Government
Ffôn - Phone : 02920 821578
E-bost - E-mail [email address]
 
 
 
 
On leaving the Government Secure Intranet this email was certified virus
free. Communications via the GSi may be automatically logged, monitored
and/or recorded for legal purposes.
Wrth adael Mewnrwyd Ddiogel y Llywodraeth nid oedd unrhyw feirws yn
gysylltiedig â’r neges hon. Mae’n ddigon posibl y bydd unrhyw ohebiaeth
drwy’r GSi yn cael ei logio, ei monitro a/neu ei chofnodi yn awtomatig am
resymau cyfreithiol.

Welsh Government

1 Attachment

 
Dear Jt Oakley
 
Further to your recent request for information, please find attached a
final disclosure letter sent on behalf of Mr Ian Hallett, Corporate Shared
Service Centre.
 
Yours sincerely
Jamie
Jamie Jenkins
Rheolwr Gwybodaeth/Information Manager
Busnes, Eiddo a Gwasanaethau Proffesiynol (BEGP)/Business, Property and
Professional Services Division (BPPS)
Swyddfa’r Prif Weinidog a Swyddfa’r Cabinet/Office of the First Minister
and Cabinet Office
Llywodraeth Cymru - Welsh Government
Ffôn - Phone : 02920 821578
E-bost - E-mail [email address]
 
 
 
On leaving the Government Secure Intranet this email was certified virus
free. Communications via the GSi may be automatically logged, monitored
and/or recorded for legal purposes.
Wrth adael Mewnrwyd Ddiogel y Llywodraeth nid oedd unrhyw feirws yn
gysylltiedig â’r neges hon. Mae’n ddigon posibl y bydd unrhyw ohebiaeth
drwy’r GSi yn cael ei logio, ei monitro a/neu ei chofnodi yn awtomatig am
resymau cyfreithiol.

Dear Welsh Government,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Welsh Government's handling of my FOI request 'Procurement cards/invoices - original receipts'.

Thank you.

But you seemed to have ignored the narrowing of the request provided by the clarification - to be applied if the time constraint ran over the allotted FOIA time.

Here it is:

Clarification: I would first like to read the receipts of receiits/invoices referred to in this article as the prime criteria of the response.

Please therefore supply the original receipts/invoices data.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/p...

Yours faithfully,

Jt Oakley

Dear Welsh Government,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Welsh Government's handling of my FOI request 'Procurement cards/invoices - original receipts.

1. There is no weighing of a public interest determination in the response.

2. I would add that you have not complied with S 16 and provided help and advice as to how I might narrow my request - since I cannot possibly know the WG filing system as a member of the public.

3. If the previous clarified narrowed request is not narrow enough, I wish to read the receipt for Victoria's Secret and any other receipts which have been deemed to be not complying with the criteria set for the use of WG cards.... Those receipts that have been presented to the WG but have either been claimed and then repaid, or those that have had to be refused by the WG.

These should readily be to hand - as they have been disputed claims.

4. In addition, If any of the receipts are for any time before April 2015, then clearly there is no need to retain them for the current financial year's audited accounts, as they will already have been audited.

5. https://ico.org.uk/media/action-weve-tak...

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/p...

Yours faithfully,

Jt Oakley

Jt Oakley left an annotation ()

An Ipsa spokesman said after the ruling: “We need to study the judgment carefully. The court made clear that this is an important test case with implications not just for Ipsa but for all other public bodies.

“We were right to test the point of law through an appeal to see whether images of receipts add anything additional to all the information about MPs’ expenditure that we already release.

“We remain completely committed to openness and transparency and already publish a detailed breakdown of every claim made by every MP.”

https://www.theguardian.com/uk-news/2015...

Welsh Government

1 Attachment

Clare M Collett
Gwasanaethau Archwilio Mewnol
Internal Audit Services
Swyddfa'r Prif Weinidog a Swyddfa'r Cabinet / Office of the First Minister and Cabinet Office
Llwodraeth Cymru
Welsh Government

Llinell Union/Direct Line: 029 2082 3457 
Ebost/Email:  [email address]
The IAS intranet / IAS ar y we: http://intranet/English/CentralServices/...

Welsh Government

1 Attachment

Dear Jt Oakley
 
Further to your recent request for an internal review of the Welsh
Government’s handling of your FoI request, please find attached a letter
outlining the findings of my review.
 
 
 
Yours sincerely
 
Clare
 
Clare M Collett
Gwasanaethau Archwilio Mewnol
Internal Audit Services
Swyddfa’r Prif Weinidog a Swyddfa’r Cabinet / Office of the First
Minister and Cabinet Office
Llwodraeth Cymru
Welsh Government

Llinell Union/Direct Line: 029 2082 3457 
Ebost/Email:  [email address]
The IAS intranet / IAS ar y we:
[1]http://intranet/English/CentralServices/...

 
 
 
On leaving the Government Secure Intranet this email was certified virus
free. Communications via the GSi may be automatically logged, monitored
and/or recorded for legal purposes.
Wrth adael Mewnrwyd Ddiogel y Llywodraeth nid oedd unrhyw feirws yn
gysylltiedig â’r neges hon. Mae’n ddigon posibl y bydd unrhyw ohebiaeth
drwy’r GSi yn cael ei logio, ei monitro a/neu ei chofnodi yn awtomatig am
resymau cyfreithiol.

References

Visible links
1. http://intranet/English/CentralServices/...

Dear Welsh Government,

Thank you -but please could you confirm that no LIST of these financial payments was provided to the auditors.

An list made by the WG for accounting purposes being part of the data that the WG would hold on these transactions and therefore is within scope as data on file.

Response: As previously stated in the Welsh Government’s correspondence dated 19 August 2016 (reference ATISN10603) the Welsh Government are unable to release original procurement card receipts as they are master records which need to be retained for to comply with HMRC and audit regulations. The retention period is currently a minimum of six years. To make copies of the requested documentation would exceed the appropriate limit under section 12(1) for the reasons set out in our original response and outlined above. Complaint Not Upheld

Yours faithfully,

Jt Oakley

Dear Welsh Government,

Since I have received no reply as to why this information was:

1. not already listed for the auditors,

The response:

2. there is also no proper working estimate within the review of how the narrowed request could not be met

3. No S 16 help and assistance to allow me to narrow my request even further

I will forward to the ICO - since I have waited long enough for a response.

Yours faithfully,

Jt Oakley

Dear Welsh Government,

As a reminder, these are the purchases and amounts referred to in the article.

Please state how long it would take WG accountants to extract this data.

::::

£370 of luxury yachtwear,

iTunes subscriptions totalling £377.32,

more than £1,500 of Welsh cakes,

A ToysRUs transaction of nearly £280.

£100 spent in Victoria's Secret

Bills for accommodation included stays worth £9,043.79 at the Raffles Hotel in Beijing

£1,450.76 at the £300-a-night Hotel New Otani in Tokyo.

Two transactions at the InterContinental Hotel in Qatari capital Doha also featured.

Bags4Everything - £45.99 purchase.

Three payments for accommodation at the Hotel New Otan

Yours faithfully,

Jt Oakley

Jt Oakley left an annotation ()

Decision Notice FS50657073 /to come.

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