Processing of road closures for Velo South

Alison Lawlor made this Freedom of Information request to West Sussex County Council

This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was successful.

Dear West Sussex County Council,

Please can you tell me which team is processing the road closures for the Velo South event? Or is the processing of the road closures for the event being undertaken by the organisers and signed off by WSCC? In which case can you confirm to me, who that might be and what their position is?

Also, I would like to know who has championed this event within WSCC and what their position is or is it a particular team within WSCC in which case I would like the know which team that may be?

Finally, I would like to see a copy of the risk assessment for this event.

Yours faithfully,
Alison Clare

Freedom of Information Act,

Dear Ms Lawlor,

Thank you for your enquiry, which has been forwarded to the appropriate officers for a response. The usual timescale for a response is twenty working days, that is by or on 2nd August.

If for any reason the Council needs to extend this timescale you will be notified in accordance with the relevant legislation.

Please note that in 2012 the County Council adopted a position in principle that FoI and EIR requests to West Sussex County Council and the Council's responses may be published on the Council's website in a suitably anonymised form. This is in addition to the individual response to the requestor, and in line with the Council's commitment to transparency and open data.

Yours sincerely,

Kerry Rickman, Freedom Of Information, Communities Directorate | West Sussex County Council | Location: County Hall, Chichester PO19 1RQ | E-mail: [email address]

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CI Group FOI,

Dear Ms Clare,

I refer to your request dated 05/07/2018, which has been dealt with under the FOIA.

Your request related to Velo South.

We have now completed a search for the information which you requested and confirm that this Authority holds some data relevant to your request.

I am now able to respond to you with the following:

Temporary Traffic Regulation orders for special events on the Public Highway can be applied for through the Council’s web site at this link and these applications are received by the Authority’s Streetworks Team and Traffic Regulation Order(TRO) team.

The Streetworks team books road space and endeavours to avoid road space booking clashes and the TRO Team manages the advertising and sealing of temporary traffic orders.

There is no 'Champion' of the event at West Sussex County Council (WSCC) as the event is managed by our officers as business as usual. WSCC does send representatives to the event’s planning meetings, which are also attended by representatives from other councils, organisations and emergency services involved with the event.

The event organisers (CSM Active) have applied for road space as the event producer and their application is still being considered by officers in the Council’s teams assigned to this process. Like any other applicant, CSM Active have to meet all safety requirements and respond adequately to other reasonable public requests they receive before they will be awarded the road closure order they need to hold the event. CSM will be expected to engage fully with anyone affected up to, during and post the event in order to receive their closure order.

CSM Active prepare all risk assessments and necessary documentation for their road space booking application but these documents are not WSCC's to share as they are classed as intellectual property by CSM Active, the event proposer.

The information supplied to you continues to be protected by the Copyright, Designs and Patents Act 1988. You are free to use it for your own purposes, including any non-commercial research you are doing and for the purposes of news reporting. Any other reuse, for example commercial publication, would require the permission of the copyright holder. Most documents supplied by us will be copyright of West Sussex County Council.

Information you receive which is not subject to WSCC continues to be protected by the copyright of the person, or organisation, from which the information originated. You must ensure that you gain their permission before reproducing any third party (non WSCC) information.

If you have any queries about any of this information, please contact me.

If you are unhappy with the way your request has been handled, you may wish to ask for a review of our decision via the ‘FOI inbox’.

If you are not content with the outcome of the internal review, you may apply directly to the Information Commissioner for a decision. Generally, the ICO cannot make a decision unless you have exhausted our internal review procedure. The Information Commissioner can be contacted at:
The Information Commissioner's Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Please remember to quote the reference number above in any future communications.


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