Printing

Mr R Ell made this Freedom of Information request to Avon Fire and Rescue

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Avon Fire and Rescue Service,

Please could you provide the following information with regards to your current printing expenditure :

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one

8. Do you have any print management software? If so, which
software?

9. Do they supply you with any scanning software (additional to the
software native to the device)?

10. What Document Management solution/s do you currently use within
your organization?
11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

12. What is the name of the person within your organization responsible for the MFDs and the contract, what is their title, and their email address please?

Yours faithfully,

Mr Ross Ellis

Freedom of Information Act & Data Protection Requests, Avon Fire and Rescue

1 Attachment

Dear Mr Ellis

 

I write to acknowledge your letter/email dated 06/07/2017 requesting
information regarding printing.

 

Your request will be dealt with under the terms of the Freedom of
Information Act 2000 and you will receive a response within the statutory
timescale of 20 working days as defined by the Act, from the date of
receipt subject to the information not being exempt or containing a
reference to a third party. In some circumstances Avon Fire & Rescue
Service may be unable to achieve this deadline. If this is likely you will
be informed and given a revised date at the earliest opportunity.

 

Guidance about how we deal with requests for information can be located on
our [1]website, however in the meantime, thank you for your interest in
Avon Fire & Rescue Service.

 

Kind regards
 

Helen Dumbarton
Business Planning and Assurance Officer, Legal and Corporate Services
Avon Fire & Rescue Service
Telephone: 0117 926 2061 Extension: 246/566
[2]www.avonfire.gov.uk
Working smoke alarms save lives
Help save a tree - please do not print this email unless you really need
to.
[3]cid:image001.jpg@01D2F704.4A15D3C0

 

show quoted sections

Freedom of Information Act & Data Protection Requests, Avon Fire and Rescue

1 Attachment

Dear Mr Ellis

 

I write in response to your request for information dated 06.07.2017
concerning Avon Fire & Rescue Service’s printing  provision.

 

Your request for information has been dealt with under the terms of the
Freedom of Information Act 2000 (FOIA) and I can confirm that Avon Fire &
Rescue Service holds the information falling within the description
specified within your request.

Please note that AF&RS already publish various financial information on
what we spend on goods and services (monthly over £500 spend), and a
contracts list (Over £5k) which can be found on our website via the
following link:

[1]https://www.avonfire.gov.uk/guide-to-pub....

 

Please find below our responses to your original questions: 

Please could you provide the following information with regards to your
current printing expenditure :

1. Current printing and photocopier contract details?  See attached link

     a. Photocopiers/MFD?s  
     b. Printers
     c. Print room / reprographics

2. Companies awarded? Konica Minolta Business Solutions (UK) Ltd
     a. Photocopiers/MFDs
     b. Printers
     c. Print room / reprographics

3. Length of contract/s and end dates? Contract start 16.12.2015 and end
01.09.2019.
     a. Photocopiers/MFDs
     b. Printers
     c. Print room / reprographics

4. Number of devices?
     a. Photocopiers/MFDs  -  40
     b. Printers
     c. Print room / reprographics

5. Annual print/copy volume
     a. Photocopiers/MFDs -         961,000
     b. Printers
     c. Print room / reprographics

6. Annual spend? Estimated annual spend £24k 

     a. Photocopiers/MFDs  (£13,979 rental & £10,256 copy charges)
     b. Printers
     c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
     a. Procurement method
     b. If Framework, please state which one - Mini-competition under CCS
framework RM1599

8. Do you have any print management software? If so, which
     software? No

9. Do they supply you with any scanning software (additional to the
     software native to the device)? No

10. What Document Management solution/s do you currently use within
     your organization? Sharepoint

     11. What PDF software do you pay for? And how many licenses do you
     pay for (an average per annum would be a good number here please)?
Adobe Pro – 10 licences

12. What is the name of the person within your organization responsible
for the  MFDs and the contract, what is their title, and their email
address please? 

Information for suppliers and about our procurement process can be found
at:

[2]https://www.avonfire.gov.uk/information-...

Please also note that no AF&RS staff should be approached directly in
relation to any marketing queries, but the official channels should be
used via the website.  Any correspondence should be addressed to the
Supplies and Services Manager to the address below or submit a webform via
the above website link.

 I hope that you find the above information useful.

.

Guidance about how we deal with requests for information can be located on
our [3]website.  AF&RS retain request correspondence for the current
financial year plus 3 years.

 

If you are unhappy with the way your request for information has been
handled, you can request an internal review by writing to the Data
Protection Officer, Avon Fire & Rescue Service Headquarters, Temple Back,
Bristol, BS1 6EU, telephone 0117 9262061, or by emailing
[4][Avon Fire and Rescue Service request email].

 

If you remain dissatisfied with the handling of your request or complaint,
you have the right of appeal to the Information Commissioner at: The
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF, telephone 0303 123 1113 (local rate) or 01625 545 745.
 Website [5]www.ico.org.uk. There is no charge for making an appeal.

 

Thank you for your interest in Avon Fire & Rescue Service.

 

Kind regards

 

Joanna Warren
Data Protection Co-ordinator (Mon-Thurs), Legal and Corporate Services
Avon Fire & Rescue Service
Telephone: 0117 926 2061 Extension: 302
Mobile:
[6]www.avonfire.gov.uk
Working smoke alarms save lives
Help save a tree - please do not print this email unless you really need
to.
[7]cid:image001.jpg@01D30AB0.2A1C5CA0

 

 

This email and any attachments should only be read by the person or people
to whom it is addressed, and to be used by them for its intended purpose.
Avon Fire & Rescue Service cannot accept liability for statements or
legally binding obligations, which are the sender's and not made on behalf
of Avon Fire & Rescue Service or Avon Fire Authority. Replies to this
email address may be monitored under lawful business purposes. This email
and any attachments are believed to be free from viruses, but it is your
responsibility to carry out all necessary virus checks and Avon Fire
Authority accepts no liability in connection therewith.

show quoted sections

References

Visible links
1. http://www.avonfire.gov.uk/guide-to-publ...
2. https://www.avonfire.gov.uk/information-...
3. https://www.avonfire.gov.uk/guide-to-pub...
4. mailto:[Avon Fire and Rescue Service request email]
5. http://www.ico.org.uk/
6. http://www.avonfire.gov.uk/