Dear Department for Culture, Media and Sport,

Please could you provide the following information with regards to your current printing expenditure :

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one

8. Do you have any print management software? If so, which
software?

9. Do they supply you with any scanning software (additional to the
software native to the device)?

10. What Document Management solution/s do you currently use within
your organization?
11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

12. What is the name of the person within your organization responsible for the MFDs and the contract, what is their title, and their email address please?
13. How do you procure your print consumables/supplies?
14. What is the annual spend on print consumables?
15 Do you use a framework to procure consumables?

Yours faithfully,

Mr Ross Ellis

FOI Mailbox, Department for Culture, Media and Sport

Thank you for your email which is now being dealt with by the Freedom of
Information Team at the Department for Culture, Media and Sport. 
You will receive a response to your information request within 20 working
days of receipt.
  

no-reply@dcms.ecase.co.uk on behalf of Correspondence Team, Department for Culture, Media and Sport

Dear Mr Ellis,

Thank you for your information request of 31st July 2017.

We have dealt with your request under the Freedom of Information Act 2000
(the Act). Please note that some information has been redacted under
section 40 (personal information) of the Act. Section 40 is an absolute
exemption and therefore does not require a public interest test.

Please also note that some of the information you have requested is exempt
from disclosure under section 21 (information available by other means) of
the Act. This is because this information has been published on the
Cabinet Office website at the following link:
https://ccs-agreements.cabinetoffice.gov...

Your request and information not published on the Cabinet Office Website
is given below:

* Companies awarded?
* Photocopiers/MFDs - Canon

b - c. n/a

* Length of contract/s and end dates?
* Photocopiers/MFDs - 25/10/2020
* Number of devices?
* Photocopiers/MFDs - 23
* Annual print/copy volume
* Photocopiers/MFDs - We do not hold this Information.
* Annual spend?
* Photocopiers/MFDs - We do not hold this Information.
* Details on how these were procured. i.e. By Framework
* Procurement method - ccs
* If Framework, please state which one - rm3781
* Do you have any print management software? If so, which software? - We
do not have any print management software.
* Do they supply you with any scanning software (additional to the
software native to the device)? - No.
* What Document Management solution/s do you currently use within your
organization? n/a
* What PDF software do you pay for? And how many licenses do you pay for
(an average per annum would be a good number here please)? We use
Adobe Acrobat. We do not hold Information on licenses and costs.
Licenses are procured on our behalf by CO, who provide our IT
services.
* What is the name of the person within your organization responsible
for the MFDs and the contract, what is their title, and their email
address please? - Name withheld under section 40 (personal
information). Section 40 is an absolute exemption and therefore does
not require a public interest test.
* How do you procure your print consumables/supplies? - Print supplies
are provided and managed as part if the services contract with Canon.
* What is the annual spend on print consumables? We do not hold this
Information.
* Do you use a framework to procure consumables? We do not hold this
Information.

Yours sincerely,

Freedom of Information Team

Department for Digital, Culture, Media & Sport

4th floor, 100 Parliament Street

London SW1A 2BQ

Tel: 020 7211 6395

www.gov.uk/dcms

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