Dear Mr Avion

I refer to your email of 1 August 2017 and, on behalf of the University, I acknowledge receipt and confirm that your request is being dealt with in terms of the Freedom of Information (Scotland) Act 2002. In terms of the Act, a reply will be sent to you within 20 working days.

Yours sincerely,

Christina Muir
Administration Assistant
Library, Administration and Planning
University of Aberdeen
Email: [email address] Tel: 01224 273079

Core working hours: Monday - Friday: 9.00am - 1.00pm
The Sir Duncan Rice Library, LSC&M, Aberdeen University, Bedford Road, Aberdeen AB24 3AA

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Dear Mr Avion

FREEDOM OF INFORMATION REQUEST FOI 2017-197

I refer to your email of 01 August 2017 requesting information relating to printing expenditure at the University of Aberdeen.

Your request has now been considered under the Freedom of Information (Scotland) Act 2002, 'the Act'.

Q1. Current contract details.
A1. Contract for all print and copy services is through a framework mini tender.

Q2. Companies Awarded
A2. Konica Minolta

Q3. Length of contract/s and end dates?
A3. Five years, ends July 2021.

Q4. Number of devices
a. Photocopiers/MFDs: 330
b. Printers: 141
c. Print room/reprographics

Q5. Annual print/copy volume
A5. 15.7 million

Q6. Annual spend?
A6. £318,000 (includes paper)

Q7. Details on how these were procured.
A7. Framework, APUC Print and Copy

Q8. Do you have print management software?
A8. Yes, Safecom.

Q9. Do they supply you with any scanning software (additional to the software native to the device)?
A9. No, separate software which is all managed by Safecom.

Q10. What Document Management solution/s do you currently use within your organisation?
A10. Serengeti and SharePoint

Should you be dissatisfied with this response, you have the right under the Act, to request a review. A request for review must be made within 40 working days of the date of this reply. It must include your name and address for correspondence and specify the request for information and the grounds for dissatisfaction with the decision. Please send your request for review to our mailbox, [University of Aberdeen request email]. The University will respond to your request for a review within 20 working days of receipt of your request.

If you are unhappy with the outcome of the University's internal review process, you have the right to appeal to the Scottish Information Commissioner within 6 months from the date of receipt of the University's review notice. Details on how to make an appeal to the Commissioner are available at www.itspublicknowledge.info/Appeal. Should you remain dissatisfied with the Commissioner's decision, you have a right of appeal to the Court of Session on a point of law.

Yours sincerely,

Christina Muir
Administration Assistant
Library, Administration and Planning
University of Aberdeen
Email: [email address] Tel: 01224 273079

Core working hours: Monday - Friday: 9.00am - 1.00pm
The Sir Duncan Rice Library, LSC&M, Aberdeen University, Bedford Road, Aberdeen AB24 3AA